Product Updates

   NEW Process-driven archiving of vacanciesArchiving old vacancies is a great way to de-clutter your system, keeping you focussed on only the data that matters. In this release, we’ve made archiving vacancies much easier as you can now automatically archive as part of your vacancy process flow.Use the Auto trigger type to archive a vacancy when it reaches a particular status. Alternatively, use the Scheduled trigger type to archive after a certain amount of time has passed. For example, having vacancies become archived six months after they were closed. 2 Way Communication: clearer read/unread statusesWe’ve made updates to how the read or unread status of an email is shown in the recruiter inbox.We’ve automatically applied a change to show the read and unread statuses as a tick (✔️) and cross (❌), respectively. This will replace the current 1 and 0 display.We’ve also introduced the ability to configure this to display as the words “Read” and “Unread”. Whichever you go with, it’ll be clearer to users which emails have and haven’t been marked as read. ODVS: Clearer candidate messaging when deleting videosWe’ve updated the default messaging shown to candidates when they attempt to delete one of the video responses as part of On-Demand Video Screening.The new messaging makes it clear that if they delete their final video recording, they won’t be able to submit or continue with their application. Show finish time for asynchronous tasksFor tasks that can be run in the background (e.g. creating print books), you can now see the end time on the “Async Tasks” page. This provides a better understanding of how long tasks can take so that you can more efficiently plan and schedule them. This is especially useful if running large tasks in batches. Accessibility improvementsFor date fields on both candidate and recruiter side, we’ll be offering a new option to display the field labels so they are persistently visible. This will be configurable per field.We’ll make an update so that when new search criteria is added, the focus will be placed more logically for users navigating via keyboard.  FIXES Fixed an issue where CV wouldn’t show alongside application form 💡In this release, we’ve fixed a particular case where the CV wouldn’t show alongside the application form when using the “View CV alongside” button.Fixed an issue where visibility rules wouldn’t save for form sections 💡We’ve also fixed an issue where visibility rules wouldn’t save when editing a form section These changes were released on 8th January 2026 in version 3.411💡 The lightbulb icon indicates the features was based on customer feedback ⚙️The gear icon indicates a configurable change.All new features and fixes will automatically appear in your system, unless they are marked as a configurable change. To have a configurable change applied to your system please speak to your Customer Success representative or email customersuccess@oleeo.com. You can also raise a Change Request case in the portal.

We are proud to announce the launch of Bulk CV/Resume Upload for Oleeo Recruit, a powerful new tool designed to automate candidate creation and strip away manual data entry. Managing high volumes applications can be a significant bottleneck for busy recruitment teams. Bulk CV Upload solves this by allowing you to transform multiple documents into active applications instantly, ensuring your talent pipeline moves at the speed of your business. How it worksAdding multiple candidates to a specific vacancy or Talent Bank is now a simple, three-step process: From your chosen vacancy or Talent Bank screen, click the Add Candidate button and select the Bulk Upload tab. Drag and drop your CV files directly into the window or select them manually from your computer. Click Upload CVs. Oleeo Recruit will automatically parse the documents, extract the names and email addresses, and create the applications for you. Once the process is complete, you will receive a clear summary showing successful uploads, any duplicates detected, or failed files, ensuring your data remains clean and accurate.Key benefits Significant Time Savings: Remove the need for manual data entry by uploading and parsing multiple CVs simultaneously. Improved Data Accuracy: Our intelligent parsing tool automatically extracts candidate names and email addresses directly from their CVs. Reduced Admin Burden: Free up your recruitment team to focus on high-value tasks like interviewing and selection. Seamless Talent Pooling: Quickly move candidates from external sources into your Oleeo Recruit Talent Banks to build a robust pipeline for future roles. Find out moreThis feature is available now and is free of charge for all Oleeo Recruit users. To learn more, please see the feature sheet.If you’re ready to enable Bulk CV Upload for your team, contact your Customer Success Manager.

   NEW Improved clarity for editing layoutsWe’ve made some simple changes to what happens when you edit a Table Layout which make it clearer what’s happening.When editing a layout, we’ve changed the wording of the “Save as new layout” button to make it more obvious that you’re being taken to the Save Options menu where you have more choices about how you save the layout.The Save Options menu has also been changed for public layouts, removing the options which aren’t possible for public layouts. We’ve also made the checkboxes easier to click. Improved clarity for moving process rulesRe-ordering process rules is an important step for making sure that they trigger in the correct order. In this release, we’ve made it clearer that rules can be moved and make it easier to do so.When you hover over a process rule, you’ll see a new option to “Move”. You can click and drag this to order the process rules in the status. Accessibility improvementsWe’ve made a couple of changes to improve usability for those interacting with Oleeo Recruit using screen readers. These are also centered around Table Layouts.When adding icons to a Table Layout, the options for showing just the icon or the icon with the value are now programmatically grouped so that screen reader users can understand their relative connection.When editing the list of fields in a Table Layout, the “Hidden” and “Delete” options are individually labelled for screen reader users so that they can correctly interpret their purpose.  FIXES Correctly translating dates in the candidate portalIn some circumstances, when a date is shown in the candidate portal, the language used for the dates wasn’t the same as the rest of the page. In this release, we’ve fixed this so that the language is always consistent and users can view the whole page in their chosen language.  These changes were released on 10th December 2025 in version 3.410💡 The lightbulb icon indicates the features was based on customer feedback ⚙️The gear icon indicates a configurable change.All new features and fixes will automatically appear in your system, unless they are marked as a configurable change. To have a configurable change applied to your system please speak to your Customer Success representative or email customersuccess@oleeo.com. You can also raise a Change Request case in the portal.

UPCOMING END OF LIFE FOR OLEEO ENGATI POWERED CANDIDATE SUPPORT CHATBOTDate: December 15, 2025This notice is to inform you about the upcoming End of Life (EOL) for Oleeo's Engati powered Candidate Support Chatbot. This decision aligns with our strategic commitment to delivering an intuitive AI powered Chatbot via OleeoQ Candidate Support Chatbot, enabling us to focus development efforts on enhanced value, performance, exceptional candidate experiences.UPCOMING END OF LIFE FOR OLEEO ENGATI POWERED CANDIDATE SUPPORT CHATBOT KEY DATES FOR ENGATI POWERED CANDIDATE SUPPORT CHATBOT: WHY THIS CHANGE? RECOMMENDED ALTERNATIVE & MIGRATION PATH? WHAT YOU NEED TO DO KEY DATES FOR ENGATI POWERED CANDIDATE SUPPORT CHATBOT:End of Sale (EOS): December 15, 2025After this date, the Engati Chatbot provision will no longer be offered for sale to new Oleeo customers.End of Life (EOL): January 31, 2026After this date, no further development or enhancements will occur for the Engati Chatbot provision.End of Support (EOSu): February 28, 2026As of this date, Oleeo will no longer provide technical support, bug fixes (including security patches), or updates for the Engati Chatbot provision. Continued use after this date will be at your organisation's own risk. WHY THIS CHANGE?This transition allows us to leverage our latest innovation OleeoQ Candidate Support Chatbot to drive greater efficiency, deliver exceptional candidate experiences, and enable us to build advanced self-service Candidate support. Moving forward, OleeoQ Candidate Support Chatbot will offer superior candidate self service support, improved candidate experiences via the latest AI innovations.  RECOMMENDED ALTERNATIVE & MIGRATION PATH?The recommended successor is OleeoQ Candidate Support Chatbot. This feature is designed to streamline the hiring process by providing candidates with instant technical support to resolve problems and drive high application completion rates.We are committed to supporting you through this transition. Comprehensive documentation outlining the migration process and access to our support team for guidance will be made available. WHAT YOU NEED TO DOPlease plan your transition to OleeoQ Candidate Support Chatbot to ensure continuity of your Candidate support Chatbot provision.Should you have any questions or require assistance with this transition, please contact your dedicated Customer Success Manager or the Oleeo Support team.Thank you for your understanding and continued partnership.Sincerely,The Oleeo Team

WHAT IS OUR NEW AI ASSISTANT?Introducing our new AI Assistant. This isn't just a search bar; it is an intelligent companion powered by advanced Large Language Model (LLM) technology.The AI Assistant reads our comprehensive Recruiter Guide and delivers a concise, easy-to-read summary instantly. It’s like having our best expert sitting right next to you, ready to answer your system questions 24/7.WHAT IS OUR NEW AI ASSISTANT? BENEFITS OF OUR NEW AI ASSISTANT? THE LEGAL BIT CONSIDERATIONS NEXT STEPS ADDITIONAL INFORMATION The AI Assistant will be accessible directly from the left hand menu in your system. Once selected, the tool will open and will answer any question you have about system functionality concisely. Advice is given quickly and clearly in an easy to read format. BENEFITS OF OUR NEW AI ASSISTANT?Why get excited?Instant Answers: Ask natural questions, get immediate answers. No More Jargon: The AI digests complex info and gives you clear, conversational summaries. Efficiency: Get the info you need and get back to placing top talent. Trust: The data comes directly from our verified guides.Smarter searching is just around the corner. THE LEGAL BITTo adopt this feature, your organisation must agree to our General AI Terms which can be found here. CONSIDERATIONSThis feature will be added at no extra cost to your organisation.However, you may want to add your own process related content to the feature. This will make it super easy for your recruiters to not just learn how Oleeo works, but to understand how your organisation would like them to use it.Speak to your Customer Success or Commercial Manager to get more information on how to add your own content to the AI Assistant and what costs may be associated.Also as mentioned, your organisation will need to agree to our General AI Terms, so if you are interested in this feature, it may be a good idea to raise this now with the relevant department in your organisation, to speed up the sign-off once the tool is released. NEXT STEPSSpeak to your Customer Success or Commercial Manager to request your Early Adopter access to this great new tool. ADDITIONAL INFORMATION 

WHAT IS OUR NEW OLEEOQ CANDIDATE SUPPORT CHATBOT?One of the biggest leaks in the recruitment funnel is technical friction. When a candidate gets stuck on a login screen or confused by an application form, they don’t email support - they often just leave.We are fixing that.We are replacing our legacy support tool with a next-generation OleeoQ Candidate Support Chatbot AI. This isn't just a chatbot; it is a conversion tool designed to drive high application completion rates.WHAT IS OUR NEW OLEEOQ CANDIDATE SUPPORT CHATBOT? BENEFITS OF OUR NEW OLEEOQ CANDIDATE SUPPORT CHATBOT? THE LEGAL BIT CONSIDERATIONS NEXT STEPS ADDITIONAL INFORMATION The OleeoQ Candidate Support Chatbot will effortlessly assist candidates with any application issues. BENEFITS OF OUR NEW OLEEOQ CANDIDATE SUPPORT CHATBOT?In a competitive talent market, the candidate experience (CX) starts the moment they click "Apply."We are excited to announce a major infrastructure upgrade to our ATS. We are transitioning from our legacy chatbot to a powerful LLM-driven Assistant to support your candidates through the login, application, and review process.The "White-Glove" Advantage: Zero Waiting Time: Candidates get instant answers to technical questions, removing the frustration that leads to bad Glassdoor reviews. Boost Application Completion: By providing instant, 24/7 technical troubleshooting (from password resets to form guidance), we ensure candidates stay in the funnel. Deflect Support Tickets: The AI handles high-volume, repetitive Tier-1 queries. This frees your HR and IT teams to focus on complex issues, not "how do I upload my CV?" Context-Aware Support: Unlike old keyword-based chatbots, this LLM understands intent, helping candidates navigate complex application forms with ease. Uncompromised Security: We know your legal team cares about AI safety. This tool is built on Voiceflow, a platform that is ISO27001 certified and fully GDPR compliant. You get the speed of AI with the security of an enterprise solution.Streamline your hiring. Secure your data. Capture more talent. Upgrade your candidate journey today. THE LEGAL BITTo adopt this feature, your organisation must agree to our General AI Terms which can be found here. CONSIDERATIONSThis feature will be added at no extra cost to your organisation.Though as mentioned, your organisation will need to agree to our General AI Terms, so if you are interested in this feature, it may be a good idea to raise this now with the relevant department in your organisation, to speed up the sign-off once the tool is released.Once enabled, the free-of-charge version of the chatbot is available from your Help Centre and is trained to answer generic technical support questions.Please speak to your Customer Success or Commercial Manager if you would like to discuss extending the chatbot to all Oleeo candidate-facing pages (including your career site) and training it on your organisation's specific needs (e.g., recruitment process, culture, and bespoke FAQs). NEXT STEPSSpeak to your Customer Success or Commercial Manager to request your Early Adopter access to this great new tool. ADDITIONAL INFORMATION 

   NEW Further improved control of process flow rulesIn release 3.405, we made improvements for advanced configurers to have more control when a process rule’s action fails. We’ve enhanced this so that that dropdown will be more appropriate to the context. If it doesn’t make sense for the action type to fail, you now won’t see this option when creating or editing process rules.In some cases, there’ll only be the option to stop. This is where we believe allowing actions to continue would be detrimental. Ability to make campaign hiring targets read only 💡⚙️For customers that take advantage of our campaigns feature, we have an improvement to the user permissions of hiring targets. You can now have users that have permission to view, but not edit, hiring targets. This will ensure that this data is accessible and editable by the right people. Accessibility improvementsWe’ve also made a change to our search criteria box so that its accessible label is placed more appropriately. These changes were released on 26th November 2025 in version 3.409💡 The lightbulb icon indicates the features was based on customer feedback ⚙️The gear icon indicates a configurable change.All new features and fixes will automatically appear in your system, unless they are marked as a configurable change. To have a configurable change applied to your system please speak to your Customer Success representative or email customersuccess@oleeo.com. You can also raise a Change Request case in the portal.

 NEW Improved granularity of vacancy create permissions ⚙️With this release, you now have more specific control over user permissions to create vacancies, events and Talent Banks. You can now determine whether users profiles have the ability to create these from scratch, from a template or from an existing one - or any combination of these options!Your existing permissions won’t have changed in this release but it allows future customisation. Accessibility improvementsWe’ve made a number of enhancements to ensure that the platform is accessible for screen reader users and gives users the confidence and clarity to interact.We’ve improved labelling when choosing a file to upload to email correspondence so that it’s clear what this button does. We’ve also created a stronger link between translation buttons used in vacancy creation and their respective fields, which makes it clearer to users what the button will affect. FIXES Prevent autopopulation of visibility rules when editing a processWe’ve corrected a process flow issue where visibility rules from process rule that you’ve just edited would carry over into a newly-created rule, which could inadvertently apply incorrect logic if not manually checked.  These changes were released on 17th November 2025 in version 3.408💡 The lightbulb icon indicates the features was based on customer feedback ⚙️The gear icon indicates a configurable change.All new features and fixes will automatically appear in your system, unless they are marked as a configurable change. To have a configurable change applied to your system please speak to your Customer Success representative or email customersuccess@oleeo.com. You can also raise a Change Request case in the portal.

2 WAY COMMUNICATIONSTired of email tag with candidates? We have the solution.We hear you. Juggling candidate emails, tracking responses, and managing inbound questions across multiple platforms is a major headache.That's why we’re thrilled to announce our new 2-Way Communications Tool, built specifically to make recruiters’ lives easier!2 WAY COMMUNICATIONS WHAT DOES 2 WAY COMMUNICATION DO FOR YOU? COMMUNICATE WITH CANDIDATES DIRECTLY FROM THEIR PROFILE NEW INBOX TO EASILY MANAGE YOUR CANDIDATE 2 WAY COMMUNICATIONS NEXT STEPS  WHAT DOES 2 WAY COMMUNICATION DO FOR YOU?Direct Communication, Simplified: Quickly send personalised emails to candidates without leaving your workflow.Zero-Loss Inbox: Instantly see every candidate who has emailed in with a question, ensuring no crucial question (or a hot prospect!) ever slips through the cracks.Less time managing email, more time connecting with top talent. COMMUNICATE WITH CANDIDATES DIRECTLY FROM THEIR PROFILEYou can now send emails directly to candidates from the communications widget in the Application Summary page. Choose which templates are to be shown in the template list and also which emails the candidates can reply to for complete control of available source material.As per standard emails you can cc or bcc to other email addresses if you wish: Choose an email template and make edits to further personalise your content  NEW INBOX TO EASILY MANAGE YOUR CANDIDATE 2 WAY COMMUNICATIONSThe new dashboard Inbox widget ensures you can easily track which candidates have sent communications to the system, which ones have been read and which ones still need to be actioned, sorted by date: Your Inbox allows simple, effective tracking of 2 way communications NEXT STEPSIf you are interested in 2 Way Communications please discuss this with your Customer Success Manager or Commercial Manager, who will be happy to arrange a full demo of it’s capabilities.

   NEW Ability to choose relevant profile when following a deep link 💡We’ve made improvements to the way that you’re linked into Oleeo Recruit from emails and other deep links. With this update, if you’re linked to content that your current user profile doesn’t have access to, you’ll be presented with a drop down of your other profiles to make the appropriate switch. If you don’t have a profile that can view the content, you’ll be shown a message making that clear. There’ll be no changes if you’re already using a profile that can access the content as you’ll be taken straight through. New datapath to choose tier of referees 💡We’ve also enhanced our referrals functionality. For customers that take advantage of the ability to have tiers of referees, you’ll now be able to use a datapath to find the highest tier referees. This unlocks the ability to create reports and dashboards more easily.The new addition uses tier in the datapath. An example for item 12345 would be application.user.referrals.tier:1.formdata.12345:1:1.value. Tier 1 would be the highest tier. If there are multiple referrers of the same tier, the datapath would show the referrer that submitted first.  These changes were released on 30th October 2025 in version 3.407💡 The lightbulb icon indicates the features was based on customer feedback ⚙️The gear icon indicates a configurable change.All new features and fixes will automatically appear in your system, unless they are marked as a configurable change. To have a configurable change applied to your system please speak to your Customer Success representative or email customersuccess@oleeo.com. You can also raise a Change Request case in the portal. 

A FRESH LOOK FOR YOUR CANDIDATE RELATIONSHIP MANAGEMENT (CRM) TOOLThis is due for release on Monday 3rd November 2025. If you are already a CRM user these improvements will be automatically added to your system on release.We've been hard at work behind the scenes, listening to your feedback and redesigning our CRM's landing page. We know how important it is to have a tool that's easy to use, so our goal with this update was to make everything more intuitive, organised, and focused on what you need most.A FRESH LOOK FOR YOUR CANDIDATE RELATIONSHIP MANAGEMENT (CRM) TOOL WHAT’S NEW IN OUR UPDATED CRM? A NEW DEFAULT VIEW IMPROVED SORTING & FILTERING TOGGLE BETWEEN VIEWS BULK ARCHIVING AUTOMATICALLY ADD CONTACTS TO CAMPAIGNS LIMITATIONS NEXT STEPS WHAT’S NEW IN OUR UPDATED CRM?Here’s what’s new: A new default view: Say hello to the new card Grid View. It's a visually-rich way to see your campaigns at a glance, showing you the most important info on each card. Improved sorting & filtering: Finding what you need is now faster than ever. You can sort campaigns by metrics like "Date Created" or "Name," and even use a date range picker to see campaigns from a specific time frame. Toggle between views: Prefer a more condensed look? No problem. We've added a toggle to switch from the new cards / Grid view to a List view that lets you see more campaigns on the screen. Bulk archiving: We heard you! It's now super easy to archive multiple campaigns at once. Just click the archive button and check off the campaigns you want to clean up. Automatically Add Contacts to Campaigns: Contacts can be automatically added to campaigns via a new process action in your workflow. We're confident these changes will make managing your campaigns easier than ever. We'll be adding more features, including a new tagging system, in future updates. A NEW DEFAULT VIEWThe new default view gives you a quick visual overview of your campaigns, dates, campaign descriptions and new campaign images & colours.Please also note the pagination in the bottom right hand corner of the page. This will improve page loading times and make it easier to locate the campaign you are looking for.The new card Grid view with pagination included.  IMPROVED SORTING & FILTERINGNow you have more ways to find exactly what you need. Easily sort by criteria like Date Created or Campaign Name. You can also use the date range picker to narrow your search to a specific time range.Great new options to sort and filter by TOGGLE BETWEEN VIEWSFor a more compact look, simply toggle to the List view by using the toggle button in the top right hand corner of the page.This condensed layout allows you to see more campaigns at a glance, with quick access to controls like Emails and Archive.The new List view with useful shortcuts to take you directly to the features you want.  BULK ARCHIVINGNeed to archive multiple campaigns at once? The new bulk archive function makes it simple. Just click the archive button, select the campaigns you want, and confirm your action.Select Bulk Archive Select all the campaigns you want to archive, then press Archive AUTOMATICALLY ADD CONTACTS TO CAMPAIGNSWe have also released a new feature that will allow the system to be configured so that contacts can be automatically added to campaigns via a new process action in your workflow based of any specified criteria. Saving you a lot of time and ensuring great candidates don’t get missed. LIMITATIONSPLEASE NOTE: Our CRM is not a core feature.If you do not currently have access to the CRM please discuss this with your Customer Success Manager or Commercial Manager, who will be happy to arrange a full demo of it’s many capabilities.  NEXT STEPSYour CRM will be updated automatically on Monday 3rd November 2025.

   NEW Updated role profile config reportFollowing on from our launch of the config report that provides information on role profiles, we’ve made some enhancements so that it shows even more detail.You’ll get a report split into tabs or sections (depending on format):Role Profiles. Contains the list of Role Profiles, with their corresponding Activity Profile, Application/Opportunity Filter, Access Pools, plus whether the Role Profile has the default and restrict participants checkboxes selected. Activity Profiles. Contains the list of Activity Profiles, with their corresponding category, and which Action Groups and URLs they have access to. Data Sensitivity. Contains the list of Activity Profiles and which Data Sensitivity categories they have access to. Access Pools. Contains the list of Access Pools and all related attributes. Application and Opportunity Filters. Contains the list of Config Saved Searches that make the Application Filters and Opportunity Filters, along with the search criteria from the Config Saved Search.This improved report contains all the information on your users’ configuration in one place. This can help with auditing, troubleshooting and planning additional changes.   FIXES Show helptext in vacancy create modalWe’ll fix an issue where the helptext for items wasn’t showing correctly for customers who have the vacancy create screen open as a modal. These changes were released on 16th October 2025 in version 3.406💡 The lightbulb icon indicates the features was based on customer feedback ⚙️The gear icon indicates a configurable change.All new features and fixes will automatically appear in your system, unless they are marked as a configurable change. To have a configurable change applied to your system please speak to your Customer Success representative or email customersuccess@oleeo.com. You can also raise a Change Request case in the portal.

   NEWClearer field order when adding vacancy participantsWhen adding a participant to a vacancy, you need to choose a user and a category. We’ve swapped the display order of the these fields to provide a more logical and user-friendly layout. With this change, you’ll choose a category then see a filtered list of users that match. Improved control of process flow rulesFor advanced self-configuration users, there’s now additional customisation for your process flows. You can now define what will happen if a rule’s action fails. You’d be able to see this in the application’s history.You can choose whether to stop processing any more rules (which is how it works by default now, and will continue to be the default option) or to continue processing the rest of the rules. Accessibility improvementsWe've also made accessibility improvements to various parts of the Oleeo Recruit platform, ensuring a smoother experience for screen reader and keyboard navigation users.Dropdowns within report tables are now fully keyboard-accessible, allowing users to navigate and interact with them using a keyboard.The Your Interviews widget on the homepage has improved heading markup, providing a clear and logical structure that's easy for screen readers to interpret and navigate. These changes were released on 1st October 2025 in version 3.405💡 The lightbulb icon indicates the features was based on customer feedback ⚙️The gear icon indicates a configurable change.All new features and fixes will automatically appear in your system, unless they are marked as a configurable change. To have a configurable change applied to your system please speak to your Customer Success representative or email customersuccess@oleeo.com. You can also raise a Change Request case in the portal.

   NEW New config report for role profilesWe’ve launched a new config report which will help config users to understand what access each role in the system has. This gives information on activity profile, access pools, application filters and opportunity filters.You can find the new report in Configuration > Config Push Options > Config ReportWhere to find the new config report An example report Email filetypes added to upload optionsOleeo Recruit has the ability to restrict the types of files that users can upload. We’ve added new options so that systems can be configured to allow email messages. This allows you to use this functionality to upload and attach relevant email files while maintaining overall system security. Accessibility improvementsWe’ve also made some improvements to ensure our platform is accessible for all our users. This includes:Where a candidate needs to add multiple instances of an item (e.g. adding employment history, referees), we’re adding additional information to help screen reader users understand which instance each field relates to. On the candidate-side job boards, improving the labelling of dropdowns so it’s clearer what they are for screen reader users. These changes were released on 17th September 2025 in version 3.404💡 The lightbulb icon indicates the features was based on customer feedback ⚙️The gear icon indicates a configurable change.All new features and fixes will automatically appear in your system, unless they are marked as a configurable change. To have a configurable change applied to your system please speak to your Customer Success representative or email customersuccess@oleeo.com. You can also raise a Change Request case in the portal.

 Are your candidates struggling to find the perfect role in a sea of confusing job titles? It's time to help them navigate their career path with ease. We're excited to announce that Candidate Navigator is now available in early production, empowering candidates to find jobs that truly match their potential and revolutionising your hiring process. WHY CANDIDATES WILL LOVE ITCandidate Navigator puts the power back in the hands of the job seeker. Instead of relying on traditional, often misleading job titles, this tool empowers candidates to find opportunities based on what they're truly good at - their skills. Unlock Your Potential: Candidates simply upload their CV and receive tailored job adverts that align with their existing skillset. This skills-focused approach helps them find roles they might have otherwise overlooked and builds confidence in their abilities. Effortless & Inclusive: There's no need to log in to start a search. Our intuitive platform lets candidates see upfront if they possess the right skills for a role, encouraging a more proactive and informed application. This simplifies the job search and ensures a fairer evaluation, supporting diversity and reducing bias in hiring.  A GAME-CHANGER FOR RECRUITMENTFor recruiters, Candidate Navigator delivers tangible benefits that streamline your workflow and improve hiring quality. Faster, More Efficient Matching: By prioritising skills, you'll receive applications from candidates who are genuinely well-suited to the job. This leads to a faster and more efficient matching process. Higher Quality Hires: Reduced screening time and better-matched candidates ultimately lead to higher quality hires and improved retention rates. You can confidently move forward with a candidate pool that is well-equipped to succeed.  READY TO ENHANCE THE CANDIDATE EXPERIENCE?Candidate Navigator is designed to make the job search smarter for everyone.Take the next step: Contact your Customer Success Manager to learn how Candidate Navigator can enhance the candidate experience and optimise your recruitment process. Join the Conversation: We invite you to join our AI Forum to share your thoughts and help shape the future of this tool.

WHAT IS VACANCYIQ?VacancyIQ is an AI-Powered vacancy content and job description generator that is trained on your past successful vacancies and configured by Oleeo. It uses technology like GPT-4o and Retrieval Augmented Generation (RAG) to ensure content is precise, contextually rich, and consistently on-brand.WHAT IS VACANCYIQ? WHAT DOES IT DO? KEY FEATURES AND BENEFITS? HOW DOES IT WORK? USE CASES  NEXT STEPS COSTS ADDITIONAL INFORMATION  WHAT DOES IT DO?VacancyIQ assists users in quickly creating engaging, de-biased vacancy content that is authentically "yours" and in your company's 'tone of voice.' It helps to draw in the next generation of talent by strategically highlighting benefits like flexible work arrangements and mental health support, ultimately improving content for your target audience and saving customers a significant amount of time. KEY FEATURES AND BENEFITS? Eliminates Unconscious Bias: Meticulously built to eliminate biases related to ethnicity, gender, and disability. Authentic Content: Trained on your organization’s past successful vacancies to learn your brand’s tone of voice and industry terminology. Attracts Gen Z Talent: Helps you strategically highlight benefits that appeal to the expectations of the next generation of talent. Ethical by Design: The technology is built to promote fairness and diversity from the ground up. Reduced Time-to-Hire: Accelerates the recruitment process by helping you attract the right candidates with compelling content. Cost Efficiency: By attracting better-matched candidates, VacancyIQ helps lower recruitment costs and provides a better return on your talent acquisition investment.  HOW DOES IT WORK? Initial Configuration & Data Ingestion: Oleeo integrates VacancyIQ with your system to securely ingest your past successful vacancies, which forms the foundation for the AI’s learning. AI Model Optimisation: The AI model (using technology like GPT-4o) is fine-tuned specifically on your company’s data to ensure every response aligns with your brand voice and preferred vocabulary. Contextual Accuracy: Using a process called Retrieval Augmented Generation (RAG), the tool ensures all generated content is grounded in your historical data, resulting in precise and contextually rich descriptions. Enjoy the Benefits: You can start generating compelling vacancy content in minutes!  USE CASES VacancyIQ is a tool purpose-built to empower recruiters and candidates, making the hiring journey smoother and more efficient for everyone. Its primary use case is generating compelling and on-brand vacancy content. NEXT STEPSTo learn more and book a demo, speak to your Customer Success or Commercial Manager who will be happy to help. COSTSPlease speak to your Commercial Manager for further information.   ADDITIONAL INFORMATION  

A FRESH LOOK FOR YOUR CANDIDATE RELATIONSHIP MANAGEMENT (CRM) TOOLWe've been hard at work behind the scenes, listening to your feedback and redesigning our CRM's landing page. We know how important it is to have a tool that's easy to use, so our goal with this update was to make everything more intuitive, organised, and focused on what you need most.A FRESH LOOK FOR YOUR CANDIDATE RELATIONSHIP MANAGEMENT (CRM) TOOL WHAT’S NEW IN OUR UPDATED CRM? A NEW DEFAULT VIEW IMPROVED SORTING & FILTERING TOGGLE BETWEEN VIEWS BULK ARCHIVING LIMITATIONS NEXT STEPS WHAT’S NEW IN OUR UPDATED CRM?Here’s what’s new: A new default view: Say hello to the new card Grid View. It's a visually-rich way to see your campaigns at a glance, showing you the most important info on each card. Improved sorting & filtering: Finding what you need is now faster than ever. You can sort campaigns by metrics like "Date Created" or "Name," and even use a date range picker to see campaigns from a specific time frame. Toggle between views: Prefer a more condensed look? No problem. We've added a toggle to switch from the new cards / Grid view to a List view that lets you see more campaigns on the screen. Bulk archiving: We heard you! It's now super easy to archive multiple campaigns at once. Just click the archive button and check off the campaigns you want to clean up. We're confident these changes will make managing your campaigns easier than ever. We'll be adding more features, including a new tagging system, in future updates. A NEW DEFAULT VIEWThe new default view gives you a quick visual overview of your campaigns, dates, campaign descriptions and new campaign images & colours.Please also note the pagination in the bottom right hand corner of the page. This will improve page loading times and make it easier to locate the campaign you are looking for.The new card Grid view with pagination included.  IMPROVED SORTING & FILTERINGNow you have more ways to find exactly what you need. Easily sort by criteria like Date Created or Campaign Name. You can also use the date range picker to narrow your search to a specific time range.Great new options to sort and filter by TOGGLE BETWEEN VIEWSFor a more compact look, simply toggle to the List view by using the toggle button in the top right hand corner of the page.This condensed layout allows you to see more campaigns at a glance, with quick access to controls like Emails and Archive.The new List view with useful shortcuts to take you directly to the features you want.  BULK ARCHIVINGNeed to archive multiple campaigns at once? The new bulk archive function makes it simple. Just click the archive button, select the campaigns you want, and confirm your action.Select Bulk Archive Select all the campaigns you want to archive, then press Archive LIMITATIONSPLEASE NOTE: Our CRM is not a core feature.If you do not currently have access to the CRM please discuss this with your Customer Success Manager or Commercial Manager, who will be happy to arrange a full demo of it’s many capabilities.  NEXT STEPSYour CRM will be updated automatically later this autumn/fall. Please look out for notifications in your Oleeo Community for more information.

UPCOMING END OF LIFE FOR OLEEO TABLEAU REPORTING PROVISIONDate: September 8, 2025This notice is to inform you about the upcoming End of Life (EOL) for Oleeo's Tableau reporting provision. This decision aligns with our strategic commitment to delivering a unified, in-platform reporting and analytics experience through Oleeo Report Hub, enabling us to focus development efforts on enhanced value, performance, and future AI-driven insights.UPCOMING END OF LIFE FOR OLEEO TABLEAU REPORTING PROVISION KEY DATES FOR TABLEAU REPORTING PROVISION: WHY THIS CHANGE? RECOMMENDED ALTERNATIVE & MIGRATION PATH? WHAT YOU NEED TO DO KEY DATES FOR TABLEAU REPORTING PROVISION:End of Sale (EOS): September 8, 2025After this date, the Tableau reporting provision will no longer be offered for sale to new Oleeo customers.End of Life (EOL): March 8, 2026After this date, no further development or enhancements will occur for the Tableau reporting provision.End of Support (EOSu): March 8, 2026As of this date, Oleeo will no longer provide technical support, bug fixes (including security patches), or updates for the Tableau reporting provision. Continued use after this date will be at your organisation's own risk. WHY THIS CHANGE?This transition allows us to consolidate our reporting infrastructure, driving greater efficiency, improving performance, and enabling us to build advanced self-service analytics directly within the Oleeo platform. Moving forward, Oleeo Report Hub will offer superior flexibility to drill down into in-the-moment dashboards, providing you with more powerful and integrated talent intelligence. RECOMMENDED ALTERNATIVE & MIGRATION PATH?The recommended successor is Oleeo Report Hub. This feature is designed to provide you with enhanced in-platform analytics, self-service reporting, and will support future agentic AI-driven drill-down capabilities.We are committed to supporting you through this transition. Comprehensive documentation outlining the migration process and access to our support team for guidance will be made available. WHAT YOU NEED TO DOPlease plan your transition to Oleeo Report Hub to ensure continuity of your reporting capabilities.Should you have any questions or require assistance with this transition, please contact your dedicated Customer Success Manager or the Oleeo Support team.Thank you for your understanding and continued partnership.Sincerely,The Oleeo Team 

   NEW Clean up the search criteria screenWe’ve cleaned up the screen used to add list-based search criteria to your application and opportunity searches. We’ve removed the Add and Remove buttons.Adding and removing search criteria remains simple. To add, click on the entry in available values. To remove, click on the cross on the entry in the selected values. If you’re using a keyboard, you can use the left and right arrows to move a criteria between the lists. Hiding the choice of application centre when moving/copying applications 💡⚙️Recently, we launched functionality to enable users to choose which application centre to use when moving or copying a vacancy. Based on feedback, we’ve created configuration to enable or disable this option. By default, this dropdown will remain displayed if your system has multiple application centres. Speak to your CSM or raise a Change Request if you’d like to change this. Default setting​​​ Optionally removedThese changes were released on 3rd September in version 3.403💡 The lightbulb icon indicates the features was based on customer feedback ⚙️The gear icon indicates a configurable change.All new features and fixes will automatically appear in your system, unless they are marked as a configurable change. To have a configurable change applied to your system please speak to your Customer Success representative or email customersuccess@oleeo.com. You can also raise a Change Request case in the portal.

WHAT IS OUR NEW END OF LIFE POLICY?We're writing to you today to announce a new End of Life (EOL) policy for our software products and features. This policy outlines a consistent and transparent process for managing the lifecycle of our offerings and provides you with clear timelines for when products or features will be retired.You can read the full, detailed policy document attached. We highly encourage you to review it, but for now, here is a summary of what you can expect.WHAT IS OUR NEW END OF LIFE POLICY? WHY ARE WE INTRODUCING THIS POLICY? KEY DEFINITIONS AND LIFECYCLE STAGES HOW WILL WE NOTIFY YOU? SUPPORT AND MIGRATION ASSISTANCE NEXT STEPS WHY ARE WE INTRODUCING THIS POLICY?At Oleeo, our commitment is to provide you with the most secure, stable, and valuable tools for your recruiting needs. To do that, we need to continually innovate and focus our resources on new technology and enhancements.Introducing a formal EOL policy allows us to:Innovate faster by concentrating our development efforts on new and improved features. Enhance security and stability by removing outdated components that could pose a risk. Improve performance by maintaining a clean and efficient codebase. Provide predictability for you, our customers, so you can plan for transitions and upgrades with clear, advance notice. KEY DEFINITIONS AND LIFECYCLE STAGESThis policy uses a few key terms to define the stages of a product or feature's life. Here’s a quick overview:End of Life (EOL): The date after which a feature will no longer be actively developed or enhanced. End of Sale (EOS): The date after which a feature is no longer offered for sale to new customers. End of Support (EOSu): The date after which Oleeo will no longer provide technical support, bug fixes, or security patches. After this date, the feature or code may be removed and will no longer be accessible.In between these stages, a feature may enter Maintenance Mode, where it's no longer getting new features but will still receive critical bug fixes and security patches. HOW WILL WE NOTIFY YOU?When a product or feature is reaching its EOL, we will provide you with advance notice through multiple channels, including:Email notifications to designated customer contacts. In-app notifications within the Oleeo platform. Announcements on the Oleeo Community and in our release notes. Direct communication from your Customer Success Manager or Commercial Director.The amount of notice you receive will depend on the type of offering, but we are committed to providing you with ample time to prepare. For example, for major products like Oleeo Recruit or Engage, we will provide a 12-18 month notice period before the EOL date. For smaller features, integrations, or APIs, the notice period will be shorter.All EOL notifications will include:The name of the affected product or feature. The scheduled EOL, EOS, and EOSu dates. The reason for the change. Information on any Successor Product/Feature (the recommended replacement). Clear guidance on the recommended Migration Path to the new tool. SUPPORT AND MIGRATION ASSISTANCEWe are committed to helping you with any transitions. We will provide resources to assist you in migrating to successor products or features, including:Detailed documentation and step-by-step migration guides. Access to our support team for guidance and assistance. Options for professional services for more complex migrations (which may be subject to additional costs). NEXT STEPSThis policy is now in effect. We encourage all customers to review the full policy document. We will keep you informed of any future product or feature retirements via the communication channels listed above.If you have any questions about this policy, please reach out to your Customer Success Manager or contact the Oleeo Support team.Thank you for your continued partnership.

   NEW Better visibility of homepage profilesDefault homepages make it simple to give different user profiles a more personalised experience. We’ve made a change to the Homepage Config page so that you can see which Profiles are assigned to which default homepage. This makes it easy to see at a glance which role is assigned to which homepage. It’s also easier to identify if any Profiles don’t have a homepage assigned. Ability to edit date format for reportsWe offer many different ways to format dates when creating reports. Previously, if you wanted to change the format of an axis, you would have to remove the axis and add it back. With this release, we’ll add the ability to change the date grouping through the Edit Axis option in the Edit menu. Accessibility improvementsWe’ve made several changes to improve accessibility in this release.The first changes will be on the candidate-side interview itinerary. We’ve made changes to the HTML structure of the page so that the layout is clearer to screen reader users. We’ve also made changes to make the expand/collapse functionality of the Add to calendar button clearer for screen reader users. We’ve also improved the accessible name for the options on the cookie banner so that they better reflect the visual text. When editing a Table Layout, we’ve made the editable titles more keyboard accessible and added high contrast hover and focus stylings. For systems where checkboxes have been enabled for Table Layouts, we’ll also add the ID to the accessible name of each toggle checkbox. This will help screen reader users to navigate. Finally, we’ve improved the contrast of some of the text in the Events module to ensure it’s easily readable. FIXES Duplicate checks to process archived data correctlySome users have had difficulty in dealing with duplicates because the original application has been archived. We’ve made a change so that duplicates will be handled correctly in this case. This allows you to retain the benefits of archiving and deal with your duplicates. Cleaner header when parallel process are completeFor customers using parallel processes, we’ve made a fix to improve how the user interface looks when a parallel process is complete. Now, the empty rows for finished parallel process buttons won’t show. This creates a much cleaner screen with no unneeded gaps. These changes were released on 20th August 2025 in version 3.402💡 The lightbulb icon indicates the features was based on customer feedback ⚙️The gear icon indicates a configurable change.All new features and fixes will automatically appear in your system, unless they are marked as a configurable change. To have a configurable change applied to your system please speak to your Customer Success representative or email customersuccess@oleeo.com. You can also raise a Change Request case in the portal.

   NEW Update to Role ProfilesWe’ve changed the description field to be optional for Role Profiles. Many customers don’t have additional information to add and so repeat the Role Profile name in this field, which makes it redundant. With this release, you won’t need to add a description if it’s not needed. When the user chooses a Role Profile with no description, they will only see the name. So, if there’s no need for descriptions, it makes a cleaner interface. Accessibility improvementsIn this release, we have another set of accessibility changes to ensure all users can interact with our platform.We’ve made changes to the buttons that appear at the top of Forms so that you can use the keyboard to navigate to any of these buttons.We’ve also made changes to the Interview Schedule screen so that when the Copy Day and Move Day buttons are focussed, the focus indicator is in line with our standard format for contrast.For users who have enabled buttons for adding search criteria and changing layouts, we’ve made a change to the labels used here. The label now says “Select Layout”, which provides a clearer link between the button and its purpose for screen reader users.On Table Layouts, when selecting the filtering options (Clear Filters and Show Column Filters), the focus now stays on this button. This prevents disorienting users who may be navigating via keyboard or using screen readers.FIXES Fixed missing error message when adding a new candidate 💡We’ll also fix a defect where users weren’t receiving an appropriate error message when they were entering invalid details to create a new candidate. Users will now see the error message so they understand what they need to amend. These changes were released on 6th August 2025 in version 3.401💡 The lightbulb icon indicates the features was based on customer feedback ⚙️The gear icon indicates a configurable change.All new features and fixes will automatically appear in your system, unless they are marked as a configurable change. To have a configurable change applied to your system please speak to your Customer Success representative or email customersuccess@oleeo.com. You can also raise a Change Request case in the portal.

 We're thrilled to announce a significant enhancement to our TrustID integration. You can now conduct digital DBS checks directly within the Oleeo platform.  We're making your onboarding process even more efficient with the launch of integrated digital Disclosure and Barring Service (DBS) checks through TrustID. This powerful new capability is designed to significantly reduce administrative overhead, remove the need for face-to-face document verification, and create a smoother experience for both your recruitment team and candidates, helping you secure top talent faster. How it worksExperience a more unified approach to your essential pre-employment checks:All DBS Check Levels Covered: Seamlessly initiate Basic, Standard, and Enhanced DBS checks directly from Oleeo Recruit. Unified Candidate Experience: For combined Right to Work (RTW) and DBS checks, candidates use a single, secure guestlink. They provide their information just once, simplifying their journey. One Platform, One Provider: Gone are the days of juggling multiple systems for your RTW and DBS checks. For your recruitment team, this means managing these crucial checks through one familiar platform and liaising with a single trusted provider, simplifying your workflow.Example of the TrustID DBS candidate journey Key benefitsThis new offering is a game-changer for any organisation regularly conducting DBS checks, for example those in sectors like healthcare, education, and central and local government. Here’s how it can help:Boost Efficiency: Drastically reduce the manual effort and administrative burden previously associated with separate RTW and DBS check processes, or traditional face-to-face DBS document verification. Unlock Remote Hiring: By removing the need to see candidates or their physical documents in person, you can hire talent from any location. This fully digital process is more efficient and perfectly supports remote and hybrid hiring strategies. Faster Onboarding: Accelerate your time-to-hire by streamlining a critical part of the pre-employment screening process. Improved Candidate Journey: Offer your candidates a modern, straightforward, and convenient way to provide their information, enhancing their perception of your organisation. Enhanced Compliance Management: Manage your checks more effectively within a single system, supporting your compliance and record-keeping. Reduced Errors: Minimise the risk of errors associated with manual data transfer between different systems. Ready to simplify your DBS checks?To explore how this integrated digital DBS check functionality can be tailored to your organisation's processes and to get started, please reach out to your dedicated Customer Success Manager.

WHAT IS OUR NEW SCREEN APPLICATIONS USER INTERFACE (UI)?Introducing our new Screen Applications UI, a revolutionary feature designed to empower your recruiters. We’ve listened to your feedback, creating a tool that lets you locate, access, and screen applications with unprecedented speed and ease. Say goodbye to unnecessary clicks and multiple page load times - everything your team needs is now in one super-easy-to-navigate interface.WHAT IS OUR NEW SCREEN APPLICATIONS USER INTERFACE (UI)? BENEFITS OF OUR NEW SCREEN APPLICATIONS UI? WHO ARE WE LOOKING FOR? LIMITATIONS NEXT STEPS  Our New Screen Application UI has all the information your recruiters need to screen and evaluate all their applications without leaving the page. Here you can see dedicated columns for candidate navigation (Red), Application form and CV/Resume Review (Blue) and Feedback form update and submission (Green).    BENEFITS OF OUR NEW SCREEN APPLICATIONS UI?This new feature aims to revolutionise how you screen and evaluate applications on your Oleeo ATS: Enhanced Efficiency & Productivity: Screen more applications in less time, maximizing recruiter output. Minimize manual effort with intuitive navigation and consolidated information. Boost recruiter productivity by streamlining their daily tasks. Reduce administrative burden so recruiters can focus on engagement. Superior User Experience: Enjoy a seamless, intuitive interface designed for optimal user comfort and speed. Navigate with fewer clicks and reduce eye strain. Access all essential information in one centralised location, eliminating tab-switching. Cost Savings: Lower your cost-per-hire by optimising recruiter time and reducing manual processes. Reduce operational expenses associated with inefficient screening. Scalability & Adaptability: Easily manage high volumes of applications during peak hiring periods. Future-proof your screening process with a modern, adaptable tool.  WHO ARE WE LOOKING FOR?We are looking for Early Adopters. We need users who are passionate about refining their hiring workflows, are comfortable navigating new software, and are keen to provide detailed, constructive feedback.Ready to Get Your Exclusive Early Adopter access?Space for this program is limited to ensure we can work closely with all participants. If you're interested in gaining early access to the new Screen Applications UI, please contact your Customer Success Manager. We'll be reviewing applications and reaching out to selected participants soon. LIMITATIONSPLEASE NOTE: You must already have the new Vacancy UI added to your system and pushed to live to take advantage of the new Screen Applications UI and therefore be an Early Adopter as well. NEXT STEPSSpeak to your Customer Success or Commercial Manager to request your Early Adopter access to this great new tool.PLEASE NOTE: You must already have the new Vacancy UI added to your system and pushed to live to take advantage of the new Screen Applications UI and therefore be an Early Adopter as well.

   NEW Improvements to Expression EditorWe've made several changes to Expression Editor that will make your life easier if you're a self-configuration user. The Expressions Editor is useful way to create Expressions and Visibility Rules by making it more efficient to search for the items and values that you need. We’ve added this tool to the process editor so that it's quicker to add Trigger or Visibility Rules to process flows.When adding Visibility Rules to labels and items on Forms, we've added the ability to search in the Expression Editor so that you can more easily find the correct item.The human readable expressions are very handy for making an Expression clearer. We’ve added these so that they are visible when editing AutoScores, Adding Status Group Sets to Data Dictionary on creationIn this release, you’re now able to add a Status Group Set to the Data Dictionary when you create it, which saves time and minimises the risk you might forget. Clearer error messaging when editing a userWhen you’re editing a user and a mandatory field is missing, you’re presented with an error message. This message will be clearer, giving a specific indication of which field needs to be addressed. Adding ability to recache FormsWe’ll be adding a new button to the Form Editor which will allow you to recache a Form. This is useful where changes that you’ve made to the labels on a Form don’t appear to update. This button will force a refresh of all the labels. This will be available in the configuration environment and will affect forms in that environment.To use it, simply select the Form that you’d like to recache from the Form Editor table, then click the Recache Form button in the top right. Accessibility improvementsWe’ll be making a range of changes to make out platform more accessible, including:Improving colour contrast to meet WCAG guidelines. Making the logo on the login screen readable for screen readers. Improving labelling when sending correspondence from the applications screen, which makes it clearer for users with screen readers. Fixing the tab ordering for users navigating with keyboards when editing Table Layouts. Improving the logical structure of the information at the top of the application summary page so that it can be better processed by screen readers. Improving alerts and system messages so that information provided by icons can be better processed by screen readers. These changes were released on 23rd July 2025 in version 3.400💡 The lightbulb icon indicates the features was based on customer feedback ⚙️The gear icon indicates a configurable change.All new features and fixes will automatically appear in your system, unless they are marked as a configurable change. To have a configurable change applied to your system please speak to your Customer Success representative or email customersuccess@oleeo.com. You can also raise a Change Request case in the portal.