Product Updates

Exciting news! We're thrilled to announce that OleeoQ, our AI-driven candidate FAQ chatbot, is coming soon to a recruitment process near you!OleeoQ is designed to revolutionise the candidate experience by providing instant answers and personalised guidance to job seekers. Powered by natural language processing (NLP), OleeoQ can understand and respond to a wide range of candidate questions, 24/7.Here are some of the key benefits OleeoQ will bring:Enhanced Candidate Experience: Provide a seamless and engaging experience for candidates, answering their questions instantly and guiding them through the application process. Improved Efficiency: Free up your recruiters' time by automating responses to common candidate questions. Increased Candidate Engagement: Engage and inform candidates in real-time 24/7, reducing drop-off rates and improving conversion. Data-Driven Insights: Gather valuable data on candidate questions and preferences to optimise your recruitment strategies. OleeoQ will be available as a standalone product or as an integrated solution with your existing Oleeo platform.Stay tuned for more updates on the official launch date and features of OleeoQ. Can’t wait? Contact your CSM today to find out more.  

   NEW Candidate 2FA: history and datapath improvements (#41659, #41597) 💡When a candidate enables or changes their 2FA method, this will be shown in the history tab for that candidate. Also, it’s now possible to use a datapath to reference a candidate’s method of 2FA (including not enabled). With this, messaging to a candidate can be tailored based on their current 2FA setup.Candidate’s 2FA changes in the History tab Adding helptext to preferred language option to improve clarity (#41525) 💡We’ve added helptext to the candidate’s preferred language option. When a candidate changes their preferred language, this only affects future applications and communications. This helptext makes this clearer and reduces confusion that previous text remains unchanged. Multiple UI improvements (#41587, #41579, #41546, #41564, #41427)Several changes to make the user interface easier to navigate and understand when configuring:On the Status Values page, changing the name of the tab for application statuses from “Recruitment” to “Application” to better reflect its purpose. When creating a new lookup list, the list of translation options is now hidden by default. Since most lookup lists don’t require translation, this makes the page more clean and reduces confusion for newer users. When creating a new form item of the “Database Object” type, the “Object Class” field now appears underneath (rather than the bottom of the page). This makes it more clear that this field has been added and is mandatory. When creating a Local Lookup Lists Set or Local Localised Lookup List, the “Based on Lookup List” field is now mandatory. Correspondence category is now mandatory when creating and editing emails and SMS.The new, cleaner UI for creating lookup lists Including process API call information in the history tab (#41510) 💡Improved information in the application or opportunity history tab when API calls form part of the process. Users will now see the name of the action and the response. Include hiring campaign info in Oleeo API calls (#41595)API users can view, add and edit hiring campaign information for vacancies via the API. Allowing the import of video items (#41640)Users can use the form item import functionality to import video form items. FIXES Double clicking on referral items to open the referral (#41468) 💡Previously, it was not possible to double-click on a referral in a layout due to an issue with the click-through URL. With this change, users can double-click on the layout to be taken to the referral screen.  These changes were released on 5th February 2025 in version 3.388💡 The lightbulb icon indicates the features was based on customer feedback ⚙️The gear icon indicates a configurable change.All new features and fixes will automatically appear in your system, unless they are marked as a configurable change. To have a configurable change applied to your system please speak to your Customer Success representative or email customersuccess@oleeo.com. You can also raise a Change Request case in the portal.

 NEW Improved visual feedback when exporting a list of users (#41405) 💡With this change, users exporting a list of users will see a loading wheel in their browser tab while the report is preparing. This makes it clearer that the report is preparing in the background while the user can do other tasks. When the report is ready, it will be downloaded and available in the browser as normal. Accessibility improvements (#40978, #40795)Various accessibility improvements to ensure our platform can be interacted with by all users.Improvements to the accessible multiselect always shows values. Adding additional information for screen reader users on the login page to give a clearer understanding of where they are. These changes were released on 22nd January 2025 in version 3.387💡 The lightbulb icon indicates the features was based on customer feedback ⚙️The gear icon indicates a configurable change.All new features and fixes will automatically appear in your system, unless they are marked as a configurable change. To have a configurable change applied to your system please speak to your Customer Success representative or email customersuccess@oleeo.com. You can also raise a Change Request case in the portal.

NEW Accessibility improvements (#39292, #41071, #40975, #41273)Various accessibility improvements to ensure our platform can be interacted with by all users.Ensuring that the keyboard focuses on the correct element when certain pages load, which improves usability for anyone using a screen reader. Ensuring that the previous and next buttons for datepickers work correctly for screen reader users. Improving clarity to the user when downloading large spreadsheets or PDFs (e.g. exporting config labels or downloading printbooks). Providing clearer guidance to screen reader users on how to access the help menu of the rich text editor. An example of the new user interface when downloading large files. FIXES Downloaded process reports show IDs (#41371)When downloading a config report for processes, the generated report now contains the ID of each status value.  Deactivated users displaying properly in forms (#41389)Previously, when a user was deactivated, they would appear blank if referenced in some forms (e.g. a recruiter or hiring manager field within a form). With this change, the user is visible even if their account has been deactivated, which makes it easier to look at historic data.  These changes were released on 9th January 2025 in version 3.386💡 The lightbulb icon indicates the features was based on customer feedback ⚙️The gear icon indicates a configurable change.All new features and fixes will automatically appear in your system, unless they are marked as a configurable change. To have a configurable change applied to your system please speak to your Customer Success representative or email customersuccess@oleeo.com. You can also raise a Change Request case in the portal.

Ready to revolutionise your hiring process? On-Demand Video Screening is already a game-changer, but we've just made it even more powerful and user-friendly!Here's what's new:Audio-Only Option: Give candidates the flexibility to showcase their skills through audio-only responses, supporting organisations with specific DE&I requirements. Adjustable Playback Speed: Save time and increase efficiency by adjusting the playback speed of candidate videos. Speed things up or slow them down to match your preferred pace. Interface Enhancements: We've listened to your feedback and made our interface even more intuitive and user-friendly, with additional visual aids for candidates to support a seamless experience. Why On-Demand Video Screening is a Must-Have:Save Time: Say goodbye to scheduling headaches and hello to efficient candidate evaluation. Gain Deeper Insights: Go beyond CV’s and get a more holistic view of candidates' communication skills, personality, and cultural fit. Improve Candidate Experience: Offer a more engaging and convenient way for candidates to showcase their skills. Reduce Bias: Promote a fair, consistent assessment process.Ready to take your recruitment to the next level? Contact your CSM for a demo of On-Demand Video Screening today! 

We are excited to announce the launch of candidate 2FA, a more secure way for candidate users to log in.  Enhance Candidate Account Security with Two-Factor AuthenticationWe understand that security is a top priority for job seekers and our customers. That's why we've implemented two-factor authentication (2FA) for candidate logins.With 2FA, you can add an extra layer of protection to candidate accounts. This helps prevent unauthorized access and ensures that only they can view and manage their personal information.2FA provides candidates with peace of mind during their job search and enhances the overall security of the application process. How candidate 2FA worksWith candidate 2FA enabled:Candidates will be prompted for an authentication code after entering their username and password. Candidates can receive their code via email or authenticator app. Once the correct code is entered, they will be logged in as normal.Key benefits of candidate 2FAEnhanced security for candidate accountsTwo-factor authentication provides an additional layer of security on candidates’ accounts, making it more difficult for unauthorised individuals to gain access. Improved candidate experienceCandidates provide a significant amount of personal information when applying for jobs and being onboarded. By implementing 2FA, candidates have additional reassurance that their personal data is secure, which fosters trust and confidence.To learn more about candidate 2FA, contact your Customer Success Manager. You can also read more about our other login security offerings in our Knowledge Base. 

   NEW Improvements to the vacancy upload tool for large files (#40598)Previously, when a large file was uploaded via the vacancy upload tool, it was at risk of timing out. Now, if the file is large, the system will upload this asynchronously and provide a notification when it’s complete. The progress can be seen in the Async Tasks section of My Tasks. Copied and moved applications to be treated differently in processes (#41238)It’s now possible to apply different process rules to applications that have been copied or moved from existing applications. Processes to automatically move applications through states based on response from an API call (#41106)We now have the ability to move applications through different states automatically, depending on the response that comes back from an API called in that state.The status will move to the defined state:When we are not expecting a callback and the initial response is a success When we are expecting a callback and we receive the callback successfully Tables in letters can now be set as full width (#41219)When creating letters, users can set the table to be full width. The table will then appear as the full width of the page (minus the margins). This is toggleable so users can make existing tables full width by changing the table properties. Improving the clarity of field labels when creating SMS templates (#41305)A user will now see clearer labels for what they are selecting when creating SMS templates. Accessibility improvements (#41272, #41274, #41268)Various accessibility improvements to ensure our platform can be interacted with by all users.Improving the ability to add dashboards through a more contrasting colour, better interaction with keyboard and labelling Improving the colour contrast on the interview calendar Comparing applications to have improved labellingThese changes were released on 11th December 2024 in version 3.385💡 The lightbulb icon indicates the features was based on customer feedback ⚙️The gear icon indicates a configurable change.All new features and fixes will automatically appear in your system, unless they are marked as a configurable change. To have a configurable change applied to your system please speak to your Customer Success representative or email customersuccess@oleeo.com. You can also raise a Change Request case in the portal.

   NEW Easier referencing of placeholders and expressions in SMS (ticket ref #41159)There are now icons in the text editor for SMS messages which make it easier to incorporate placeholders and expressions. Clicking on these works the same as in other text editors. Improved explanation of errors on import (ticket ref #41066)We’ve added clearer error messaging for when a bulk import fails. Now, users will see the specific issue with the first line that caused an error, which will allow them to more easily diagnose the issue and fix themselves. New datapath for a user’s active Profile (ticket ref #40900)We’ve added a new datapath to reference the Profile that a user is currently using. This can be referenced using user.active_urp_id. This enables, for example, form items to be made visible only to certain types of users. Ability to hide the “Reply to” and “Cc” fields in editable correspondence (ticket ref #41221) 💡⚙️We’ve now added the ability to hide the “Reply to” and “Cc” fields when the content of an email can be edited. This means that customers can reduce the risk that emails are sent to unintended recipients. Accessibility improvements (ticket refs #41098, #40700, #40453, #40692, #41184, #41077, #40673, #40698, #40999, #40674)When zoomed in at over 300%, cards on the summary tab for individual applications, candidates and events will now stack so it is a more responsive layout.  This is part of ongoing changes to support those with low vision. Toggling checkboxes to select rows in datatables on dashboard graphs now supports interaction with keyboard. Adding axes to reports is now supported via keyboard. New template page and link for accessibility statement. This means that a consistent candidate-facing accessibility statement can be created and referenced. Improvements to how screenreaders interpret some types of datepicker. Improvements to how screenreaders interpret mutliselect fields. Plus improvements to visibility if multiselects are switched off. Improvements to how screenreaders interpret form labels. Improvements to how screenreaders interpret creating assessment centre slots. More accessibility options added to the Preferences tab so that users can choose settings that work for them. These changes were released on 27th November 2024 in version 3.384💡 The lightbulb icon indicates the features was based on customer feedback ⚙️The gear icon indicates a configurable change.All new features and fixes will automatically appear in your system, unless they are marked as a configurable change. To have a configurable change applied to your system please speak to your Customer Success representative or email customersuccess@oleeo.com. You can also raise a Change Request case in the portal.

 NEW Add menu items for "recent" applications, candidates, etc  (ticket ref #40624)  To help with accessibility, we’ve added ‘Recent’ options to the menu for:Applications Candidates Vacancies EventsThis will help users that have trouble navigating the ‘Recents’ popup window Ability to see password for login/registration/change password (ticket ref #40498)💡⚙️ We’ve created a new option in the system to allow a ‘Show/Hide’ option for password fields. If enabled, Candidates, Recruiters, and Agency Users will be able to click the icon on their password field to show/hide their password.This option will be disabled by default and will need to be enabled in order for this to be present in your system.    These changes were released on 13th November 2024 in version 3.383💡 The lightbulb icon indicates the features was based on customer feedback ⚙️The gear icon indicates a configurable change.All new features and fixes will automatically appear in your system, unless they are marked as a configurable change. To have a configurable change applied to your system please speak to your Customer Success representative or email customersuccess@oleeo.com. You can also raise a Change Request case in the portal.

 NEW Human readable DA & Expressions available in edit mode (ticket ref #40202)  Previously, the “Human Readable” feature only translated a Decision Action or Expression when in ‘View’ mode. We’ve made an update so that it also displays in ‘Edit’ mode.This will help configuration users when making amendments. Quick Search Improvements (ticket ref #41050)💡 We’ve improved how the quick search processes certain searches. If your search is only numeric, then the quick search will only search for IDs that are exact match (so things like Application IDs, Vacancy IDs, etc)If you include a tilda (~) before the number, then it will widen the search to how it previously worked.Feedback received from customers revealed that users that searched just for a number typically were entering in the exact match of the ID for the application or vacancy they wanted to find. This should improve the speed of the searches and allow users to get results quicker while they are still able to do a full search (using ~ ) when necessary   Bulk Reporting for email statuses (ticket ref #40027)💡⚙️ It’s now possible to see from the Application List view if any applications have had any of their emails bounced. There is also a new child layout which can display the status of all emails sent for that application.   These changes were released on 30 October 2024 in version 3.382💡 The lightbulb icon indicates the features was based on customer feedback ⚙️The gear icon indicates a configurable change.All new features and fixes will automatically appear in your system, unless they are marked as a configurable change. To have a configurable change applied to your system please speak to your Customer Success representative or email customersuccess@oleeo.com. You can also raise a Change Request case in the portal.

 NEW Audio only review of video (ticket ref #40573) 💡⚙️ We’ve now added functionality for our On Demand Video Screening tool where customers can choose to have their screeners only hear the audio of the candidates’ answers rather than the video and audio. Autoscore to merge multiple values (ticket ref #40758) This update allows the use of CONCAT() in autoscores so customers can have a way to merge multiple Free Text values into one field.     These changes were released on 16 October 2024 in version 3.381💡 The lightbulb icon indicates the features was based on customer feedback ⚙️The gear icon indicates a configurable change.All new features and fixes will automatically appear in your system, unless they are marked as a configurable change. To have a configurable change applied to your system please speak to your Customer Success representative or email customersuccess@oleeo.com. You can also raise a Change Request case in the portal.

 NEW Expand Widget Layouts usage (ticket ref #40347) We’ve expanded on the Widget Layouts functionality from our Vacancy Dashboard builder so it can be used for Homepage Dashboards as well as building Report Hub report templates. Clients that use multiple Oleeo systems are able to include these dashboards and reports when their system is copied. Saving time and ensuring that all their systems have access to the dashboards and reports that have been tailored for their users.Users with Self-config access are able to access the Widget Layouts interface from config. Here they are able to choose whether to build a Vacancy Dashboard, Homepage Dashboard, or eReport.      These changes were released on 03 October 2024 in version 3.380💡 The lightbulb icon indicates the features was based on customer feedback ⚙️The gear icon indicates a configurable change.All new features and fixes will automatically appear in your system, unless they are marked as a configurable change. To have a configurable change applied to your system please speak to your Customer Success representative or email customersuccess@oleeo.com. You can also raise a Change Request case in the portal.

 NEW Ability to export selected form items (ticket ref #39238) When performing an item export in Config, users are now able to select which items are exported. Before, ‘Export Items’ would always export all items which often led to self-config users spending time deleting rows they weren’t planning on updating before making their updates and importing back into Oleeo. Show dynamic job alert expiry date on creation (ticket ref #40403) When candidates create job alerts, the expiry date will dynamically update according to the ‘Time Limit’ they select     These changes were released on 18 September 2024 in version 3.379💡 The lightbulb icon indicates the features was based on customer feedback ⚙️The gear icon indicates a configurable change.All new features and fixes will automatically appear in your system, unless they are marked as a configurable change. To have a configurable change applied to your system please speak to your Customer Success representative or email customersuccess@oleeo.com. You can also raise a Change Request case in the portal.

 NEW Prevent multiple clicks on form submission (ticket ref #40233) We’ve made a change to what happens when forms are submitted. Going forward, clicking on the ‘Submit’ button will only work the first time. While the submission is being processed, the ‘Submit’ button will be disabled to prevent users from accidentally triggering multiple form submissions FIXES Special character ‘&’ not being rendered correctly (ticket ref #40535) We’ve fixed an issue where some labels were not correctly displaying the ‘&’ symbol. Unable to use rollup list datapaths in visibility/trigger rules (ticket ref #40473) We’ve fixed an issue some users were having where they were unable to use rollup list datapaths as part of their visibility rules.     These changes were released on 4 September 2024 in version 3.378💡 The lightbulb icon indicates the features was based on customer feedback ⚙️The gear icon indicates a configurable change.All new features and fixes will automatically appear in your system, unless they are marked as a configurable change. To have a configurable change applied to your system please speak to your Customer Success representative or email customersuccess@oleeo.com. You can also raise a Change Request case in the portal.

 NEW Add copy email template button (ticket ref #40378) We’ve added the option to copy email templates in config. This should make creating new email templates quicker and easier for self-config users. Add copy sms button (ticket ref #40384)  We’ve added the option to copy SMS templates in config. This should make creating new SMS templates quicker and easier for self-config users. Add supported language: Irish (ticket ref #40386)⚙️💡 We’ve added a new available language: Irish. Like other languages on the system, if enabled, you will have translation options for areas like email templates, job descriptions, job titles, etc. Allow vertical display of checkboxes/radio buttons (ticket ref #40200)⚙️💡 We’ve made it possible to configure Checkbox and Radio Button fields in forms to display the options vertically rather than horizontally. To facilitate this, there will be a new field in the item settings called ‘Input Layout’   These changes were released on 21 August 2024 in version 3.377💡 The lightbulb icon indicates the features was based on customer feedback ⚙️The gear icon indicates a configurable change.All new features and fixes will automatically appear in your system, unless they are marked as a configurable change. To have a configurable change applied to your system please speak to your Customer Success representative or email customersuccess@oleeo.com. You can also raise a Change Request case in the portal.

 NEW Configuration Notes within the Form Editor (ticket ref #39864)⚙️ We have introduced the ability to add “Configuration Notes” to various elements within forms in the Form Editor.This will help self-config users be aware of what’s configured on a form and why so that they don’t unintentionally configure something that breaks something else in the form.Users can identify elements that have ‘Configuration Notes’ by the ‘?’ icon which will appear next to them.Hovering your mouse over the ‘?’  reveals the note. New datapath for ‘last_in’ ⚙️ There’s a new datapath available to use which includes ‘last_in’.This datapath allows you to use the AGE() function to determine how long ago an application or vacancy was most recently moved into a status. Previously, this was only possible with ‘first_in’ which meant if it was common for the status to move backwards and forwards often, the calculations could be off for the purpose of the AGE() function.An example of a datapath using ‘last_in’ would be as follows:application.process_state_records.ps:<process_state_id>.last_inYou can then include the AGE() function to display how many days since that timestamp like this:AGE(application.process_state_records.ps:<process_state_id>.last_in, “DAYS”) Ability to set Linkedin Company ID on a vacancy by vacancy basis⚙️💡 We’ve made it possible for the Linkedin Posting integration to check a vacancy item for the ‘Linkedin Company ID’. Currently the Linkedin Company ID is set by Oleeo Job Board or by a system-wide config key.Making it possible to be set on a vacancy by vacancy basis will allow customers that have a large number of companies using the same system be able to more easily manage their Linkedin integration Alt text for layout listing icons When editing table layouts, it’s possible to replace lookup values with icons. We’ve now made it so if you do this and a user then hovers their mouse of the icon, the lookup value that the icon represents will now display. This will also help screen readers as well as improve the overall accessibility and useability of our product.   These changes were released on 07 August 2024 in version 3.376💡 The lightbulb icon indicates the features was based on customer feedback ⚙️The gear icon indicates a configurable change.All new features and fixes will automatically appear in your system, unless they are marked as a configurable change. To have a configurable change applied to your system please speak to your Customer Success representative or email customersuccess@oleeo.com. You can also raise a Change Request case in the portal.

NEWDate format on job alerts changed to make it clearer (ticket ref #40265) When a candidate edits a job alert, they will see a line of text saying how long the alert will be active. Candidates may be used to reading dates in a different format, so to make this more accessible - the formatting has been altered to make it immediately clear which month the alert will expire in. Option to add branding to unauthenticated feedback forms introduced (ticket ref #39990) ⚙️This is a configurable change. To help organisations to have consistent visual identity across their recruitment process - it’s now possible to apply branding via CSS to unauthenticated feedback forms (e.g reference forms) as well the confirmation page that displays when a deeplink is used (e.g an external user approving an offer or a vacancy).Icons added to process rules to help distinguish different functions (ticket ref #39831)When looking at process rules, it can be tricky to see at a glance what is happening at each stage. We’ve introducing icons to help users quickly identify rule settings.  Eye = a visibility rule is set  Forked arrow = a trigger rule has been set Crossed out eye = the ‘show’ property on the rule has been uncheckedDetective = ‘allow anonymous’ is checked  To help users understand the icons - we’ve also added a tool tip to each icon that explains the rule. Hover over an icon to make the tool tip show.  These changes were released on 24th July 2024 in version v3.375.⚙️The gear icon indicates a configurable change.All new features and fixes will automatically appear in your system, unless they are marked as a configurable change. To have a configurable change applied to your system please speak to your Customer Success representative or email customersuccess@oleeo.com. You can also raise a Change Request case in the portal.

FIXES Error affecting local look up list description field resolved (ticket ref #39904) Previously there was an error that meant when a user removed the description field on a local look up list, the change was not being saved. Now, when description text is deleted - the change will be reflected in the rest of the system. Intermittent error affecting homepage widgets fixed (ticket ref #40155)Some users had reported issues when trying to edit homepage dashboard widgets. This issue has now been rectified, and edits to dashboard widgets will behave as expected. ​​​​​​​​​​​​​​These changes were released on 10th July 2024  in version v3.374. All new features and fixes will automatically appear in your system, unless they are marked as a configurable change. To have a configurable change applied to your system please speak to your Customer Success representative or email customersuccess@oleeo.com. You can also raise a Change Request case in the portal.

We are excited to announce the launch of Indeed Apply, a new integration between Oleeo and Indeed that will enhance the recruitment process for both recruiters and candidates. Discover Indeed Apply: Streamlining Your Recruitment ProcessWe’ve often heard customers say Indeed can be a great source of candidates, but it can be hard to convert interest in a job into actual applications. Candidates click on a job ad, but get distracted or lose interest once they’re redirected to a job board and asked to make a new log in.Indeed Apply bridges this gap, helping you retain the interest and attention of candidates from the moment they view your job ad, through to submitting their application. How Indeed Apply worksIndeed Apply is an integration between Oleeo and Indeed that enables:  Vacancy information to be pulled from Oleeo and automatically posted to Indeed Candidates to apply to the vacancy without having to leave Indeed Candidate details submitted via Indeed to be pulled back into Oleeo, creating a candidate profile and application. Key benefits of Indeed ApplyImproved Candidate Experience Indeed Apply significantly reduces the number of steps between viewing a job advert and submitting an application. By making the process smoother and easier, and enhancing the overall experience for candidates, Indeed Apply increases the likelihood of them completing an application. Higher Volume of Applications By simplifying the application process, Indeed Apply helps reduce the drop-off rate, leading to an overall increase in the number of applications. This means recruiters can expect a higher volume of candidates for their vacancies. Increased Recruiter Efficiency With Indeed Apply, your organization’s job board is automatically scraped and posted to Indeed, saving you valuable time and effort. There’s no need to log into Indeed to set the ad live or manage applications – it’s all managed directly from Oleeo.To learn more about Indeed Apply, contact your Customer Success Manager.  

The vacancy dashboard Improved vacancy creation Simplified access and navigation User guides In this guide, we’ll explore the benefits of Oleeo’s new vacancy management interface, and share some tips for getting the most from the new look. For more a more detailed walkthrough, take a look at our user guides: Processing applications from the application list Managing vacancy tabs For simplicity, in this guide the term vacancy is used to refer to what might be called an opportunity or requisition in your system. Your new interface will use whatever term your system uses. The new vacancy interface has been designed to enhanced system performance, and to make the experience of navigating Oleeo smoother and easier.  We’ve grouped the changes and benefits into three areas:The vacancy dashboard Improved vacancy creation Simplified access and navigation Below we breakdown each area, exploring what’s new and how it will benefit your day to day work. The vacancy dashboardWhen you land on vacancy, the first thing you’ll see is the vacancy dashboard. The dashboard makes it easier and quicker to access relevant information, via:Application list Application in Stage widget. The vacancy dashboard Application list The Application list lets you easily access applications, without having to navigate to a separate part of the system. Filtering applications by stage Quick tips The Application list is a great way to quickly access and review candidate information, and allows you to click through to the full application page, where you can perform advanced actions Use the drop down filter to filter according to stage, and use the search box to search according to the column headings  The Pin button is a brand new feature - use it to bookmark applications that are note worthy. You can then use the Pinned Only checkbox to filter your list on any applications that you’ve pinned. Applications in stage widget The aim of this widget is to give you useful information about the vacancy. It shows the number of active applications at each stage of the vacancy process. Stage refers to group of statuses that represent a stage. For example - a stage called “1st Interview” might include the statuses “Invited to 1st Rd Interview”, “Scheduled for 1st Rd Interview”.Applications in stageQuick tips You can access the list of the applications in each stage by clicking on the number.  Improved vacancy creationWe’ve enhanced the vacancy creation process by moving it from a page, to a pop out screen. The pop out screen means there is less data to load, and will allow users to immediately start building their vacancy. Creating a vacancy Quick tipThe option to copy a vacancy has been moved to the creation stage.  Selecting Existing allows you to copy an existing vacancy, and use that as the basis for your new one.  Simplified access and navigationA common theme that emerged from our user research was that the vacancy summary page was overwhelming, and contained too much information. To reduce visual clutter and cognitive load, we’ve introduced:Tab visibility control Single point of access through the Edit buttonTab visibility control The new vacancy interfaces gives each user greater control over which sections of a vacancy are displayed to them. The new vacancy dashboard will display the following tabs by default: Summary Interviews Posting (also known as Portals) History External Posting (if enabled on your system) Agency Posting (if enabled on your system)The aim here is to prioritise the most frequently used and relevant tabs. Everything else can be accessed via the Edit button, and individual users can choose to show or hide tabs. Note: Overall tab access and availability will still be governed by your system’s access settings. Use the Hide/Show toggle to control which tabs appear on your dashboardQuick tipsUse tab visibility to hide tabs that aren’t relevant to your role, or to the stage the vacancy is at.  Single point of access through the Edit buttonThis button in the top right corner of the screen allows you to access and - where access allows - edit all parts of a vacancy from a single point. The Edit buttonAfter clicking Edit, you’ll be shown a pop out screen displaying any sections that aren’t shown as a vacancy tab. From here, you can edit or view information, according to your permissions. The Edit screen Quick tips The section previously called Details has been renamed to Settings.  What was previously called Other Status has been renamed Jump to Status, and can be accessed through the Edit screen.    User guidesProcessing applications without leaving your vacancy Accessing additional vacancy tabs  

NEWUsers who don’t have the permission to download CVs will no longer see the download icon (ticket ref #39980) 💡To make it easier for users to understand what they do and do not have access to - the download icon on CVs will not display to users who don’t have the appropriate access. Previously, even if a user didn’t have permission to download, they would still see the icon. The screenshot below shows the view of a user with download access, with the download icon highlighted.  Below is what a user without download access will see.  These changes were released on 26th June 2024 in version v3.373.💡 The lightbulb icon indicates the feature was based on customer feedback.  All new features and fixes will automatically appear in your system, unless they are marked as a configurable change. To have a configurable change applied to your system please speak to your Customer Success representative or email customersuccess@oleeo.com. You can also raise a Change Request case in the portal.

We want to say a big thank you to everyone who joined our recent AI focus groups, and shared their thoughts on the future of AI and recruitment at our Success Summit. From both events we gathered a wealth of insight that is going to be instrumental in shaping Oleeo.  At each session - we asked you to share discuss six topics relating to AI and recruitment. We’ve been collating the output, and three areas have emerged as the most highly requested: Job descriptions and adverts Screening CVs and job applications more effectively  Transcribing and summarising interviews  So we can dive even deeper into these topics, and learn more about what specifically you’d like to see in Oleeo - we’ve set up a new dedicated community group. In it we’ll be sharing conversation prompts, polls and engaging with your questions - join the group now to be be part of the conversation. We’ll also use this group to share the details of our next virtual focus group - so make sure to join if you want to take part!   

NEWJob alerts will automatically deactivate after six months (ticket ref #35902)To improve job alert emails for both candidates and recruiters, we’ve introduced a time limit. When a candidate signs up for a job alert, by default it will be set to run for six months. The candidate will also have the option to set the alert to run for nine or 12 months, via the drop down menu. After the time limit passes, the candidate will not longer receive that job alert. By setting job alerts to automatically deactivate (but not delete) after a certain period of time - candidates are less likely to receive job alerts when they’re no longer relevant, and are therefore less likely to report them as spam. Overall this will improve the system’s sensibility reputation.  FIXESMisleading messaging on mobile site corrected (ticket ref #39744)On our mobile site, there was a messaging error relating to CV processing when there was no CV. We’ve corrected the wording so it’s clear whether or not there is a CV present. These changes were released on 13th June 2024, in version v3.372.All new features and fixes will automatically appear in your system, unless they are marked as a configurable change. To have a configurable change applied to your system please speak to your Customer Success representative or email customersuccess@oleeo.com. You can also raise a Change Request case in the portal.

NEWNow possible to add a ‘Create Referral’ quick to homepage dashboard (ticket ref #39825)To make it quicker and easier for users to start the referral process, you can now add ‘Create Referral’ as a quick link to the homepage dashboard.  Ability to filter SMS templates according to whether they’re deprecated (ticket ref #39813) We want to make it easier for users to filter out SMS templates that are not longer relevant. To do this, we’ve  added ‘Is deprecated’ as a column to the SMS template list. Users can now filter the list so only active templates are shown. Description field for all lookup lists is no longer mandatory (ticket ref #39826)Now when creating any type of lookup list, the field ‘list description’ is no longer mandatory. Reducing the number of mandatory fields should make it quicker to make lookup lists. FIXESWhen creating a lookup list, the multiple values checkbox is more visible (ticket ref #39766)The multiple values check box for lookup lists has been moved further up the page, so it’s harder to overlook when creating a list. These changes were released on 30th May 2024, in version v3.371.All new features and fixes will automatically appear in your system, unless they are marked as a configurable change. To have a configurable change applied to your system please speak to your Customer Success representative or email customersuccess@oleeo.com. You can also raise a Change Request case in the portal.

NEWOne-click unsubscribe header added to CRM and job alert emails (ticket ref #39273)To make it easier for candidates to control their subscriptions, and to comply with best practice email sender guidelines, we’ve added a ‘one click’ unsubscribe headers to CRM and job alert emails. If a candidate clicks this header, they will only be unsubscribed from the specific campaign or job alert that the email in question originated from. Unsubscribe links in the body of emails will continue to operate as the currently do, and will direct the candidate to page where they can manage all their email subscriptions. Ability to search on customised columns in the Vacancy participants tab (ticket ref #39698)This is an enhancement to the existing functionality that enables users to customise and add columns to the layout on the participants tab in within Vacancy. Users are now able to use the search box to filter by additional columns. Option to add Rollup List to data dictionary (ticket ref #39424)To make it help users more quickly report on a range of data - we’re making it easier to add Rollup Lists to the data dictionary when creating them. When creating a Rollup List, there is now the option to add it data dictionary in the Details tab.  Adhoc referrer added to job alert URLs (ticket ref #39707)To help recruiters track the success and impact of job alert emails, tracking information has been added to the URL of all job alert emails, in the form of "?adhoc_referrer=JobAlert??”These changes were released on 15th May 2024, in version v3.370.All new features and fixes will automatically appear in your system, unless they are marked as a configurable change. To have a configurable change applied to your system please speak to your Customer Success representative or email customersuccess@oleeo.com. You can also raise a Change Request case in the portal.