Product Updates

Update (9th June 2025): The schedule maintenance has been completed and all services are back up and running.If you have any questions or need further assistance, please contact the Client Support team or your Customer Success Manager. Important Notice: TrustID Maintenance Scheduled for Saturday, June 7th We want to let you know about some essential maintenance our partner, TrustID, will be carrying out this Saturday, June 7th, expected to last from 12:00 AM to 10:00 AM.If your organisation uses our TrustID integration for any checks, please be aware that their system will be temporarily unavailable during this time. This means you won't be able to initiate or complete any checks through our system, and neither your team nor your candidates will be able to access the TrustID platform during these hours.We understand that any service interruption can be an inconvenience, and we apologise for any disruption this might cause if you rely on this service. TrustID has carefully chosen this timeframe based their historical usage data to keep the impact as low as possible for everyone.If you anticipate this maintenance might cause an issue for your candidates, we recommend sending out an ad hoc email to candidates at the appropriate stage to let them know about the downtime. Your Customer Success Manager can help if you'd like some guidance with this.This maintenance is a crucial step towards enhancing the resilience and scalability of the TrustID platform, which will ultimately result in a more reliable and efficient service for everyone.We appreciate your understanding and continued support as TrustID works to improve their service. If you have any questions or need further assistance, please contact the Client Support team or your Customer Success Manager.

We're excited to announce the launch of our latest integration with Yoti, a leading digital identity platform, now available within Oleeo Recruit. At Oleeo, we understand the critical importance and potential administrative burden of accurately conducting Right to Work checks. That's why we're thrilled to launch our integration with Yoti, now seamlessly embedded within the Oleeo Recruit platform. This powerful addition is designed to significantly streamline the process of checking candidates for their right to work in the UK. It makes it more efficient and secure for both your team and your valued candidates by simplifying verification and reducing administrative burdens. How it worksAs with all our integrations, there’s considerable flexibility in how these can be incorporated into your process. Here’s how it works: At the chosen time in the application flow, candidates are prompted to verify their identity for Right to Work checks. This seamlessly directs them to Yoti's secure platform to complete the required verification steps. The candidate is then taken back to the application centre. Once the verification is successful, the Right to Work status is communicated back to the Oleeo Recruit platform.  Key benefitsSimplify Compliance: Effortlessly fulfil your legal obligations for Right to Work checks, reducing administrative burden and minimizing the risk of non-compliance. Enhance Candidate Experience: Offer a quick and user-friendly identity verification process, leading to a smoother and more positive onboarding experience.Ready to simplify your Right to Work checks? Contact your Customer Success Manager today.You can also learn more about how Oleeo Recruit can help you track pre-employment checks in our Knowledge Base.  

We're thrilled to announce an exciting update to our candidate Two-Factor Authentication (2FA) feature, making it even more accessible and flexible for your applicants! Expanding Candidate Account Security with SMS VerificationBuilding on our commitment to providing robust security and a seamless candidate experience, we've added the option for candidates to receive their 2FA verification codes via SMS. This enhancement offers greater flexibility and convenience, ensuring candidates can securely access their accounts using their preferred method.Adding this options addresses the diverse needs of your applicant pool, particularly those who may not have access to authenticator apps or prefer the familiarity and ease of SMS. How SMS 2FA WorksJust like our existing 2FA options, SMS verification adds an extra layer of protection to candidate accounts. Here's how it works:After entering their username and password, candidates will be prompted for an authentication code. Candidates receive their code via email, authenticator app or SMS, depending on their initial selection. Once the correct code is entered, they will be logged in as normal.Key Benefits of SMS 2FAIncreased Candidate Choice SMS verification broadens access to 2FA for candidates who may not use authenticator apps or want to use email 2FA. Enhanced Convenience Many candidates find SMS verification quick, easy and familiar, especially if they are already accessing from their mobile device. Continued Strong Security SMS 2FA maintains the same high level of security, protecting candidate data from unauthorized access. Flexible Implementation  More choice around which 2FA methods are available to candidates, tailoring the experience to your organization's needs.To learn more about configuring 2FA settings, including enabling SMS verification, please contact your Customer Success Manager.You can also read more about our other login security offerings in our Knowledge Base.

Ready to revolutionise your hiring process? On-Demand Video Screening is already a game-changer, but we've just made it even more powerful and user-friendly!Here's what's new:Audio-Only Option: Give candidates the flexibility to showcase their skills through audio-only responses, supporting organisations with specific DE&I requirements. Adjustable Playback Speed: Save time and increase efficiency by adjusting the playback speed of candidate videos. Speed things up or slow them down to match your preferred pace. Interface Enhancements: We've listened to your feedback and made our interface even more intuitive and user-friendly, with additional visual aids for candidates to support a seamless experience. Why On-Demand Video Screening is a Must-Have:Save Time: Say goodbye to scheduling headaches and hello to efficient candidate evaluation. Gain Deeper Insights: Go beyond CV’s and get a more holistic view of candidates' communication skills, personality, and cultural fit. Improve Candidate Experience: Offer a more engaging and convenient way for candidates to showcase their skills. Reduce Bias: Promote a fair, consistent assessment process.Ready to take your recruitment to the next level? Contact your CSM for a demo of On-Demand Video Screening today! 

We are excited to announce the launch of candidate 2FA, a more secure way for candidate users to log in.  Enhance Candidate Account Security with Two-Factor AuthenticationWe understand that security is a top priority for job seekers and our customers. That's why we've implemented two-factor authentication (2FA) for candidate logins.With 2FA, you can add an extra layer of protection to candidate accounts. This helps prevent unauthorized access and ensures that only they can view and manage their personal information.2FA provides candidates with peace of mind during their job search and enhances the overall security of the application process. How candidate 2FA worksWith candidate 2FA enabled:Candidates will be prompted for an authentication code after entering their username and password. Candidates can receive their code via email or authenticator app. Once the correct code is entered, they will be logged in as normal.Key benefits of candidate 2FAEnhanced security for candidate accountsTwo-factor authentication provides an additional layer of security on candidates’ accounts, making it more difficult for unauthorised individuals to gain access. Improved candidate experienceCandidates provide a significant amount of personal information when applying for jobs and being onboarded. By implementing 2FA, candidates have additional reassurance that their personal data is secure, which fosters trust and confidence.To learn more about candidate 2FA, contact your Customer Success Manager. You can also read more about our other login security offerings in our Knowledge Base. 

We are excited to announce the launch of Indeed Apply, a new integration between Oleeo and Indeed that will enhance the recruitment process for both recruiters and candidates. Discover Indeed Apply: Streamlining Your Recruitment ProcessWe’ve often heard customers say Indeed can be a great source of candidates, but it can be hard to convert interest in a job into actual applications. Candidates click on a job ad, but get distracted or lose interest once they’re redirected to a job board and asked to make a new log in.Indeed Apply bridges this gap, helping you retain the interest and attention of candidates from the moment they view your job ad, through to submitting their application. How Indeed Apply worksIndeed Apply is an integration between Oleeo and Indeed that enables:  Vacancy information to be pulled from Oleeo and automatically posted to Indeed Candidates to apply to the vacancy without having to leave Indeed Candidate details submitted via Indeed to be pulled back into Oleeo, creating a candidate profile and application. Key benefits of Indeed ApplyImproved Candidate Experience Indeed Apply significantly reduces the number of steps between viewing a job advert and submitting an application. By making the process smoother and easier, and enhancing the overall experience for candidates, Indeed Apply increases the likelihood of them completing an application. Higher Volume of Applications By simplifying the application process, Indeed Apply helps reduce the drop-off rate, leading to an overall increase in the number of applications. This means recruiters can expect a higher volume of candidates for their vacancies. Increased Recruiter Efficiency With Indeed Apply, your organization’s job board is automatically scraped and posted to Indeed, saving you valuable time and effort. There’s no need to log into Indeed to set the ad live or manage applications – it’s all managed directly from Oleeo.To learn more about Indeed Apply, contact your Customer Success Manager.  

The vacancy dashboard Improved vacancy creation Simplified access and navigation User guides In this guide, we’ll explore the benefits of Oleeo’s new vacancy management interface, and share some tips for getting the most from the new look. For more a more detailed walkthrough, take a look at our user guides: Processing applications from the application list Managing vacancy tabs For simplicity, in this guide the term vacancy is used to refer to what might be called an opportunity or requisition in your system. Your new interface will use whatever term your system uses. The new vacancy interface has been designed to enhanced system performance, and to make the experience of navigating Oleeo smoother and easier.  We’ve grouped the changes and benefits into three areas:The vacancy dashboard Improved vacancy creation Simplified access and navigation Below we breakdown each area, exploring what’s new and how it will benefit your day to day work. The vacancy dashboardWhen you land on vacancy, the first thing you’ll see is the vacancy dashboard. The dashboard makes it easier and quicker to access relevant information, via:Application list Application in Stage widget. The vacancy dashboard Application list The Application list lets you easily access applications, without having to navigate to a separate part of the system. Filtering applications by stage Quick tips The Application list is a great way to quickly access and review candidate information, and allows you to click through to the full application page, where you can perform advanced actions Use the drop down filter to filter according to stage, and use the search box to search according to the column headings  The Pin button is a brand new feature - use it to bookmark applications that are note worthy. You can then use the Pinned Only checkbox to filter your list on any applications that you’ve pinned. Applications in stage widget The aim of this widget is to give you useful information about the vacancy. It shows the number of active applications at each stage of the vacancy process. Stage refers to group of statuses that represent a stage. For example - a stage called “1st Interview” might include the statuses “Invited to 1st Rd Interview”, “Scheduled for 1st Rd Interview”.Applications in stageQuick tips You can access the list of the applications in each stage by clicking on the number.  Improved vacancy creationWe’ve enhanced the vacancy creation process by moving it from a page, to a pop out screen. The pop out screen means there is less data to load, and will allow users to immediately start building their vacancy. Creating a vacancy Quick tipThe option to copy a vacancy has been moved to the creation stage.  Selecting Existing allows you to copy an existing vacancy, and use that as the basis for your new one.  Simplified access and navigationA common theme that emerged from our user research was that the vacancy summary page was overwhelming, and contained too much information. To reduce visual clutter and cognitive load, we’ve introduced:Tab visibility control Single point of access through the Edit buttonTab visibility control The new vacancy interfaces gives each user greater control over which sections of a vacancy are displayed to them. The new vacancy dashboard will display the following tabs by default: Summary Interviews Posting (also known as Portals) History External Posting (if enabled on your system) Agency Posting (if enabled on your system)The aim here is to prioritise the most frequently used and relevant tabs. Everything else can be accessed via the Edit button, and individual users can choose to show or hide tabs. Note: Overall tab access and availability will still be governed by your system’s access settings. Use the Hide/Show toggle to control which tabs appear on your dashboardQuick tipsUse tab visibility to hide tabs that aren’t relevant to your role, or to the stage the vacancy is at.  Single point of access through the Edit buttonThis button in the top right corner of the screen allows you to access and - where access allows - edit all parts of a vacancy from a single point. The Edit buttonAfter clicking Edit, you’ll be shown a pop out screen displaying any sections that aren’t shown as a vacancy tab. From here, you can edit or view information, according to your permissions. The Edit screen Quick tips The section previously called Details has been renamed to Settings.  What was previously called Other Status has been renamed Jump to Status, and can be accessed through the Edit screen.    User guidesProcessing applications without leaving your vacancy Accessing additional vacancy tabs  

We want to say a big thank you to everyone who joined our recent AI focus groups, and shared their thoughts on the future of AI and recruitment at our Success Summit. From both events we gathered a wealth of insight that is going to be instrumental in shaping Oleeo.  At each session - we asked you to share discuss six topics relating to AI and recruitment. We’ve been collating the output, and three areas have emerged as the most highly requested: Job descriptions and adverts Screening CVs and job applications more effectively  Transcribing and summarising interviews  So we can dive even deeper into these topics, and learn more about what specifically you’d like to see in Oleeo - we’ve set up a new dedicated community group. In it we’ll be sharing conversation prompts, polls and engaging with your questions - join the group now to be be part of the conversation. We’ll also use this group to share the details of our next virtual focus group - so make sure to join if you want to take part!   

On Demand Video Screening is a natively built add-on to Oleeo that will enable recruiters to view, assess and score candidate’s video responses to screening questions. Video screening can be built into any stage of the recruitment process, and there are no other apps or logins to manage. As On Demand Video Screening uses Oleeo’s proprietary tech, it can be built into any stage of the recruitment process, and there are no other log ins or apps to manage. Recruiters will be able to playback the candidate’s response and score them - all within Oleeo.  As with all of Oleeo, On Demand Video Screening can be customised to fit your specific recruitment needs:Questions can vary based on role type, department, or any other job specific detailReasonable adjustment can be accommodated through additional time   On Demand Video Screening is currently being evaluated by our Early Adopters, but below is an early look at what the functionality might look like 

Indeed Apply is an upcoming integration between Oleeo and Indeed that aims to reduce candidate drop off rate by making the application experience smoother and easier. It also offers increased efficiency to recruiters, as it enables job adverts to be pulled from Oleeo and automatically posted to Indeed.  With Indeed Apply, candidates will be able to apply for roles without having to leave Indeed. Once they have submitted their application on Indeed, a candidate profile will instantly be created in Oleeo. The candidate will then automatically receive an email with their log in details for the candidate portal - with no need for manual intervention from the recruiter.  Contact your Customer Success Manager to learn more about how Indeed Apply could enhance your recruitment process.