Product Updates

NEWConfigurable change: Make "process walk" in history optional (ticket ref #36155)Previously, if a user used the ‘Other Status’ feature to manually move an application to a status which could have been achieved through a series of ‘Progress’ actions, the system would “process walk” the application to record that they have been in each intermediary status.For some customers they don’t want this due to the way they report on Application Statuses.Therefore, we’ve added a configuration key which allows this feature to be turned off on a system if a customer requests it: process.log_intermediate_status_changesConfigurable change: Make Spreadsheet Mode on vacancy screen access controllable (ticket ref #36529)We’ve made Spreadsheet Mode on the vacancy list screen Access Controllable.This allows customers to restrict access to this feature if they so choose.Configurable change: TrustID Integration: Display QR Code to candidate on Oleeo (ticket ref #36579)When a candidate completes their digital Right to Work check through Oleeo’s integration with TrustID, the TrustID platform displays a QR code for the candidate to scan with their mobile to continue the check on there.We’ve made it possible to display the QR code within the Oleeo Application Portal. This prevents the candidate having to navigate away from Oleeo on their computer. Therefore, when the candidate completes their check the page can automatically reload and display the next status message to the candidate.Make ‘Opportunity Preference Set’ for jobs Bulk Updateable (ticket ref  #36620)We’ve made it possible to Bulk Update the ‘Opportunity Preference Sets’ on vacancies from the list page.This helps customers that use job forking.Add copy button for TEE pages and adverts (ticket ref #36576)We’ve made it possible to ‘Copy’ pages and adverts created within the Talent Engagement Engine.Blinded CVs to be named as “Redacted” instead of “Blinded” (ticket ref #36578)We’ve reworded the file names that the system gives to Blinded CV’s by replacing “Blinded” to “Redacted”. These changes were released on 5th April. 2023, in version v3.342.All new features and fixes will automatically appear in your system, unless they are marked as a configurable change.To have a configurable change applied to your system please speak to your Customer Success representative or email customersuccess@oleeo.com. You can also raise a Change Request case in the portal.

FIXESReport Hub recurring schedules fix (ticket ref #35397)We’ve fixed an issue impacting some customers where Report Hub scheduled emails weren’t correctly recurring.Dashboard widgets - expanded view fix (ticket ref #36416)We’ve fixed an issue where some users’ dashboard widgets weren’t displaying correctly when they toggled the ‘Expand’ functionality These changes were released on 22nd March 2023, in version v3.341.All new features and fixes will automatically appear in your system, unless they are marked as a configurable change.To have a configurable change applied to your system please speak to your Customer Success representative or email customersuccess@oleeo.com. You can also raise a Change Request case in the portal.

NEWAccessibility - Adding Alt tag on Spinner Image (ticket ref #36392)We’ve added an alt tag to the spinner image that displays when data is loading. This will improve our system’s accessibility for users that use screen readers.Ability to add a Blank/New Entry to Data Dictionary (ticket ref #35968)We’ve added an ‘Add Blank’ option within the Data Dictionary. This allows users to manually create custom entries in the Data Dictionary easier than before.  Allow status group choice for Talent Engage Adverts (ticket ref #36259)We’ve made it possible to control visibility of Talent Engage Adverts based on Status Groups. This will give users a simpler method to control what statuses a candidate can see certain adverts on without having to manually add each individual status.Allow Report Hub to filter by ID (ticket ref #36363)We’ve made the search bar in Report Hub allow users to search/filter the reports by ID rather than only by Name. This will give users more control when navigating their reports. Save filter value when going back to list in stats reports (ticket ref #36244)When a user uses the ‘Back to List’ button after viewing a Statistics Report, we’ve made it so the Report List page will save whatever text the user had entered into the Filter.This will allow users to more easily navigate between various reports.FAQ Topic ordering (ticket ref #35988)Users can now configure the order of the FAQ Topics that display within an FAQ Section FIXESIcon not properly displaying on some date picker items (ticket ref #36388)We’ve fixed an issue where some date picker items weren’t correctly showing the calendar icon. fmttime="date_format_short" defaulting to MM/DD/YYYY (ticket ref #35482)Date_format_short should default to DD/MM/YYYY (which can be changed using the feature.default.datetime_locale configuration value).We’ve fixed an issue where some users were seeing the default as MM/DD/YYYY. No date earlier than 2012 for date picker (ticket ref #36461)We’ve fixed an issue where some date picker items weren’t allowing users to select a date earlier than 2012.FAQ page cursor inconsistencies (ticket ref #36436)We’ve fixed an issue where FAQ section buttons that weren’t expandable (show a ‘+’ icon) don’t correctly change the user’s cursor to a hand pointer. Accessibility - Focus Indicator Issues on top row of icons in HCT (ticket ref #We’ve fixed an issue with how the Focus Indicator interacted with the Magnifying Glass and Advanced Search buttons when using the High Contrast Theme. Hidden But Active items showing on unauthenticated feedback forms (ticket ref #36261)We’ve fixed an issue where some unauthenticated feedback forms were incorrectly showing items that were configured to be ‘Hidden But Active’. Email Template preview error in config (ticket ref #36423)We’ve fixed an issue where some config users were receiving an error when using the ‘Preview’ tool during Email Template Configuration. Unable to edit source code for Item labels (ticket ref #36310)We’ve fixed an issue where config users were unable to edit the ‘Source Code’ when editing an Item’s label text These changes were released on 8th March 2023, in version v3.340.All new features and fixes will automatically appear in your system, unless they are marked as a configurable change.To have a configurable change applied to your system please speak to your Customer Success representative or email customersuccess@oleeo.com. You can also raise a Change Request case in the portal.

NEWSearch Criteria - ‘Add all’ to append list rather than replace (ticket ref #35980)We’ve changed how a list of values in Advanced Search Criteria works. If you have filtered the list of values and click on ‘Add all’ it will now add all the values to the existing list of selected values. Previously, it would replace the list.Accessibility - Keyboard control of User Profile menu (ticket ref #35772)We’ve improved the accessibility of the User Profile menu so that when a user is tabbing through the menu options, they are able to hit ‘Return’/’Enter’ to select a menu option.Change help centre sections to be fully clickable (ticket ref #35920)We’ve made it so the help sections within the Help Centre are more easily clickable. Previously, only the text was clickable. This update makes the entire box clickable.Save as new layout button (ticket ref #35679)When customising layouts, we’ve added a ‘Save as new layout’ button to make it easier for users to save their layout.Show email title when editing in advanced mode (ticket ref #36186)We’ve added the Email Title to the top bar when editing an email in ‘Advanced Mode’.Configurable change: Add branding to one shot application forms (ticket ref #35815)We’ve made it possible to brand one shot application forms similarly to how unauthenticated feedback forms are branded.Configurable change: Allow multiple company IDs for linkedin posting (ticket ref #36179)We’ve made it possible for a system to handle multiple LinkedIn Company IDs.This allows for companies that share the same Oleeo system to be able to post their jobs onto the correct Company Jobs page within LinkedIn.There’s a new field in the Job Board configuration called ‘LinkedIn Company ID’. That allows for each configured job board to be assigned to a specific company.Configurable change: Allow minimum word counts on form items where it is applicable (ticket ref #35686)We’ve added ‘Minimum Word Count’ as a Data Validation option for free text items. FIXESDate Picker item blanking if form fails to submit (ticket ref #35740)We’ve fixed an issue where if a form fails to submit (for example, when not all mandatory fields have been completed) any field using a Date Picker would blank out when the page reloads.This will help users save time when having to go back and correct details on a form before submitting. These changes were released on 23rd February 2023, in version v3.339.All new features and fixes will automatically appear in your system, unless they are marked as a configurable change.To have a configurable change applied to your system please speak to your Customer Success representative or email customersuccess@oleeo.com. You can also raise a Change Request case in the portal.

NEWConfigurable change: Add ‘date picker’ option for date items (ticket ref #35560)We’ve added a new ‘Item Type’ option to the Field Properties of ‘Date’ times called ‘Date Picker’.Selecting this option will allow the user (Recruiter or Candidate depending on the form) to see a ‘Calendar’ icon which they can select to pick their date from a calendar.Configurable change: Disable ability to attach local files to emails (ticket ref #35478)We’ve made the ability to attach local files to emails access controllable.Activity profiles can now be updated to prevent those users from attaching local files to emails. This will allow our customers to have tighter security controls over what their users are doing.Add option to remember the column filter state (ticket ref #35174)We’ve added an option for users to allow the system to remember whether or not they are using the ‘Column Filter’ feature.This option is enabled by the user in their ‘Your Account’ page.Allow recruiter users to toggle on and off pdfs in Report Hub (ticket ref #34958)We’ve made  it possible for users creating reports in Report Hub to set whether or not they want the email to include a PDF of the report.FIXESFixing form visibility rules when multiple forms are open (ticket ref #34934)We’ve fixed a defect that sometimes occurred with visibility rules on forms when multiple forms are open at the same time.These changes were released on 8th February 2023, in version v3.338. All new features and fixes will automatically appear in your system, unless they are marked as a configurable change.To have a configurable change applied to your system please speak to your Customer Success representative or email customersuccess@oleeo.com. You can also raise a Change Request case in the portal.

On Demand Video Screening is a natively built add-on to Oleeo that will enable recruiters to view, assess and score candidate’s video responses to screening questions. Video screening can be built into any stage of the recruitment process, and there are no other apps or logins to manage. As On Demand Video Screening uses Oleeo’s proprietary tech, it can be built into any stage of the recruitment process, and there are no other log ins or apps to manage. Recruiters will be able to playback the candidate’s response and score them - all within Oleeo.  As with all of Oleeo, On Demand Video Screening can be customised to fit your specific recruitment needs:Questions can vary based on role type, department, or any other job specific detailReasonable adjustment can be accommodated through additional time   On Demand Video Screening is currently being evaluated by our Early Adopters, but below is an early look at what the functionality might look like 

Indeed Apply is an upcoming integration between Oleeo and Indeed that aims to reduce candidate drop off rate by making the application experience smoother and easier. It also offers increased efficiency to recruiters, as it enables job adverts to be pulled from Oleeo and automatically posted to Indeed.  With Indeed Apply, candidates will be able to apply for roles without having to leave Indeed. Once they have submitted their application on Indeed, a candidate profile will instantly be created in Oleeo. The candidate will then automatically receive an email with their log in details for the candidate portal - with no need for manual intervention from the recruiter.  Contact your Customer Success Manager to learn more about how Indeed Apply could enhance your recruitment process. 

Oleeo is updating its user interface (UI) and user experieces (UX) because, not only do we want to deliver functionality that helps you recruit the right talent, but we want the experience of doing it to be efficient, streamlined and intuitive. ​​We’re taking a phased approach to these updates, both to allow our dev teams to respond to feedback, and so users aren’t confronted with a whole system that looks different overnight. Last year we rolled out our improvements to the left hand menu and search - now, we’re focusing on vacancies. Our UX team have worked with users to uncover and understand the challenges they face when working with vacancies. From this, we designed a new vacancy dashboard focused around core areas of improvement, including:  Straightforward vacancy creation Simplified navigation through condensed tabs A single point of editing Dashboard widgets - displaying applications and status relevant informationPreview of the upcoming new vacancy dashboardAs we approach the go live date, we’ll be working with customers directly to let them know when they can expect the update to appear in their system, and guiding them through the transition. Learn more about the new interface Read our user guide for detailed look at the new condensed tabs.  Tips on getting started with the new look How to use the application listFor simplicity, we’ve used the term vacancy here to refer to what might be called opportunity or requisition in your system. The update will conform to whatever term your system uses.