Product Updates

   NEW Add default table URLs for recruiters and candidatesPreviously, we made it easier to create Table Layouts by adding a default double click URL that was appropriate for the type of layout being created. We’ve extended this so that when you’re creating Table Layouts for candidate or recruiter users, you’ll also get the matching URL added by default. Making it clearer to add custom errors for mandatory fieldsWhen editing the settings of a Form Item from the Form Editor, we’ve made some changes to improve the clarity of one of the fields. The custom error message field is where you can set what’s shown to the user when a mandatory field is not completed. As a result, we’ve move it directly under the Mandatory option and made it visible only when that box is checked. Accessibility improvementsWhen adding search criteria using the advanced search, we now show the name of the field for which you’re selecting the criteria. This makes is extra visible what you are doing on this page, which is very useful if you’re distracted by other things. It improves accessibility and reduces the cognitive load.We’ll also change the confirmation pop-ups to be more accessible. When you hover over the “x” to close the notification, it’ll become larger. FIXES Include ‘noindex’ tag on direct links for invalid vacanciesRecently, we made a change to include the ‘noindex’ tag for vacancies that weren’t valid (e.g. passed the closing date). In this release, we’ll include this for direct apply links which are used when posting to external job boards. Replace interview URLs with clickable links when exporting as PDFWhen downloading an interview schedule, the interview URL will be replaced with a clickable link. This makes it easier to access and stops the meeting URL from overrunning onto other parts of the document.  These changes were released on 11th June 2025 in version 3.397💡 The lightbulb icon indicates the features was based on customer feedback ⚙️The gear icon indicates a configurable change.All new features and fixes will automatically appear in your system, unless they are marked as a configurable change. To have a configurable change applied to your system please speak to your Customer Success representative or email customersuccess@oleeo.com. You can also raise a Change Request case in the portal.

   NEW Last updated date and last updated by info on Report HubFollowing our recent change to Stats Reports to include the date that the report was last updated and who made that change, we’ve rolled out the same information to our Report Hub. Show where Form Sections are used when editing from the Form Sections screenWe’ve added an infobox that shows when you’re editing a Form Section. Similar to when you edit the Form Section from the Form itself, this will give information on which Forms are using the Section. This makes it clearer what the changes you are making will affect and gives a more consistent user experience. Using One Shot Forms to trigger status updatesWe’ve introduced functionality to expand the options when building a process flow. With this update, submitting a One Shot Form is able to trigger an update to the status. This can be enabled and disabled using a checkbox when editing a process flow FIXES Full name search now works with interview participantsWhen adding participants to an interview, the search previously worked with only first or last names. Now, the search will find the correct person if their full name is entered. Assorted UI fixesWe’ve made several UI fixes to ensure the platform appears correctly at all screen sizes and zoom levels. This includes: when posting a job to a job board, when editing search criteria and when navigating the ATS as a candidate. Accessibility fixesWe’ve fixed an issue with the search criteria modal which prevented keyboard users from tabbing backwards These changes were released on 28th May 2025 in version 3.396💡 The lightbulb icon indicates the features was based on customer feedback ⚙️The gear icon indicates a configurable change.All new features and fixes will automatically appear in your system, unless they are marked as a configurable change. To have a configurable change applied to your system please speak to your Customer Success representative or email customersuccess@oleeo.com. You can also raise a Change Request case in the portal.

Update (9th June 2025): The schedule maintenance has been completed and all services are back up and running.If you have any questions or need further assistance, please contact the Client Support team or your Customer Success Manager. Important Notice: TrustID Maintenance Scheduled for Saturday, June 7th We want to let you know about some essential maintenance our partner, TrustID, will be carrying out this Saturday, June 7th, expected to last from 12:00 AM to 10:00 AM.If your organisation uses our TrustID integration for any checks, please be aware that their system will be temporarily unavailable during this time. This means you won't be able to initiate or complete any checks through our system, and neither your team nor your candidates will be able to access the TrustID platform during these hours.We understand that any service interruption can be an inconvenience, and we apologise for any disruption this might cause if you rely on this service. TrustID has carefully chosen this timeframe based their historical usage data to keep the impact as low as possible for everyone.If you anticipate this maintenance might cause an issue for your candidates, we recommend sending out an ad hoc email to candidates at the appropriate stage to let them know about the downtime. Your Customer Success Manager can help if you'd like some guidance with this.This maintenance is a crucial step towards enhancing the resilience and scalability of the TrustID platform, which will ultimately result in a more reliable and efficient service for everyone.We appreciate your understanding and continued support as TrustID works to improve their service. If you have any questions or need further assistance, please contact the Client Support team or your Customer Success Manager.

   NEW Ability to select an application centre when moving or copying an application 💡Now, when you move or copy an application to another vacancy, you can choose which application centre to use. If you leave it blank, it’ll use the application centre from the original application. If you don’t use multiple application centres, you won’t see this option. FIXES Only show the Input Layout setting where relevantWhen adding a Form Item to a Form, you can use the Input Layout setting to determine whether radio buttons or checkboxes appear horizontally or vertically. With this update, the Input Layout field setting now only appears if the Form Item is configured as a radio button or checkbox. This will make it clearer when this setting will have an effect. Confirmation when creating a job alert with no criteriaIt’s possible to save a job alert with no criteria. This will alert a candidate of all new jobs. While this can be useful, we like to make sure that’s what a candidate intends. This fix re-enables a pop-up that confirms their choice. Accessibility improvementsWe’ve fixed an issue where dropdown inputs were displaying incorrectly when select2 is switched off in a user’s preferences.Following on from our previous update to focus indicators, we’ve also fixed a few occasions where the indicator didn’t appear quite right. These changes were released on 14th May 2025 in version 3.395💡 The lightbulb icon indicates the features was based on customer feedback ⚙️The gear icon indicates a configurable change.All new features and fixes will automatically appear in your system, unless they are marked as a configurable change. To have a configurable change applied to your system please speak to your Customer Success representative or email customersuccess@oleeo.com. You can also raise a Change Request case in the portal.

We're excited to announce the launch of our latest integration with Yoti, a leading digital identity platform, now available within Oleeo Recruit. At Oleeo, we understand the critical importance and potential administrative burden of accurately conducting Right to Work checks. That's why we're thrilled to launch our integration with Yoti, now seamlessly embedded within the Oleeo Recruit platform. This powerful addition is designed to significantly streamline the process of checking candidates for their right to work in the UK. It makes it more efficient and secure for both your team and your valued candidates by simplifying verification and reducing administrative burdens. How it worksAs with all our integrations, there’s considerable flexibility in how these can be incorporated into your process. Here’s how it works: At the chosen time in the application flow, candidates are prompted to verify their identity for Right to Work checks. This seamlessly directs them to Yoti's secure platform to complete the required verification steps. The candidate is then taken back to the application centre. Once the verification is successful, the Right to Work status is communicated back to the Oleeo Recruit platform.  Key benefitsSimplify Compliance: Effortlessly fulfil your legal obligations for Right to Work checks, reducing administrative burden and minimizing the risk of non-compliance. Enhance Candidate Experience: Offer a quick and user-friendly identity verification process, leading to a smoother and more positive onboarding experience.Ready to simplify your Right to Work checks? Contact your Customer Success Manager today.You can also learn more about how Oleeo Recruit can help you track pre-employment checks in our Knowledge Base.  

   NEW Improvements to stats reports 💡We’ve made a few improvements to the stats reports functionality.The first is to show details of the last time a report was edited. You can now see the date the report was last changed and who made the change.The second change is to make it so that when a report is using the short code of a lookup list, the report will now respect the ordering defined by the lookup list. This means the report will reflect the same ordering used in forms. Easier Form editingWith this update, you can now change Form details from the Form Editor screen. On this screen, there’s a new gear icon. Clicking on this opens a pop-up from which you can edit the name and other settings. Improvement to Rollup Lists creationRollup Lists are a great way to group values in a Lookup List in a useful way. To make the most of them, they need to be added to Data Dictionaries. With this update, you can now add the Rollup List to the Data Dictionary when you create, rather than after. This makes the creation process speedier and clearer. Validation for status messagesAdding a candidate-facing description to your status helps to keep them informed on what to expect while in this status. However, it can be frustrating to set these up, only to realise there’s an error which prevents the text from showing correctly. In this release, we’ve introduced a validator so that you can check the syntax of your message before saving. This prevents those annoying times where you’ve forgotten to close a tag! Clearer names for downloaded forms 💡When using the Print button on a form to download to PDF, the file name was previously in the format “app_XX”. Following customer feedback, we’ve changed this so the name now includes the form name as well i.e. “app_XX - Form Name”. This makes it easier to distinguish the forms that you’re downloading. Thousands separator option for large numbers 💡You can now use datapaths to format numeric fields with a thousands separator. This is useful for displaying large numbers in a more readable way, for example salaries in offer letters. Accessibility improvementsWe’ve made several improvements to the accessibility of our platform.We’ve tagged the headings on the interview calendar so that they can be read for all screen readers.We’ve also made a fix to how heading 3 text is displayed in some scenarios so that it better meets contrast requirements. FIXES Ability to open file items from opportunity layout 💡When a file item is added to an opportunity layout, you can now click on the item to download it. This makes it much easier to see what’s in the document without having to open up the opportunity. These changes were released on 1st May 2025 in version 3.394💡 The lightbulb icon indicates the features was based on customer feedback ⚙️The gear icon indicates a configurable change.All new features and fixes will automatically appear in your system, unless they are marked as a configurable change. To have a configurable change applied to your system please speak to your Customer Success representative or email customersuccess@oleeo.com. You can also raise a Change Request case in the portal.

   NEW Improved the way search engines read inactive vacancies 💡We’ve made changes to how vacancies that aren’t active are tagged when search engines index job boards. With this update, vacancies that aren’t active (including closed or unposted) are now tagged with ‘noindex’, which means search engines are asked not to list these jobs in their search results. This provides a better brand image and less confusing candidate experience.Note that once the tag has been added, it will still take time for the search engine to remove the page from its search results. Accessibility improvementsIn the high contrast theme, we’ve make a change to the visuals when you select a row. When you select a row, there’s a high contrast border to make it clearer which rows are selected.We’ve also made changes to the focus indicators that are used when navigating through the system using a keyboard. As browser support has improved, we’ve now removed the need to configure whether a focus indicator shows when tabbing through the system. This is now enabled everywhere and the option to toggle has been removed from the accessibility options in the Preferences section of the user options.As part of this, we’ve also ensured that all browsers see the same focus indicator. This means that it’ll always be clear and contrasting, no matter which of our themes you’re using. Because of this, the focus indicator may look a little different to what you’re used to, depending on which browser you use.The focus indicator on the Last Name field FIXES Clearer feedback when you can’t be notified for saved searches 💡When you create a saved search, you have the option of being alerted when new items are added to the search results. For some search criteria, this isn’t possible. With this release, there’s now a clearer pop-up notification to let you know that you can’t get alerts on this search. Any other changes you make will be still be saved. These changes were released on 16th April 2025 in version 3.393💡 The lightbulb icon indicates the features was based on customer feedback ⚙️The gear icon indicates a configurable change.All new features and fixes will automatically appear in your system, unless they are marked as a configurable change. To have a configurable change applied to your system please speak to your Customer Success representative or email customersuccess@oleeo.com. You can also raise a Change Request case in the portal.

   NEW Improved user experience for creating and editing Table LayoutsTable Layouts are a flexible and configurable way to display the many types of data stored in your system. We’ve made several changes to make it easier to create and edit them.When you’re creating a new Table Layout, it now opens on the Save Options tab. This allows you to input the title and choose the type of object (e.g. applications) first. This is more useful since you need these before you can save or start adding columns.It can be easy to forget to define what happens to a layout when a user double clicks. In this release, when you create a new opportunity or application Table Layout, the double click URL will be defaulted to open the opportunity/application. This is the most common usage so will save time in having to look up the correct URL and add in.We’ve also added helptext to the Purpose field, so it’s clearer what this field represents.  Clearer buttons for viewing application import outcomeWhen importing applications, you’re presented with links to see the applications that have been imported successfully and that have failed due to errors. We’ve made these clearer so that they’re easier to spot. Accessibility improvementsWhen editing an application form, there are buttons at the bottom of the form to move back and forth through the form. We’ve changed these so that they’re tagged as buttons. This means they’ll closer match the Name, Role, Value (4.1.2) success criteria of WCAG 2.1. FIXES Consistent view when editing form itemsWhen editing a form, we support the flexibility to customise the labels and items with datapaths, expressions and placeholders. Previously, when you edited the text inline (i.e. by double-clicking on the text, rather than going through the settings menu), it wasn’t always clear that the text was generated by one of these methods.With this release, we’ve fixed this so that these methods of customising the text will display the same when editing inline and through the settings menu. These changes were released on 2nd April 2025 in version 3.392💡 The lightbulb icon indicates the features was based on customer feedback ⚙️The gear icon indicates a configurable change.All new features and fixes will automatically appear in your system, unless they are marked as a configurable change. To have a configurable change applied to your system please speak to your Customer Success representative or email customersuccess@oleeo.com. You can also raise a Change Request case in the portal.

Streamline Right to Work Checks with Oleeo's Upcoming Yoti Integration! We're excited to announce that Oleeo is expanding our integration library with a powerful new addition: Yoti, a leading digital identity platform, which will soon be seamlessly integrated into the Oleeo Recruit platform.What does this mean for you?Simplified Compliance: Easily fulfil your legal obligations for UK right to work checks directly within the Oleeo platform. This integration helps minimize the risk of non-compliance and protects your business from potential penalties. Enhanced Candidate Experience: Provide a smooth and efficient onboarding process for your candidates. Yoti's user-friendly interface allows candidates to quickly and securely verify their identity. Seamless and Flexible Integration: Experience a streamlined workflow with Yoti integrated directly into Oleeo Recruit. This flexible integration fits seamlessly into your existing recruitment process.We're committed to providing our customers with the tools they need to succeed in today's competitive talent market. Stay tuned for more updates on the launch of the Yoti integration!Contact your Customer Success Manager to learn more about how Yoti can help to reduce the strain of right to work checks.

We're thrilled to announce an exciting update to our candidate Two-Factor Authentication (2FA) feature, making it even more accessible and flexible for your applicants! Expanding Candidate Account Security with SMS VerificationBuilding on our commitment to providing robust security and a seamless candidate experience, we've added the option for candidates to receive their 2FA verification codes via SMS. This enhancement offers greater flexibility and convenience, ensuring candidates can securely access their accounts using their preferred method.Adding this options addresses the diverse needs of your applicant pool, particularly those who may not have access to authenticator apps or prefer the familiarity and ease of SMS. How SMS 2FA WorksJust like our existing 2FA options, SMS verification adds an extra layer of protection to candidate accounts. Here's how it works:After entering their username and password, candidates will be prompted for an authentication code. Candidates receive their code via email, authenticator app or SMS, depending on their initial selection. Once the correct code is entered, they will be logged in as normal.Key Benefits of SMS 2FAIncreased Candidate Choice SMS verification broadens access to 2FA for candidates who may not use authenticator apps or want to use email 2FA. Enhanced Convenience Many candidates find SMS verification quick, easy and familiar, especially if they are already accessing from their mobile device. Continued Strong Security SMS 2FA maintains the same high level of security, protecting candidate data from unauthorized access. Flexible Implementation  More choice around which 2FA methods are available to candidates, tailoring the experience to your organization's needs.To learn more about configuring 2FA settings, including enabling SMS verification, please contact your Customer Success Manager.You can also read more about our other login security offerings in our Knowledge Base.

   NEW Including attachments in RSS feeds ⚙️Our RSS feeds provide a convenient way for third parties to retrieve data on the vacancies on a job board. With this update, the structured feed can be configured to include any attachments. For clients who attach job descriptions, competency frameworks, etc. to the job advert, this update means the RSS feed will provide a more complete view of the vacancy. Accessibility improvementsWe’ve improved the date picker widget to have better readability. We’ve added an underline for today’s date (in addition to the colour that was already there).          We’ve also made a change specifically for the high contrast version of the date picker in the interview functionality. Here, we’ve changed the colour to provide more contrast.   We’ve also made it easier for screen reader users to navigate candidate-facing job boards by tagging the job search results and filter sidebar. These changes were released on 19/03/2025 in version 3.391💡 The lightbulb icon indicates the features was based on customer feedback ⚙️The gear icon indicates a configurable change.All new features and fixes will automatically appear in your system, unless they are marked as a configurable change. To have a configurable change applied to your system please speak to your Customer Success representative or email customersuccess@oleeo.com. You can also raise a Change Request case in the portal. 

   NEW Video item indicators on table layoutsTable layouts are a great way to see application items in one place. With this update, users can display right on the layout whether a video item (for example, those used in On Demand Video Screening) has an associated video. This means users can track at a glance whether video questions have been answered. Alongside adding to table layouts, users can also use these as search criteria to filter applications where items do or don’t contain videos. Accessibility improvementsOn dashboards, there are dropdown menus that let you edit the tabs and add widgets. Users can now interact with all menu items via keyboard only, making them more accessible. FIXES Datapaths now remain in buttons after savingDatapaths can be used in button labels to make the candidate experience more personalised. There has been an issue where the datapaths would disappear from the button when the process was edited. With this fix, the datapath will remain visible. Full summary of errors is shown when a vacancy import failsWhen importing vacancies, if there are any errors, the user is given a breakdown of what went wrong. Previously, this didn't apply when all rows in the import failed. With this release, now the user will receive a breakdown of what went wrong even if they all fail, making it much easier to understand and address the issues. Manual letters to generate in the applicant's preferred languageWhere there are multiple languages in a system, letters can be configured for all supported languages. When a user manually creates a letter, this would have been created in the user's system language. This is now fixed so that it appears in the candidate's preferred language, so recruiters can be confident they are sending in the language the candidate would like used. These changes were released on 10th March 2025 in version 3.390💡 The lightbulb icon indicates the features was based on customer feedback ⚙️The gear icon indicates a configurable change.All new features and fixes will automatically appear in your system, unless they are marked as a configurable change. To have a configurable change applied to your system please speak to your Customer Success representative or email customersuccess@oleeo.com. You can also raise a Change Request case in the portal.

Coming Soon: Candidate Navigator – Transforming Job Searches with Skills-Based Matching We are excited to introduce Candidate Navigator, an innovative tool designed to revolutionise the way candidates search for roles. Instead of navigating confusing job titles and endless departmental listings, Candidate Navigator empowers candidates to discover opportunities that match their skills. Unlock Your PotentialCandidate Navigator allows you to simply upload your CV and receive tailored job adverts that align with your existing skillset. This skills-focused approach not only helps you find roles that you might have otherwise overlooked but also builds confidence—especially for those who may have felt discouraged by conventional job descriptions. A Game-Changer for RecruitmentFor recruiters, Candidate Navigator means faster, more efficient candidate matching and significantly reduced screening time. By prioritising skills over traditional titles, recruiters receive applications from candidates who are genuinely well-suited to the job, ultimately leading to higher quality hires and improved retention. Effortless and InclusiveWith Candidate Navigator, there’s no need to log in to start a search. Our intuitive platform enables candidates to see upfront whether they possess the right skills for a role, encouraging a more proactive and informed application process. This not only simplifies the job search but also ensures a fairer evaluation, supporting diversity and reducing bias in hiring. Contact your Customer Success Manager to learn more about how Candidate Navigator could enhance the candidate experience.

NEW Ability to use placeholders for email recipients (#41523)When creating email templates, users can now use placeholders in the recipient fields (e.g. Cc, Bcc, Reply To). This makes setting up and ongoing maintenance of emails more efficient. FIXES Fixed display of live and close date labels for certain date formats (#41150) 💡The live and close date labels for opportunities show the required date format. For some date formats, this was showing incorrectly. This has been fixed in this release.Accessibility improvements (#41706)Improvements to the candidate-facing job posts so that screen readers will no longer error when the text contains rich content (e.g. links, images). These changes were released on 25th February 2025 in version 3.389💡 The lightbulb icon indicates the features was based on customer feedback ⚙️The gear icon indicates a configurable change.All new features and fixes will automatically appear in your system, unless they are marked as a configurable change. To have a configurable change applied to your system please speak to your Customer Success representative or email customersuccess@oleeo.com. You can also raise a Change Request case in the portal.

Exciting news! We're thrilled to announce that OleeoQ, our AI-driven candidate FAQ chatbot, is here!OleeoQ is designed to revolutionise the candidate experience by providing instant answers and personalised guidance to job seekers. Powered by natural language processing (NLP), OleeoQ can understand and respond to a wide range of candidate questions, 24/7.Here are some of the key benefits of OleeoQ:Enhanced Candidate Experience: Provide a seamless and engaging experience for candidates, answering their questions instantly and guiding them through the application process. Improved Efficiency: Free up your recruiters' time by automating responses to common candidate questions. Increased Candidate Engagement: Engage and inform candidates in real-time 24/7, reducing drop-off rates and improving conversion. Data-Driven Insights: Gather valuable data on candidate questions and preferences to optimise your recruitment strategies. OleeoQ is be available as a standalone product or as an integrated solution within your existing Oleeo platform. Contact your CSM today to find out more. 

   NEW Candidate 2FA: history and datapath improvements (#41659, #41597) 💡When a candidate enables or changes their 2FA method, this will be shown in the history tab for that candidate. Also, it’s now possible to use a datapath to reference a candidate’s method of 2FA (including not enabled). With this, messaging to a candidate can be tailored based on their current 2FA setup.Candidate’s 2FA changes in the History tab Adding helptext to preferred language option to improve clarity (#41525) 💡We’ve added helptext to the candidate’s preferred language option. When a candidate changes their preferred language, this only affects future applications and communications. This helptext makes this clearer and reduces confusion that previous text remains unchanged. Multiple UI improvements (#41587, #41579, #41546, #41564, #41427)Several changes to make the user interface easier to navigate and understand when configuring:On the Status Values page, changing the name of the tab for application statuses from “Recruitment” to “Application” to better reflect its purpose. When creating a new lookup list, the list of translation options is now hidden by default. Since most lookup lists don’t require translation, this makes the page more clean and reduces confusion for newer users. When creating a new form item of the “Database Object” type, the “Object Class” field now appears underneath (rather than the bottom of the page). This makes it more clear that this field has been added and is mandatory. When creating a Local Lookup Lists Set or Local Localised Lookup List, the “Based on Lookup List” field is now mandatory. Correspondence category is now mandatory when creating and editing emails and SMS.The new, cleaner UI for creating lookup lists Including process API call information in the history tab (#41510) 💡Improved information in the application or opportunity history tab when API calls form part of the process. Users will now see the name of the action and the response. Include hiring campaign info in Oleeo API calls (#41595)API users can view, add and edit hiring campaign information for vacancies via the API. Allowing the import of video items (#41640)Users can use the form item import functionality to import video form items. FIXES Double clicking on referral items to open the referral (#41468) 💡Previously, it was not possible to double-click on a referral in a layout due to an issue with the click-through URL. With this change, users can double-click on the layout to be taken to the referral screen.  These changes were released on 5th February 2025 in version 3.388💡 The lightbulb icon indicates the features was based on customer feedback ⚙️The gear icon indicates a configurable change.All new features and fixes will automatically appear in your system, unless they are marked as a configurable change. To have a configurable change applied to your system please speak to your Customer Success representative or email customersuccess@oleeo.com. You can also raise a Change Request case in the portal.

 NEW Improved visual feedback when exporting a list of users (#41405) 💡With this change, users exporting a list of users will see a loading wheel in their browser tab while the report is preparing. This makes it clearer that the report is preparing in the background while the user can do other tasks. When the report is ready, it will be downloaded and available in the browser as normal. Accessibility improvements (#40978, #40795)Various accessibility improvements to ensure our platform can be interacted with by all users.Improvements to the accessible multiselect always shows values. Adding additional information for screen reader users on the login page to give a clearer understanding of where they are. These changes were released on 22nd January 2025 in version 3.387💡 The lightbulb icon indicates the features was based on customer feedback ⚙️The gear icon indicates a configurable change.All new features and fixes will automatically appear in your system, unless they are marked as a configurable change. To have a configurable change applied to your system please speak to your Customer Success representative or email customersuccess@oleeo.com. You can also raise a Change Request case in the portal.

NEW Accessibility improvements (#39292, #41071, #40975, #41273)Various accessibility improvements to ensure our platform can be interacted with by all users.Ensuring that the keyboard focuses on the correct element when certain pages load, which improves usability for anyone using a screen reader. Ensuring that the previous and next buttons for datepickers work correctly for screen reader users. Improving clarity to the user when downloading large spreadsheets or PDFs (e.g. exporting config labels or downloading printbooks). Providing clearer guidance to screen reader users on how to access the help menu of the rich text editor. An example of the new user interface when downloading large files. FIXES Downloaded process reports show IDs (#41371)When downloading a config report for processes, the generated report now contains the ID of each status value.  Deactivated users displaying properly in forms (#41389)Previously, when a user was deactivated, they would appear blank if referenced in some forms (e.g. a recruiter or hiring manager field within a form). With this change, the user is visible even if their account has been deactivated, which makes it easier to look at historic data.  These changes were released on 9th January 2025 in version 3.386💡 The lightbulb icon indicates the features was based on customer feedback ⚙️The gear icon indicates a configurable change.All new features and fixes will automatically appear in your system, unless they are marked as a configurable change. To have a configurable change applied to your system please speak to your Customer Success representative or email customersuccess@oleeo.com. You can also raise a Change Request case in the portal.

Ready to revolutionise your hiring process? On-Demand Video Screening is already a game-changer, but we've just made it even more powerful and user-friendly!Here's what's new:Audio-Only Option: Give candidates the flexibility to showcase their skills through audio-only responses, supporting organisations with specific DE&I requirements. Adjustable Playback Speed: Save time and increase efficiency by adjusting the playback speed of candidate videos. Speed things up or slow them down to match your preferred pace. Interface Enhancements: We've listened to your feedback and made our interface even more intuitive and user-friendly, with additional visual aids for candidates to support a seamless experience. Why On-Demand Video Screening is a Must-Have:Save Time: Say goodbye to scheduling headaches and hello to efficient candidate evaluation. Gain Deeper Insights: Go beyond CV’s and get a more holistic view of candidates' communication skills, personality, and cultural fit. Improve Candidate Experience: Offer a more engaging and convenient way for candidates to showcase their skills. Reduce Bias: Promote a fair, consistent assessment process.Ready to take your recruitment to the next level? Contact your CSM for a demo of On-Demand Video Screening today! 

We are excited to announce the launch of candidate 2FA, a more secure way for candidate users to log in.  Enhance Candidate Account Security with Two-Factor AuthenticationWe understand that security is a top priority for job seekers and our customers. That's why we've implemented two-factor authentication (2FA) for candidate logins.With 2FA, you can add an extra layer of protection to candidate accounts. This helps prevent unauthorized access and ensures that only they can view and manage their personal information.2FA provides candidates with peace of mind during their job search and enhances the overall security of the application process. How candidate 2FA worksWith candidate 2FA enabled:Candidates will be prompted for an authentication code after entering their username and password. Candidates can receive their code via email or authenticator app. Once the correct code is entered, they will be logged in as normal.Key benefits of candidate 2FAEnhanced security for candidate accountsTwo-factor authentication provides an additional layer of security on candidates’ accounts, making it more difficult for unauthorised individuals to gain access. Improved candidate experienceCandidates provide a significant amount of personal information when applying for jobs and being onboarded. By implementing 2FA, candidates have additional reassurance that their personal data is secure, which fosters trust and confidence.To learn more about candidate 2FA, contact your Customer Success Manager. You can also read more about our other login security offerings in our Knowledge Base. 

   NEW Improvements to the vacancy upload tool for large files (#40598)Previously, when a large file was uploaded via the vacancy upload tool, it was at risk of timing out. Now, if the file is large, the system will upload this asynchronously and provide a notification when it’s complete. The progress can be seen in the Async Tasks section of My Tasks. Copied and moved applications to be treated differently in processes (#41238)It’s now possible to apply different process rules to applications that have been copied or moved from existing applications. Processes to automatically move applications through states based on response from an API call (#41106)We now have the ability to move applications through different states automatically, depending on the response that comes back from an API called in that state.The status will move to the defined state:When we are not expecting a callback and the initial response is a success When we are expecting a callback and we receive the callback successfully Tables in letters can now be set as full width (#41219)When creating letters, users can set the table to be full width. The table will then appear as the full width of the page (minus the margins). This is toggleable so users can make existing tables full width by changing the table properties. Improving the clarity of field labels when creating SMS templates (#41305)A user will now see clearer labels for what they are selecting when creating SMS templates. Accessibility improvements (#41272, #41274, #41268)Various accessibility improvements to ensure our platform can be interacted with by all users.Improving the ability to add dashboards through a more contrasting colour, better interaction with keyboard and labelling Improving the colour contrast on the interview calendar Comparing applications to have improved labellingThese changes were released on 11th December 2024 in version 3.385💡 The lightbulb icon indicates the features was based on customer feedback ⚙️The gear icon indicates a configurable change.All new features and fixes will automatically appear in your system, unless they are marked as a configurable change. To have a configurable change applied to your system please speak to your Customer Success representative or email customersuccess@oleeo.com. You can also raise a Change Request case in the portal.

   NEW Easier referencing of placeholders and expressions in SMS (ticket ref #41159)There are now icons in the text editor for SMS messages which make it easier to incorporate placeholders and expressions. Clicking on these works the same as in other text editors. Improved explanation of errors on import (ticket ref #41066)We’ve added clearer error messaging for when a bulk import fails. Now, users will see the specific issue with the first line that caused an error, which will allow them to more easily diagnose the issue and fix themselves. New datapath for a user’s active Profile (ticket ref #40900)We’ve added a new datapath to reference the Profile that a user is currently using. This can be referenced using user.active_urp_id. This enables, for example, form items to be made visible only to certain types of users. Ability to hide the “Reply to” and “Cc” fields in editable correspondence (ticket ref #41221) 💡⚙️We’ve now added the ability to hide the “Reply to” and “Cc” fields when the content of an email can be edited. This means that customers can reduce the risk that emails are sent to unintended recipients. Accessibility improvements (ticket refs #41098, #40700, #40453, #40692, #41184, #41077, #40673, #40698, #40999, #40674)When zoomed in at over 300%, cards on the summary tab for individual applications, candidates and events will now stack so it is a more responsive layout.  This is part of ongoing changes to support those with low vision. Toggling checkboxes to select rows in datatables on dashboard graphs now supports interaction with keyboard. Adding axes to reports is now supported via keyboard. New template page and link for accessibility statement. This means that a consistent candidate-facing accessibility statement can be created and referenced. Improvements to how screenreaders interpret some types of datepicker. Improvements to how screenreaders interpret mutliselect fields. Plus improvements to visibility if multiselects are switched off. Improvements to how screenreaders interpret form labels. Improvements to how screenreaders interpret creating assessment centre slots. More accessibility options added to the Preferences tab so that users can choose settings that work for them. These changes were released on 27th November 2024 in version 3.384💡 The lightbulb icon indicates the features was based on customer feedback ⚙️The gear icon indicates a configurable change.All new features and fixes will automatically appear in your system, unless they are marked as a configurable change. To have a configurable change applied to your system please speak to your Customer Success representative or email customersuccess@oleeo.com. You can also raise a Change Request case in the portal.

 NEW Add menu items for "recent" applications, candidates, etc  (ticket ref #40624)  To help with accessibility, we’ve added ‘Recent’ options to the menu for:Applications Candidates Vacancies EventsThis will help users that have trouble navigating the ‘Recents’ popup window Ability to see password for login/registration/change password (ticket ref #40498)💡⚙️ We’ve created a new option in the system to allow a ‘Show/Hide’ option for password fields. If enabled, Candidates, Recruiters, and Agency Users will be able to click the icon on their password field to show/hide their password.This option will be disabled by default and will need to be enabled in order for this to be present in your system.    These changes were released on 13th November 2024 in version 3.383💡 The lightbulb icon indicates the features was based on customer feedback ⚙️The gear icon indicates a configurable change.All new features and fixes will automatically appear in your system, unless they are marked as a configurable change. To have a configurable change applied to your system please speak to your Customer Success representative or email customersuccess@oleeo.com. You can also raise a Change Request case in the portal.

 NEW Human readable DA & Expressions available in edit mode (ticket ref #40202)  Previously, the “Human Readable” feature only translated a Decision Action or Expression when in ‘View’ mode. We’ve made an update so that it also displays in ‘Edit’ mode.This will help configuration users when making amendments. Quick Search Improvements (ticket ref #41050)💡 We’ve improved how the quick search processes certain searches. If your search is only numeric, then the quick search will only search for IDs that are exact match (so things like Application IDs, Vacancy IDs, etc)If you include a tilda (~) before the number, then it will widen the search to how it previously worked.Feedback received from customers revealed that users that searched just for a number typically were entering in the exact match of the ID for the application or vacancy they wanted to find. This should improve the speed of the searches and allow users to get results quicker while they are still able to do a full search (using ~ ) when necessary   Bulk Reporting for email statuses (ticket ref #40027)💡⚙️ It’s now possible to see from the Application List view if any applications have had any of their emails bounced. There is also a new child layout which can display the status of all emails sent for that application.   These changes were released on 30 October 2024 in version 3.382💡 The lightbulb icon indicates the features was based on customer feedback ⚙️The gear icon indicates a configurable change.All new features and fixes will automatically appear in your system, unless they are marked as a configurable change. To have a configurable change applied to your system please speak to your Customer Success representative or email customersuccess@oleeo.com. You can also raise a Change Request case in the portal.

 NEW Audio only review of video (ticket ref #40573) 💡⚙️ We’ve now added functionality for our On Demand Video Screening tool where customers can choose to have their screeners only hear the audio of the candidates’ answers rather than the video and audio. Autoscore to merge multiple values (ticket ref #40758) This update allows the use of CONCAT() in autoscores so customers can have a way to merge multiple Free Text values into one field.     These changes were released on 16 October 2024 in version 3.381💡 The lightbulb icon indicates the features was based on customer feedback ⚙️The gear icon indicates a configurable change.All new features and fixes will automatically appear in your system, unless they are marked as a configurable change. To have a configurable change applied to your system please speak to your Customer Success representative or email customersuccess@oleeo.com. You can also raise a Change Request case in the portal.