Product Updates

WHAT IS CAREER SITE LITE?We are thrilled to announce an upcoming release that will completely transform the way our clients present career opportunities. Say goodbye to bland, static ATS pages and hello to dynamic, polished recruitment experiences!Career Site Lite introduces a modern, experience-driven approach designed to turn traditional career entry points into rich, branded digital destinations that attract, inform, and convert high-quality talent.WHAT IS CAREER SITE LITE? WHAT DOES IT DO? BEYOND THE HOMEPAGE NEXT STEPSCareer Site Lite WHAT THIS DELIVERSBrand-Led Storytelling: We are bringing culture, values, and opportunities to the forefront through authentic content, visual hierarchy, and a compelling narrative structure. Seamless Portal Integration: These new digital spaces are built to sit naturally within existing candidate portals, elevating the look and feel without disrupting platform usability. Flexible Experience Design: The framework supports a variety of needs, from basic homepage enhancements to dedicated talent engagement pages and tailored landing experiences. BEYOND THE HOMEPAGEOur approach doesn't just stop at a visually appealing landing page. This enhancement integrates directly with our wider ecosystem to ensure a smooth, intuitive workflow for both candidates and recruiters:Elevated Homepage Enhancements: Immediate, impactful communication of the employer brand and proposition. Candidate Navigator + Talent Banks: Integrated pathways that keep the exploration, registration, and application journeys perfectly connected. Talent Engagement Spaces: Standalone destination pages designed for nurturing talent communities and building future pipelines. Internal vs. External Journeys: Distinct landing pages with messaging specifically tailored to different candidate groups and hiring goals.Every landing page will be tailored to reflect the unique brand identity of the organisation, combining compelling visuals with intuitive design.Stay tuned! We will be sharing more details, launch dates, and examples of these polished digital experiences in action soon. NEXT STEPSSpeak to your Customer Success or Commercial Manager for any additional information.

   NEW Translations in table layouts 💡We’ve made available a new datapath that allows you to add the translations for form data or labels into table layouts.This lets you easily check that your translations match across all supported languages.More information on the datapath can be found in the Datapaths reference guide. Allow items to have both mapping and expression constraintsIn this release, we’ve updated our item validation functionality so that an item can be configured with a mapping constraint and an expression constraint. For example, you can have an item that is mapped to one item but also has an expression constraint preventing it from being the same value as a different item. Refresh application summary page in more casesThe application summary page is the key source of information for a specific application. As a result, you always want it to be showing the most up-to-date data. We’ve made a change so that more user actions (e.g. submitting a form) cause the data on the application summary page to update, so you’ll see the latest version more often. Bulk actions on agency users 💡We’ve also updated the actions that you can perform on agency users. From the list of agents, you can now select multiple agent users and activate, deactivate and delete in bulk. This makes it much easier to manage several users. Accessibility improvementsIn this release we’ve improved the accessibility of our table layouts.Adding icons is a useful way to highlight items visually in a table layout. We’ve improved this for screen reader and keyboard navigation users. The icons can now be tabbed to and selected via keyboard and the modal will be screen reader accessible. Each icon will also have a name to identify the visual to screen reader users. We’ve also made a change to the table layouts in general so that using the column headers for sorting is more in line with ARIA standards. FIXES Cancel button added to the select profile pageThe select profile page, which allows you to choose one of your other user profiles when your current profile doesn’t have the access required, can sometimes prevent access to the left hand menu. We’ve added a button that will allow you to cancel the profile switch and return to the homepage. These changes were released on 13th May 2026 in version 3.420💡 The lightbulb icon indicates the feature was based on customer feedback ⚙️ The gear icon indicates a configurable change.All new features and fixes will automatically appear in your system, unless they are marked as a configurable change. To have a configurable change applied to your system please speak to your Customer Success representative or email customersuccess@oleeo.com. You can also raise a Change Request case in the portal.

   NEW Increased visibility of attachments for email templates 💡We’ve made available a new datapath that allow you to see which email templates have attachments. You will able able to see which templates have attachments added from the file library and uploaded directly.For more information on using the new datapaths, see the Datapath Reference Guide.Additional special characters supported in CONCAT() datapathsUsing the CONCAT() function in datapaths is useful for joining multiple values into a single string. In this release, we’ve enabled more special characters so that commas and brackets can be used. Add statuses to status groups on creationWe’ve made it more convenient to keep your status groups up to date. When you create a status value, you’ll be able to choose which status groups it will belong to. This makes it much less likely to be a forgotten task.Column filtering in dashboard layouts 💡We’ve added column filtering to dashboard widget based on a table layout, like the saved search. From the search bar, you’re now able to enable column filtering, then search each column specifically including free text search and filtering by tick and cross. View referrals quick link for dashboards 💡Also in dashboards, we’ve added the ability to add quick link button to a dashboard that will take you directly to your list of referrals. These changes were released on 29th April 2026 in version 3.419💡 The lightbulb icon indicates the feature was based on customer feedback ⚙️ The gear icon indicates a configurable change.All new features and fixes will automatically appear in your system, unless they are marked as a configurable change. To have a configurable change applied to your system please speak to your Customer Success representative or email customersuccess@oleeo.com. You can also raise a Change Request case in the portal.

NEW SCREEN APPLICATIONS UIWe are thrilled to announce the launch of our New Screen Applications User Interface!We’ve listened to your feedback and built a tool specifically designed to empower your recruiters. Say goodbye to unnecessary clicks, multiple page loads, and endless tab-switching. Everything your team needs to locate, access, and screen applications is now available in one super-easy-to-navigate interface.Check out this quick video overview of the new feature in action:NEW SCREEN APPLICATIONS UI WHY YOU’LL LOVE IT HOW DOES IT WORK? CONSIDERATIONS  NEXT STEPS COSTS ADDITIONAL INFORMATION WHY YOU’LL LOVE ITThis new feature is built to revolutionize how you screen and evaluate applications within your Oleeo ATS. Here is what you can expect:Supercharged Efficiency: Screen more applications in less time. By minimising manual effort and streamlining daily tasks, recruiters can reduce their administrative burden and focus on what matters most: candidate engagement. A Superior User Experience: Enjoy a seamless, intuitive interface designed for maximum comfort and speed. We've consolidated all essential information into one centralised location so you can navigate with fewer clicks and zero tab-switching. Measurable Cost Savings: Optimise your recruiters' time and drastically reduce the manual processes that slow down your pipeline, ultimately helping to lower your cost-per-hire. Built to Scale: Whether it is a standard week or a peak hiring period, this modern, adaptable tool makes managing high volumes of applications a breeze. HOW DOES IT WORK?Getting to the new interface is simple. Just click the New Screen Applications button directly from your Vacancy Overview Screen (don't worry, no existing parts of the system are affected!).Once inside, you'll find a beautifully optimized, clutter-free view that provides exactly what you need for this stage of the process. The workspace is divided into three customizable, dedicated columns:Candidate Navigation (Red): Easily jump between applicants. Application Form & CV/Resume Review (Blue): Review candidate credentials clearly. Feedback Form Update & Submission (Green): Log your evaluations instantly.New Screening UIThe best part? You can screen applications, fill out feedback forms, and progress or reject candidates using standard process flow buttons—all without ever having to reload the page or change screens! CONSIDERATIONS Prerequisite Check: To take advantage of the new Screen Applications UI, you must already have the New Vacancy Management Interface added to your system and pushed to live. NEXT STEPSSpeak to your Customer Success or Commercial Manager for any additional information. COSTSGood news on costs: This feature is part of our standard product offering, meaning the standard version comes at no extra cost to you!Please speak to your Commercial Manager for further information.   ADDITIONAL INFORMATION  

 NEW Improved feedback when creating config saved searchWe’ve added visual feedback when creating a config saved search so that it’s clearer that it’s been created successfully. From this release, you’ll see a pop-up message and the page will instantly update with the name that you’ve just given the new search. Allow users to edit global saved searches 💡⚙️In this update, we’ve tweaked our permissions so that some additional users will be able to edit the properties of global saved searches.Users will need access to the relevant action group to see the change. If your users would like this access, raise a case to change permissions. Electronic signatures included in print booksOleeo Recruit has an option to add automatically-generated electronic signatures to offer letters and other documents. With this release, the signatures will be shown when the letter is added to a print book. This makes the print book a more complete summary of the application details. New datapaths to reference job postings 💡We’ve also introduced new datapaths to help you to reference specific job postings. For example, you’ll be able to link to separate postings on your internal and external job boards.The new datapath is opportunity.postings.plm:<plm_id>:status:<status_id>.get_apply_url. You can find more details on how to use it in the Datapath Reference Guide. Accessibility improvementsIn this release, we’ve made a number of accessibility improvements.We’ve improved the modal that appears when adding participants to a vacancy so that the text and controls are more accessible at higher levels of zoom.All text and UI components are accessible up to 200% zoom. This screenshot shows 150%. We’ve also changed the heading logic on the application summary tab so that it’s clearer to screen reader users. FIXES Fix issue with editing interviewsWe’ve fixed an issue that occurred when editing interview slots. In some cases, users were shown options that indicated they could add multiple slots when this wasn’t the case. Now users will not see those options. Clearer messaging when uploading files that are too largeWe’ve also ensured that you always get an appropriate warning message if you try to upload a file that’s too large.  These changes were released on 15th April 2026 in version 3.418💡 The lightbulb icon indicates the feature was based on customer feedback ⚙️ The gear icon indicates a configurable change.All new features and fixes will automatically appear in your system, unless they are marked as a configurable change. To have a configurable change applied to your system please speak to your Customer Success representative or email customersuccess@oleeo.com. You can also raise a Change Request case in the portal.

THE AI ASSISTANTWe are thrilled to officially announce the rollout of our brand-new AI Assistant feature! Over the past few weeks, we’ve been running an early-access testing phase with several key partners, including Police Scotland, Wales Police, Nottinghamshire County Council and BCH.The verdict? It's transforming the way our users work.And even better, the standard feature is offered at no extra cost to you!THE AI ASSISTANT CUSTOMER FEEDBACK CONSIDERATIONS  NEXT STEPS COSTS ADDITIONAL INFORMATION CUSTOMER FEEDBACKHere is a sneak peek at what the community is saying so far:A Massive Time Saver: Users are finding what they need faster than ever. The team at BCH shared that the AI Assistant has significantly cut down the time spent searching for self-configuration steps, with the process getting quicker every single time they use it.Replacing the Manuals: The ultimate compliment came from the team at Police Scotland, who told us: "We don't even use the guides anymore for self-config, we just use the AI Assistant!" * Visual & Intuitive: Learning new tasks is easier when you can see exactly what to do. Testers are loving the inclusion of screenshots to help visually guide them through answers. Additionally, Wales Police highlighted just how useful the Assistant's "pop-out" interface is for seamless multitasking.Tailored to Your Needs: We’re actively using early feedback to make the Assistant even better. Testers let us know they prefer quicker, punchier answers - so we are already fine-tuning the AI to deliver highly concise, straight-to-the-point guidance.Rapidly Expanding: The value is so clear that forces are already expanding their testing. Wales Police has successfully integrated HR profiles into the mix, and Police Scotland considers the feature such a "no-brainer" for regular use that they are rolling it out to even more user types over the coming weeks.For more information here is our Customer Introductory Video: CONSIDERATIONS This feature will be added at no extra cost to your organisation.However, you may want to add your own process related content to the feature. This will make it super easy for your recruiters to not just learn how Oleeo works, but to understand how your organisation would like them to use it.Speak to your Customer Success or Commercial Manager to get the AI Assistant added to your system or to get more information on how to add your own content to the AI Assistant and what costs may be associated.Please Note: Your organisation will need to agree to our General AI Terms, so if you are interested in this feature, it may be a good idea to raise this at the earliest convenience with the relevant department in your organisation, to speed up the sign-off. NEXT STEPSSpeak to your Customer Success or Commercial Manager for any additional information. COSTSThis feature is part of the standard product offering. ADDITIONAL INFORMATION    

   NEW Accessibility improvementsWe’ve improved a range of user interface components to make sure they can be accessed through keyboard navigation. These include:Adding icons to a table layout. Interview slots that are a small length of time. Dropdowns in editing reportsAdding icons to a table layout Accessible short interview slots Dropdowns in editing reportsWe’ve also improved the two way communications inbox widget so that all elements have accessible names. FIXES Fix interview availability request email notificationsAs part of our interview functionality, you can request availability from interviewers to ensure that the slots are filled. You can choose whether you would like to send an email to the interviewers. We’ve fixed an issue where interviewers receive this email, even if the email wasn’t requested. Inconsistent ordering for job board search results detailsSometimes when searching on job boards, the fields presented to candidates appear in a different order for each result. We’ve fixed this so that they display more consistently. Fix searching by ID in application list widgetWe’ve fixed an issue with the searching on the vacancy dashboard widget showing the list of applications. You’ll now be able to search by ID. Fix issue with adding dynamic auto scores when editing a form sectionWe’ve also fixed an issue that prevented you from adding a dynamic auto score to a form item when editing a form section. Ability to access referrals from candidate summary screenWhen viewing a candidate’s referrals on the candidate summary screen, you can now click through into the details of the referral. This gives the same convenience that you’d get from viewing the list of referrals on the application summary screen. These changes were released on 1st April 2026 in version 3.417💡 The lightbulb icon indicates the feature was based on customer feedback ⚙️ The gear icon indicates a configurable change.All new features and fixes will automatically appear in your system, unless they are marked as a configurable change. To have a configurable change applied to your system please speak to your Customer Success representative or email customersuccess@oleeo.com. You can also raise a Change Request case in the portal.

WHAT IS THE FILE LIBRARY?Get ready to stop digging through scattered desktop folders and shared drives. The File Library is arriving soon to be your ultimate, centralised hub for storing all your essential assets. From stunning email graphics and CRM logos to critical documents and Smart Excel Reports, you can now build it once and deploy it everywhere.WHAT IS THE FILE LIBRARY? WHY YOU ARE GOING TO LOVE IT! PRO-TIPS TO PREPARE FOR LAUNCH NEXT STEPS WHY YOU ARE GOING TO LOVE IT! Total Brand Consistency: Ensure your entire team is always using the latest, approved high-res logos and letter headers. Lightning-Fast Outreach: Speed up your workflow with one-click attachments. Keep your brochures and PDFs locked, loaded, and ready to send. Generate shareable links: Create quick, access controlled links to share from the File Library. Built-in Compliance: "Set and forget." Attachments added to email templates are fixed for recruiter sends, guaranteeing your team stays compliant and perfectly on-brand every time. Advanced Data Power: Host your custom, macro-enabled Excel templates (.xlsm) directly in the library to turn raw data into sophisticated reports at the touch of a button.  PRO-TIPS TO PREPARE FOR LAUNCHLook Sharp: The File Library doesn't resize images, so prep your graphics now! Pre-size your images before uploading to ensure pixel-perfect, lightning-fast loading across every device. Check Your Permissions: To upload macro-enabled workbooks, you’ll need to ensure your system allows dangerous macros via the allow_dangerous_macros_in_file_library configuration. Optimize Bulk Sends: If you generate massive bulk letters, keep your graphic file sizes lean to prevent system timeouts. NEXT STEPSThe File Library is rolling out as part of our product offering soon (usage is subject to a fair use policy).Because certain features - like Excel Templates and Email Attachments - may require system enablement, please reach out to your Customer Success or Commercial Manager today for pricing details, feature activation, and any additional information!

   NEW Simpler UI for job board configurationWe’ve changed the user interface for job board configuration. More fields are now be hidden unless the user needs to see them. This means less cognitive load and a clearer screen. Improved page title for Talent Engagement pagesFor application centre pages created through the Talent Engagement functionality, the page title defined in Oleeo Recruit is now shown to candidates in browser tabs. Datapaths for form creators usable in table layoutsWe’ve allowed the datapath for the creator of a form to be used in table layouts. This makes it easier to report on which user created specific forms.This datapath is application.form_sessions.form:XXXX.creator.full_name where XXXX is the ID of the form. Clearer error signals when adding statuses to status groupsWe’ve made an improvement to the adding of statuses to status groups. If a tab is missing mandatory fields when trying to submit, the tab will be highlighted so it’s clear where the error is. Updates to login and security UI 💡We’ve made a couple of changes to our user interface to make certain security and login features clearer.For users on an SSO (single-sign on) system, they will no longer see a password reset interface, since their credentials aren’t managed in Oleeo Recruit. For candidates using two factor authentication (2FA), they will no longer see the options to login, reset password or create account on the page where they input their one time code.Accessibility improvementsWe’ve made it easier for screen reader users to understand when links in the navbar are not clickable.  These changes were released on 18th March 2026 in version 3.416💡 The lightbulb icon indicates the feature was based on customer feedback ⚙️ The gear icon indicates a configurable change.All new features and fixes will automatically appear in your system, unless they are marked as a configurable change. To have a configurable change applied to your system please speak to your Customer Success representative or email customersuccess@oleeo.com. You can also raise a Change Request case in the portal.

We are proud to announce our expanded integration with TrustID, enabling Oleeo Recruit customers to perform digital Right to Work checks for the Republic of Ireland. This new functionality removes manual friction from your onboarding process while ensuring your organisation remains fully compliant with Irish legislation. Employing someone without a valid permit in Ireland is a serious criminal offence. By moving to a digital-first approach, you can protect your business with a robust audit trail and provide a modern, mobile-friendly experience that significantly reduces your time-to-hire. How it worksThe integration uses TrustID’s technology and teams to verify documents and liveness directly within your recruitment workflow: Trigger the check:  From the application centre, the candidate clicks the link to access the checks on the TrustID platform. Candidate upload: The candidate accesses the check via their smartphone, uploading images of required documents and a biometric selfie. Expert analysis: TrustID technology instantly analyses document authenticity and performs a liveness check to ensure a match. Automatic reporting: A comprehensive validation report is automatically returned to the candidate record in Oleeo Recruit, ensuring you have a reliable statutory defence.  Key benefits Reduced administrative burden: Eliminate the need to view physical identity documents in person, freeing your team for higher-value tasks. Faster onboarding: Candidates can complete checks remotely from home, removing barriers and speeding up the start date. Trust the experts: Reduce the risk of non-compliance by allowing experts to uncover counterfeit or suspicious documents. Supplier consolidation: Customers operating across both the UK and Ireland can now use one provider and share TrustID credits across both regions.  Ready to streamline your Irish hiring?This feature is available now. To learn more, please see the feature sheet.Please speak to your Customer Success Manager or Commercial Manager to find out more.

   NEW Clearer UI on the select profile pageRecently, we introduced a new page seen when your current user profile doesn’t have the access to view certain content, but you have another profile that does. This page allows you to choose one of your suitable profiles and continue on to the content. In this release, we’ve updated the text on this page to make it clearer why you are seeing the page and what you need to do. Visibility of item usageFor self configuration users, we’ve launched an improvement that’ll make it much easier to understand how items are used in the system. When viewing form items, there’s now a new tab that gives the items usage. The tab lists the forms and form sections where the item appears. Improved interview historyWe’ve made improvements to our interview functionality so that the history will show more of the changes made to interview slots and properties. This gives a clearer view of how the interview has changed. Trigger auto scores on bulk form submission 💡We’ve also improved your options with submitting bulk forms. In this release, we’ve add the ability to trigger an auto score when running a bulk form submission. This opens the ability to set flags or update timestamps based on the submission. List of emails to show whether enabled for 2 Way CommunicationFollowing the launch of 2 Way Communication, we’ve added a new field to the list of email templates. This shows whether the email has been enabled for 2 way communication. This provides an at-a-glance view of whether a candidate can reply to an email. Accessibility improvementsWe’ve made several changes to ensure the accessibility of our platform to all users.In the application summary, you can view two forms side by side or a CV/resume and a form. The dividing line between the two panels is now keyboard accessible so that users navigating by keyboard can adjust how wide each panel is. We’ve updated the colours used in our dashboard charts to ensure the contrast meets accessibility guidelines.We’ve also changed how vacancy multi-forms are classified programmatically so the functionality is clearer to those using screen readers and navigating via keyboard. These changes were released on 5th March 2026 in version 3.415💡 The lightbulb icon indicates the feature was based on customer feedback ⚙️ The gear icon indicates a configurable change.All new features and fixes will automatically appear in your system, unless they are marked as a configurable change. To have a configurable change applied to your system please speak to your Customer Success representative or email customersuccess@oleeo.com. You can also raise a Change Request case in the portal.

   NEW Allow Auto Scores on opportunity live and close datesIn this release, we’ve added the ability to configure Auto Scores for the opportunity live and close dates. This allows these dates to be automatically set based on your process.For example, you may want to automatically set the live date when the opportunity is posted then set a closing date a certain number of weeks afterwards. Ability to add custom referrer information to the candidate screen 💡We’ve also introduced the ability to configure which information appears on the Referrals tab for candidates. Accessibility improvementsWe’ve improved the behaviour of the search criteria modal when navigating by keyboard. In this release, when the user closes the modal, they will be returned back to the point that opened the modal.  These changes were released on 18th February 2026 in version 3.414💡 The lightbulb icon indicates the feature was based on customer feedback ⚙️ The gear icon indicates a configurable change.All new features and fixes will automatically appear in your system, unless they are marked as a configurable change. To have a configurable change applied to your system please speak to your Customer Success representative or email customersuccess@oleeo.com. You can also raise a Change Request case in the portal.

   NEW Insert template Decision Tree syntaxThe Decision Tree syntax is used in configuration across Oleeo Recruit, including Decision Actions, Autoscores, and Visibility Rules in process flow rules.We’ve added a button to the Expression Editor that will allow you to insert a template Decision Tree. This is context appropriate so will include relevant prompts depending on what you’re creating.This saves having to remember the specific syntax and makes creating customised journeys quicker.  Accessibility improvementsWe’ve made several changes to ensure Oleeo remains useable by all our customers.We have changed the default keyboard focus indicator. The extra bold keyboard focus indicator (shown below) remains a system configuration option. When creating or editing a report, we’ve improved the labelled for screen readers so that it’ll be clearer which of the interaction options (like edit, delete) belong to which criteria when multiple of the same criteria are used. We’ve also improved the labelled for warning messages for screen reader users. This will ensure they have the same information as presented visually through the icon. Finally, we’ve improved the experience for screen reader and keyboard navigation users by ensuring that, when there are multiple layers of modals with paged content, the top layer is the one that users can page through. These changes were released on 4th February 2026 in version 3.413💡 The lightbulb icon indicates the feature was based on customer feedback.⚙️ The gear icon indicates a configurable change.All new features and fixes will automatically appear in your system, unless they are marked as a configurable change. To have a configurable change applied to your system please speak to your Customer Success representative or email customersuccess@oleeo.com. You can also raise a Change Request case in the portal.

WHAT IS THE AI ASSISTANT?Tired of searching through guides to find the answers you need? We’re about to revolutionise the way you get support.Introducing the AI Assistant.We are bringing the power of advanced AI directly into your system's left-hand menu. It’s like having our top product expert sitting right next to you, ready to answer your questions instantly, around the clock. WHAT IS THE AI ASSISTANT? WHY YOU’LL LOVE IT! CONSIDERATIONS  NEXT STEPS COSTS ADDITIONAL INFORMATION  WHY YOU’LL LOVE IT!Stop Searching, Start Asking: Forget the jargon. Ask complex questions in plain English and get clear, conversational summaries immediately. Smart Suggestions: The AI knows exactly which page you’re on and pre-suggests relevant questions to speed things up. Stay Focused: Need to follow multi-step instructions? Pop the advice window out onto your main page so you can follow along easily.Best of all? This powerful upgrade is being added to your standard product offering at no extra cost.Smarter searching is just around the corner. Watch this space for the release date! CONSIDERATIONS This feature will be added at no extra cost to your organisation. Your organisation will need to agree to our General AI Terms, so if you are interested in this feature, it may be a good idea to raise this at the earliest convenience with the relevant department in your organisation, to speed up the sign-off. You may want to add your own process related content to the feature. This will make it super easy for your recruiters to not just learn how Oleeo works, but to understand how your organisation would like them to use it (there will be extra costs for customer generated content). NEXT STEPSWe are actively looking for partners to get early access to the feature via our Early Adopter program. If you would like access to this feature before anyone else please contact mark.rudge@oleeo.com to arrange a demo and kick off call! COSTSThis feature is part of the standard product offering.This feature is free of charge. ADDITIONAL INFORMATION  

WHAT IS AI CANDIDATE SCREENING?Imagine slashing your screening time without losing the human touch.We are thrilled to announce that AI Candidate Screening is coming soon to Oleeo. This isn't just about simple automation; it’s about giving your recruiters superpowers. 💪WHAT IS AI CANDIDATE SCREENING? BENEFITS OF AI CANDIDATE SCREENING? THE LEGAL BIT CONSIDERATIONS NEXT STEPS ADDITIONAL INFORMATIONAI Candidate Screening takes advantage of our new clean, clear Screening UI. It will enable your screeners to find the best candidates much more quickly with the AI insights. BENEFITS OF AI CANDIDATE SCREENING?Why get excited? Instant Analysis: The AI scans applications against your specific "hard skills," instantly surfacing the best matches. Evidence, Not Guesses: We don’t just give you a "yes/no." The tool highlights the exact quotes from the application that back up its suggestion. You Stay in Control: True to our Human-Centred AI mission, the AI is the navigator, but you are the pilot. It proposes matches; you review, verify, and make the final call. Get ready to stop searching and start hiring. Watch this space for release dates and configuration details! THE LEGAL BITTo adopt this feature, your organisation must agree to our General AI Terms which can be found here. CONSIDERATIONSAs mentioned, your organisation will need to agree to our General AI Terms, so if you are interested in this feature, it may be a good idea to raise this now with the relevant department in your organisation, to speed up the sign-off once the tool is released. NEXT STEPSSpeak to your Customer Success or Commercial Manager to request your Early Adopter access to this great new tool. ADDITIONAL INFORMATION 

   NEW Accessibility improvementsWe’ve made a number of accessibility improvements in our latest release.We’ve improved the contrast of the vertical separator used when comparing two application forms, or an application form and CV. We’ve changed some of hidden labelling of the homepage dashboards so that they can be more easily read by screen-reader users.On a vacancy’s Candidate Forms tab, we’ve also enabled users navigating via keyboard to scroll through the content.  FIXES Missing totals on Statistics Reports in some cases 💡We’ve also fixed an issue with Statistics Reports where the numbers in the total row were missing when showing certain percentage subtotals. Now, the totals will display for all options. These changes were released on 21st January 2026 in version 3.412💡 The lightbulb icon indicates the features was based on customer feedback ⚙️The gear icon indicates a configurable change.All new features and fixes will automatically appear in your system, unless they are marked as a configurable change. To have a configurable change applied to your system please speak to your Customer Success representative or email customersuccess@oleeo.com. You can also raise a Change Request case in the portal.

   NEW Process-driven archiving of vacanciesArchiving old vacancies is a great way to de-clutter your system, keeping you focussed on only the data that matters. In this release, we’ve made archiving vacancies much easier as you can now automatically archive as part of your vacancy process flow.Use the Auto trigger type to archive a vacancy when it reaches a particular status. Alternatively, use the Scheduled trigger type to archive after a certain amount of time has passed. For example, having vacancies become archived six months after they were closed. 2 Way Communication: clearer read/unread statusesWe’ve made updates to how the read or unread status of an email is shown in the recruiter inbox.We’ve automatically applied a change to show the read and unread statuses as a tick (✔️) and cross (❌), respectively. This will replace the current 1 and 0 display.We’ve also introduced the ability to configure this to display as the words “Read” and “Unread”. Whichever you go with, it’ll be clearer to users which emails have and haven’t been marked as read. ODVS: Clearer candidate messaging when deleting videosWe’ve updated the default messaging shown to candidates when they attempt to delete one of the video responses as part of On-Demand Video Screening.The new messaging makes it clear that if they delete their final video recording, they won’t be able to submit or continue with their application. Show finish time for asynchronous tasksFor tasks that can be run in the background (e.g. creating print books), you can now see the end time on the “Async Tasks” page. This provides a better understanding of how long tasks can take so that you can more efficiently plan and schedule them. This is especially useful if running large tasks in batches. Accessibility improvementsFor date fields on both candidate and recruiter side, we’ll be offering a new option to display the field labels so they are persistently visible. This will be configurable per field.We’ll make an update so that when new search criteria is added, the focus will be placed more logically for users navigating via keyboard.  FIXES Fixed an issue where CV wouldn’t show alongside application form 💡In this release, we’ve fixed a particular case where the CV wouldn’t show alongside the application form when using the “View CV alongside” button.Fixed an issue where visibility rules wouldn’t save for form sections 💡We’ve also fixed an issue where visibility rules wouldn’t save when editing a form section These changes were released on 8th January 2026 in version 3.411💡 The lightbulb icon indicates the features was based on customer feedback ⚙️The gear icon indicates a configurable change.All new features and fixes will automatically appear in your system, unless they are marked as a configurable change. To have a configurable change applied to your system please speak to your Customer Success representative or email customersuccess@oleeo.com. You can also raise a Change Request case in the portal.

We are proud to announce the launch of Bulk CV/Resume Upload for Oleeo Recruit, a powerful new tool designed to automate candidate creation and strip away manual data entry. Managing high volumes applications can be a significant bottleneck for busy recruitment teams. Bulk CV Upload solves this by allowing you to transform multiple documents into active applications instantly, ensuring your talent pipeline moves at the speed of your business. How it worksAdding multiple candidates to a specific vacancy or Talent Bank is now a simple, three-step process: From your chosen vacancy or Talent Bank screen, click the Add Candidate button and select the Bulk Upload tab. Drag and drop your CV files directly into the window or select them manually from your computer. Click Upload CVs. Oleeo Recruit will automatically parse the documents, extract the names and email addresses, and create the applications for you. Once the process is complete, you will receive a clear summary showing successful uploads, any duplicates detected, or failed files, ensuring your data remains clean and accurate.Key benefits Significant Time Savings: Remove the need for manual data entry by uploading and parsing multiple CVs simultaneously. Improved Data Accuracy: Our intelligent parsing tool automatically extracts candidate names and email addresses directly from their CVs. Reduced Admin Burden: Free up your recruitment team to focus on high-value tasks like interviewing and selection. Seamless Talent Pooling: Quickly move candidates from external sources into your Oleeo Recruit Talent Banks to build a robust pipeline for future roles. Find out moreThis feature is available now and is free of charge for all Oleeo Recruit users. To learn more, please see the feature sheet.If you’re ready to enable Bulk CV Upload for your team, contact your Customer Success Manager.

   NEW Improved clarity for editing layoutsWe’ve made some simple changes to what happens when you edit a Table Layout which make it clearer what’s happening.When editing a layout, we’ve changed the wording of the “Save as new layout” button to make it more obvious that you’re being taken to the Save Options menu where you have more choices about how you save the layout.The Save Options menu has also been changed for public layouts, removing the options which aren’t possible for public layouts. We’ve also made the checkboxes easier to click. Improved clarity for moving process rulesRe-ordering process rules is an important step for making sure that they trigger in the correct order. In this release, we’ve made it clearer that rules can be moved and make it easier to do so.When you hover over a process rule, you’ll see a new option to “Move”. You can click and drag this to order the process rules in the status. Accessibility improvementsWe’ve made a couple of changes to improve usability for those interacting with Oleeo Recruit using screen readers. These are also centered around Table Layouts.When adding icons to a Table Layout, the options for showing just the icon or the icon with the value are now programmatically grouped so that screen reader users can understand their relative connection.When editing the list of fields in a Table Layout, the “Hidden” and “Delete” options are individually labelled for screen reader users so that they can correctly interpret their purpose.  FIXES Correctly translating dates in the candidate portalIn some circumstances, when a date is shown in the candidate portal, the language used for the dates wasn’t the same as the rest of the page. In this release, we’ve fixed this so that the language is always consistent and users can view the whole page in their chosen language.  These changes were released on 10th December 2025 in version 3.410💡 The lightbulb icon indicates the features was based on customer feedback ⚙️The gear icon indicates a configurable change.All new features and fixes will automatically appear in your system, unless they are marked as a configurable change. To have a configurable change applied to your system please speak to your Customer Success representative or email customersuccess@oleeo.com. You can also raise a Change Request case in the portal.

UPCOMING END OF LIFE FOR OLEEO ENGATI POWERED CANDIDATE SUPPORT CHATBOTDate: December 15, 2025This notice is to inform you about the upcoming End of Life (EOL) for Oleeo's Engati powered Candidate Support Chatbot. This decision aligns with our strategic commitment to delivering an intuitive AI powered Chatbot via OleeoQ Candidate Support Chatbot, enabling us to focus development efforts on enhanced value, performance, exceptional candidate experiences.UPCOMING END OF LIFE FOR OLEEO ENGATI POWERED CANDIDATE SUPPORT CHATBOT KEY DATES FOR ENGATI POWERED CANDIDATE SUPPORT CHATBOT: WHY THIS CHANGE? RECOMMENDED ALTERNATIVE & MIGRATION PATH? WHAT YOU NEED TO DO KEY DATES FOR ENGATI POWERED CANDIDATE SUPPORT CHATBOT:End of Sale (EOS): December 15, 2025After this date, the Engati Chatbot provision will no longer be offered for sale to new Oleeo customers.End of Life (EOL): January 31, 2026After this date, no further development or enhancements will occur for the Engati Chatbot provision.End of Support (EOSu): February 28, 2026As of this date, Oleeo will no longer provide technical support, bug fixes (including security patches), or updates for the Engati Chatbot provision. Continued use after this date will be at your organisation's own risk. WHY THIS CHANGE?This transition allows us to leverage our latest innovation OleeoQ Candidate Support Chatbot to drive greater efficiency, deliver exceptional candidate experiences, and enable us to build advanced self-service Candidate support. Moving forward, OleeoQ Candidate Support Chatbot will offer superior candidate self service support, improved candidate experiences via the latest AI innovations.  RECOMMENDED ALTERNATIVE & MIGRATION PATH?The recommended successor is OleeoQ Candidate Support Chatbot. This feature is designed to streamline the hiring process by providing candidates with instant technical support to resolve problems and drive high application completion rates.We are committed to supporting you through this transition. Comprehensive documentation outlining the migration process and access to our support team for guidance will be made available. WHAT YOU NEED TO DOPlease plan your transition to OleeoQ Candidate Support Chatbot to ensure continuity of your Candidate support Chatbot provision.Should you have any questions or require assistance with this transition, please contact your dedicated Customer Success Manager or the Oleeo Support team.Thank you for your understanding and continued partnership.Sincerely,The Oleeo Team

WHAT IS OUR NEW AI ASSISTANT?Introducing our new AI Assistant. This isn't just a search bar; it is an intelligent companion powered by advanced Large Language Model (LLM) technology.The AI Assistant reads our comprehensive Recruiter Guide and delivers a concise, easy-to-read summary instantly. It’s like having our best expert sitting right next to you, ready to answer your system questions 24/7.WHAT IS OUR NEW AI ASSISTANT? BENEFITS OF OUR NEW AI ASSISTANT? THE LEGAL BIT CONSIDERATIONS NEXT STEPS ADDITIONAL INFORMATIONThe AI Assistant will be accessible directly from the left hand menu in your system.Once selected, the tool will open and will answer any question you have about system functionality concisely.Advice is given quickly and clearly in an easy to read format. BENEFITS OF OUR NEW AI ASSISTANT?Why get excited?Instant Answers: Ask natural questions, get immediate answers. No More Jargon: The AI digests complex info and gives you clear, conversational summaries. Efficiency: Get the info you need and get back to placing top talent. Trust: The data comes directly from our verified guides.Smarter searching is just around the corner. THE LEGAL BITTo adopt this feature, your organisation must agree to our General AI Terms which can be found here. CONSIDERATIONSThis feature will be added at no extra cost to your organisation.However, you may want to add your own process related content to the feature. This will make it super easy for your recruiters to not just learn how Oleeo works, but to understand how your organisation would like them to use it.Speak to your Customer Success or Commercial Manager to get more information on how to add your own content to the AI Assistant and what costs may be associated.Also as mentioned, your organisation will need to agree to our General AI Terms, so if you are interested in this feature, it may be a good idea to raise this now with the relevant department in your organisation, to speed up the sign-off once the tool is released. NEXT STEPSSpeak to your Customer Success or Commercial Manager to request your Early Adopter access to this great new tool. ADDITIONAL INFORMATION 

WHAT IS OUR NEW OLEEOQ CANDIDATE SUPPORT CHATBOT?One of the biggest leaks in the recruitment funnel is technical friction. When a candidate gets stuck on a login screen or confused by an application form, they don’t email support - they often just leave.We are fixing that.We are replacing our legacy support tool with a next-generation OleeoQ Candidate Support Chatbot AI. This isn't just a chatbot; it is a conversion tool designed to drive high application completion rates.WHAT IS OUR NEW OLEEOQ CANDIDATE SUPPORT CHATBOT? BENEFITS OF OUR NEW OLEEOQ CANDIDATE SUPPORT CHATBOT? THE LEGAL BIT CONSIDERATIONS NEXT STEPS ADDITIONAL INFORMATION The OleeoQ Candidate Support Chatbot will effortlessly assist candidates with any application issues. BENEFITS OF OUR NEW OLEEOQ CANDIDATE SUPPORT CHATBOT?In a competitive talent market, the candidate experience (CX) starts the moment they click "Apply."We are excited to announce a major infrastructure upgrade to our ATS. We are transitioning from our legacy chatbot to a powerful LLM-driven Assistant to support your candidates through the login, application, and review process.The "White-Glove" Advantage: Zero Waiting Time: Candidates get instant answers to technical questions, removing the frustration that leads to bad Glassdoor reviews. Boost Application Completion: By providing instant, 24/7 technical troubleshooting (from password resets to form guidance), we ensure candidates stay in the funnel. Deflect Support Tickets: The AI handles high-volume, repetitive Tier-1 queries. This frees your HR and IT teams to focus on complex issues, not "how do I upload my CV?" Context-Aware Support: Unlike old keyword-based chatbots, this LLM understands intent, helping candidates navigate complex application forms with ease. Uncompromised Security: We know your legal team cares about AI safety. This tool is built on Voiceflow, a platform that is ISO27001 certified and fully GDPR compliant. You get the speed of AI with the security of an enterprise solution.Streamline your hiring. Secure your data. Capture more talent. Upgrade your candidate journey today. THE LEGAL BITTo adopt this feature, your organisation must agree to our General AI Terms which can be found here. CONSIDERATIONSThis feature will be added at no extra cost to your organisation.Though as mentioned, your organisation will need to agree to our General AI Terms, so if you are interested in this feature, it may be a good idea to raise this now with the relevant department in your organisation, to speed up the sign-off once the tool is released.Once enabled, the free-of-charge version of the chatbot is available from your Help Centre and is trained to answer generic technical support questions.Please speak to your Customer Success or Commercial Manager if you would like to discuss extending the chatbot to all Oleeo candidate-facing pages (including your career site) and training it on your organisation's specific needs (e.g., recruitment process, culture, and bespoke FAQs). NEXT STEPSSpeak to your Customer Success or Commercial Manager to request your Early Adopter access to this great new tool. ADDITIONAL INFORMATION 

   NEW Further improved control of process flow rulesIn release 3.405, we made improvements for advanced configurers to have more control when a process rule’s action fails. We’ve enhanced this so that that dropdown will be more appropriate to the context. If it doesn’t make sense for the action type to fail, you now won’t see this option when creating or editing process rules.In some cases, there’ll only be the option to stop. This is where we believe allowing actions to continue would be detrimental. Ability to make campaign hiring targets read only 💡⚙️For customers that take advantage of our campaigns feature, we have an improvement to the user permissions of hiring targets. You can now have users that have permission to view, but not edit, hiring targets. This will ensure that this data is accessible and editable by the right people. Accessibility improvementsWe’ve also made a change to our search criteria box so that its accessible label is placed more appropriately. These changes were released on 26th November 2025 in version 3.409💡 The lightbulb icon indicates the features was based on customer feedback ⚙️The gear icon indicates a configurable change.All new features and fixes will automatically appear in your system, unless they are marked as a configurable change. To have a configurable change applied to your system please speak to your Customer Success representative or email customersuccess@oleeo.com. You can also raise a Change Request case in the portal.

 NEW Improved granularity of vacancy create permissions ⚙️With this release, you now have more specific control over user permissions to create vacancies, events and Talent Banks. You can now determine whether users profiles have the ability to create these from scratch, from a template or from an existing one - or any combination of these options!Your existing permissions won’t have changed in this release but it allows future customisation. Accessibility improvementsWe’ve made a number of enhancements to ensure that the platform is accessible for screen reader users and gives users the confidence and clarity to interact.We’ve improved labelling when choosing a file to upload to email correspondence so that it’s clear what this button does. We’ve also created a stronger link between translation buttons used in vacancy creation and their respective fields, which makes it clearer to users what the button will affect. FIXES Prevent autopopulation of visibility rules when editing a processWe’ve corrected a process flow issue where visibility rules from process rule that you’ve just edited would carry over into a newly-created rule, which could inadvertently apply incorrect logic if not manually checked.  These changes were released on 17th November 2025 in version 3.408💡 The lightbulb icon indicates the features was based on customer feedback ⚙️The gear icon indicates a configurable change.All new features and fixes will automatically appear in your system, unless they are marked as a configurable change. To have a configurable change applied to your system please speak to your Customer Success representative or email customersuccess@oleeo.com. You can also raise a Change Request case in the portal.

2 WAY COMMUNICATIONSTired of email tag with candidates? We have the solution.We hear you. Juggling candidate emails, tracking responses, and managing inbound questions across multiple platforms is a major headache.That's why we’re thrilled to announce our new 2-Way Communications Tool, built specifically to make recruiters’ lives easier!2 WAY COMMUNICATIONS WHAT DOES 2 WAY COMMUNICATION DO FOR YOU? COMMUNICATE WITH CANDIDATES DIRECTLY FROM THEIR PROFILE NEW INBOX TO EASILY MANAGE YOUR CANDIDATE 2 WAY COMMUNICATIONS NEXT STEPS  WHAT DOES 2 WAY COMMUNICATION DO FOR YOU?Direct Communication, Simplified: Quickly send personalised emails to candidates without leaving your workflow.Zero-Loss Inbox: Instantly see every candidate who has emailed in with a question, ensuring no crucial question (or a hot prospect!) ever slips through the cracks.Less time managing email, more time connecting with top talent. COMMUNICATE WITH CANDIDATES DIRECTLY FROM THEIR PROFILEYou can now send emails directly to candidates from the communications widget in the Application Summary page. Choose which templates are to be shown in the template list and also which emails the candidates can reply to for complete control of available source material.As per standard emails you can cc or bcc to other email addresses if you wish: Choose an email template and make edits to further personalise your content  NEW INBOX TO EASILY MANAGE YOUR CANDIDATE 2 WAY COMMUNICATIONSThe new dashboard Inbox widget ensures you can easily track which candidates have sent communications to the system, which ones have been read and which ones still need to be actioned, sorted by date: Your Inbox allows simple, effective tracking of 2 way communications NEXT STEPSIf you are interested in 2 Way Communications please discuss this with your Customer Success Manager or Commercial Manager, who will be happy to arrange a full demo of it’s capabilities.