Learn & Share

WHAT IS THE TIP?💡 You and your team have spent a lot of time developing, curating, and embedding your employer brand. When candidates interact with your organisation, you want that expertly crafted brand to thread through every single touchpoint, ensuring your unique culture is conveyed clearly and consistently.To help you achieve this, Oleeo offers a suite of features and products specifically designed to bring your employer brand to life.WHAT IS THE TIP? Fully Branded Email Templates  Enhance Your Home Page and Job Board Branding  Vacancy List vs

WHAT IS THE TIP?💡Attach files, store documents and share information with your applicants with our enhanced File Library! This new centralised hub is perfect for storing all those essential assets that you want to share.WHAT IS THE TIP? Create a Shareable Link Go Pro! Upgrade for More Storage Space BENEFITS CONSIDERATIONS  COSTS NEXT STEPS

WHAT IS THE TIP?💡Use One Time Forms to collect candidate feedback or sensitive application data without forcing candidates to log in! It is fast, secure and tied directly to the application record - perfect for candidate feedback, staged data collection, compliance and follow-up screening.WHAT IS THE TIP? BENEFITS CONSIDERATIONS & BEST PRACTICES COSTS NEXT STEPSWhat is a one time form? A One Time Form (OTF) is a secure, single‑use, tokenised form instance that you send to a user (usually the candidate) by email. The link in the email by

WHAT IS THE TIP?💡 Automatically populate your CRM campaigns from your recruitment process flow! The exciting thing is that it will work in your talent pool and event flows too!You can set up process actions within your process flow to automatically add and remove candidates as you progress them through their journey, all based on a config saved search! This will give you the confidence that all the right candidates get the right communication!WHAT IS THE TIP? Automatically Add Candidates To Your CRM Campaigns Step 1. Add the Process Actions to your process flow

WHAT IS THE TIP?💡 Take your email branding to the next level by using the Advanced Edit email templates and Source Code functionality to create high-impact, automated emails. Following on from our previous tip on basic email branding, this "build-along" guide shows you how to use BBCode and structured HTML in both our Advanced Edit and Simple email templates to ensure your system-triggered emails look professional and remain consistent across every candidate touchpoint.WHAT IS THE TIP? ‘Advanced Edit’ Templates ‘Simple

WHAT IS THE TIP?💡 Bypass the noise and restore integrity to your hiring, using Oleeo Select! Validate the “WHAT” and the “HOW”.With the rise of generative AI, CVs are changing. It’s becoming harder than ever to distinguish between a "perfectly prompted" CV and a candidate with the actual expertise you need.WHAT IS THE TIP? WHY YOU'LL LOVE IT HOW TO GET STARTED COSTS ADDITIONAL INFORMATION

 WHAT IS THE TIP?💡 Enhance your Oleeo experience by leveraging Table Layouts and the "Expand Row" feature! This allows for quick access to related information, improving efficiency for recruiters, hiring managers, and system administrators alike.WHAT IS THE TIP? Why Use Child Layouts? Examples of Effective Child Layouts BENEFITS CONSIDERATIONS COSTS NEXT STEPS

WHAT IS THE TIP?💡Whether you are a new Oleeo customer or a customer who has been using the system a while, it is always wise to have a plan to keep your system data tidy! Not only will it make it easier for your users to find what they need, it can improve your system performance and make sure that you are compliant.WHAT IS THE TIP? Automatically Deactivate Your Vacancies Move Your Vacancies to a Closed Status Automatically Archive Your Vacancies

WHAT IS THE TIP?💡 Duplicate accounts can degrade your data quality and disrupt the recruiting process. Maintaining a single profile per candidate is essential for accurate reporting, seeing a complete candidate history, and preventing different areas of the business from competing for the same person. Here is how you can use Oleeo’s duplicate detector to keep your database clean and your hiring process fair.WHAT IS THE TIP? How Duplicate Detection Works Duplicate Management Keep, Reject or Reassign?  Candidate

WHAT IS THE TIP?💡The ‘Other Status’ tool is tempting, but it must be used wisely, sparingly and only by those who truly understand its impact.In this tip, we’ll guide you on when to use it and when to avoid the ‘Other Status’ option to manage your candidates.WHAT IS THE TIP? When NOT To Use It What If My Process Doesn’t Reflect What I Need To Do? How About When Testing - Can I Use It Then? When CAN I Use It?

WHAT IS THE TIP?💡 Our Oleeo Product Release Notes have always been published in the Community - but the way you’re notified is changing.Previously, we manually sent an email linking you to the latest release notes. We’ll no longer be sending those emails.WHAT IS THE TIP? NEXT STEPS ADDITIONAL INFORMATION:🚨 Important deadline: The final release note email sent via the old process will be on 9th February. If you don’t subscribe, you will no longer receive email notifications about release notes. 👉 To continue receiving release note notifications by email, you must subscribe to the Product Release Notes channel

WHAT IS THE TIP?💡Our Oleeo Community - The place to be for all things Oleeo!  We have made a single “go to” for all of your most common needs including: The Knowledge Base, Product Updates, links to upcoming Webinars and a whole host of how to guides and watch at leisure video content. We know 100’s of you are accessing our Oleeo Community every week, but we know there must be a whole host of people across all of our customers who are yet to discover it!WHAT IS THE TIP? Share the love, share the Oleeo Community! Encourage Self Service BENEFITS

Here are your favourite tips from 2025!💡 We’ve rounded up the top 10 tips and tricks that you, our community, viewed and liked most in 2025. Dive into these fan-favourites and see how your peers are levelling up their ATS game this year.10. Striking Gold with Candidate Feedback!9. Branding Emails 8. 

From Us to YouAs the holiday season approaches, we want to take a moment to thank you for being part of our Community and for helping make 2025 such an incredible year.From the wider rollout of the Oleeo Community to the launch of our new AI products, it’s been a busy and exciting time - and we’ve truly loved having you with us on the journey.We hope the gift wrapping is nearly done and that you haven’t become too tangled in sticky tape! While you search for that missing pen to finish labelling presents, here’s a fun thought: What’s on your Oleeo wish list for 2026? Introducing AI support tools? Automating your recruitment journey? Boosting candidate engagement? Whatever it may be, we’re here to help turn those wishes into reality.Until then, may your days be merry, your inboxes light, and your cups fill

 WHAT IS THE TIP?💡 Research shows that approximately two-thirds of candidates apply to jobs from a mobile device. To ensure you attract the best talent, your application form should be designed with the mobile user in mind; focusing on streamlining the application process, optimising content for small screens and using technology that enhances the mobile experience..   WHAT IS THE TIP? Implement Responsive Design  Optimise Job Descriptions Simplify Application Forms Streamline Communication

 WHAT IS THE TIP?💡 Use conversational AI to ease bottlenecks throughout the hiring journey - reducing noise, improving communication, and giving candidates the clarity and confidence they need.Recently, we talked about using AI effectively across recruitment.This week, we’re diving deeper into one of the biggest pressure points talent teams face today: the modern candidate experience.And the reality is… it’s never been more challenging.To help tackle this, we’re spotlighting OleeoQ - our AI-powered candidate Q&A tool that supports candidates 24/7, provides instant and co

WHAT IS THE TIP?💡 If you are a global or multinational organisation, trying to align interviews and meetings across multiple timezones can be a challenge. And don't get us started on whether or not they observe daylight savings time! There are different options to ensure that, even if you work in a different timezone to your candidates or colleagues, you will see the information you need in the correct timezone.  WHAT IS THE TIP? System Default  Vacancy Templates Personal Settings Interview Schedule Settings

WHAT IS THE TIP?💡 Did you know you can switch your Oleeo theme to High Contrast? This theme offers a sharper, more accessible colour palette designed with colour-blindness, luminosity, and inversion in mind. It simplifies colour logic and meets AAA accessibility standards across almost every key screen element – making your ATS easier on the eyes and clearer to navigate.WHAT IS THE TIP? How to switch your theme to High Contrast BENEFITS COSTS ADDITIONAL

WHAT IS THE TIP?💡 Spark connections by joining the new Self-Configuration Forum!As Bonfire Night approaches, it feels like the perfect time to light up something new! We’re excited to officially launch the Oleeo Self-Configuration Forum, created especially for our Self-Configuration Certified community.This is your place to connect with fellow configuration pros, share insights, ask questions, and keep your skills glowing bright.WHAT IS THE TIP? NEXT STEPS ADDITIONAL INFORMATION: NEXT STEPS✔️ First things first - click

WHAT IS THE TIP?💡Take the time to truly understand why your roles are hard to fill so that you can take action!We all talk about hard to fill roles and we all have roles that we struggle to fill, however do you really know why they are hard to fill? Have you done a deep dive into these roles to understand what could be contributing towards struggling to fill them? We wanted to share some insights that came from some recent discussions around hard to fill roles with some of our local government and police customers.WHAT IS THE TIP? What Makes A Hard-To-Fill Role? What Can I Do About These Hard-To-Fill Roles?

WHAT IS THE TIP?💡 Your Hiring Managers are at the heart of recruitment success, but juggling their day jobs means they don’t always have the time to stay fully engaged. And when they log into Oleeo, it might have been a while since their last visit. Here are five top Tip Tuesday tips to help you make their experience smooth and successful.WHAT IS THE TIP? Tip 1 - Save Time with Vacancy Templates Tip 2 - Break It Down with Vacancy Multi-Forms Tip 3 - One-Click Vacancy Posting

  Lorna Allison CUSTOMER TAKEOVER: A BIG thank you to Lorna, HR Specialist - eRecruitment Systems at Police Scotland, for putting this tip together!  WHAT IS THE TIP?💡 Hello everyone! Police Scotland are happy to be taking part in the tips & tricks post this week sharing an idea we came up with to make our dashboards efficient.We make life a bit easier for our recruitment teams by adding icons to our table layouts and summary views.WHAT IS THE TIP? Why Bother Wit

 WHAT IS THE TIP?💡 Do you have candidates that don't know where they are in the process, or don't read the information within the process status messages and need a visual cue?Adding a visual progress tracker into status messages will allow you to visually show a candidate exactly where they are and what stage is next. WHAT IS THE TIP? Setting it up, as easy as 1, 2, 3 BENEFITS CONSIDERATIONS  COSTS NEXT STEPS

WHAT IS THE TIP?💡 AI is already transforming recruitment end-to-end - from candidate attraction to screening and beyond. With 86% of TA teams already piloting or adopting or considering AI, and 65% of candidates using it themselves, it’s vital to know how to make AI work for you.We believe in human-centric, responsible AI - tools that make life easier for recruiters, hiring managers, and candidates, without losing the human touch.WHAT IS THE TIP? WHY IT MATTERS NEXT STEPS ADDITIONAL INFORMATION WHY IT MATTERS📈 Applications are increa

WHAT IS THE TIP?💡 'Current User' Config Saved Searches dynamically filter results based on who is currently logged into the ATS (the “Current User”). This feature uses a Database Object form item that acts as a dropdown list of all active ATS users. It ensures that users see only the records assigned to them - simplifying and personalising their workflow. 💡 Imagine a dashboard that tailors itself to present only information relevant to you as you navigate the ATS. With our 'Current User' Config Saved Search feature, this is now possible!By leveraging dynamically filtered dashboards, recruiters can focus solely on the vacancies and applications specifically assigned to them. This is a game-changer for system reviews or embarking on new workflows, as it revolutionises user interaction within the ATS.