Product Updates

   NEW Better visibility of homepage profilesDefault homepages make it simple to give different user profiles a more personalised experience. We’ve made a change to the Homepage Config page so that you can see which Profiles are assigned to which default homepage. This makes it easy to see at a glance which role is assigned to which homepage. It’s also easier to identify if any Profiles don’t have a homepage assigned. Ability to edit date format for reportsWe offer many different ways to format dates when creating reports. Previously, if you wanted to change the format of an axis, you would have to remove the axis and add it back. With this release, we’ll add the ability to change the date grouping through the Edit Axis option in the Edit menu. Accessibility improvementsWe’ve made several changes to improve accessibility in this release.The first changes will be on the candidate-side interview itinerary. We’ve made changes to the HTML structure of the page so that the layout is clearer to screen reader users. We’ve also made changes to make the expand/collapse functionality of the Add to calendar button clearer for screen reader users. We’ve also improved the accessible name for the options on the cookie banner so that they better reflect the visual text. When editing a Table Layout, we’ve made the editable titles more keyboard accessible and added high contrast hover and focus stylings. For systems where checkboxes have been enabled for Table Layouts, we’ll also add the ID to the accessible name of each toggle checkbox. This will help screen reader users to navigate. Finally, we’ve improved the contrast of some of the text in the Events module to ensure it’s easily readable. FIXES Duplicate checks to process archived data correctlySome users have had difficulty in dealing with duplicates because the original application has been archived. We’ve made a change so that duplicates will be handled correctly in this case. This allows you to retain the benefits of archiving and deal with your duplicates. Cleaner header when parallel process are completeFor customers using parallel processes, we’ve made a fix to improve how the user interface looks when a parallel process is complete. Now, the empty rows for finished parallel process buttons won’t show. This creates a much cleaner screen with no unneeded gaps. These changes were released on 20th August 2025 in version 3.402💡 The lightbulb icon indicates the features was based on customer feedback ⚙️The gear icon indicates a configurable change.All new features and fixes will automatically appear in your system, unless they are marked as a configurable change. To have a configurable change applied to your system please speak to your Customer Success representative or email customersuccess@oleeo.com. You can also raise a Change Request case in the portal.

   NEW Update to Role ProfilesWe’ve changed the description field to be optional for Role Profiles. Many customers don’t have additional information to add and so repeat the Role Profile name in this field, which makes it redundant. With this release, you won’t need to add a description if it’s not needed. When the user chooses a Role Profile with no description, they will only see the name. So, if there’s no need for descriptions, it makes a cleaner interface. Accessibility improvementsIn this release, we have another set of accessibility changes to ensure all users can interact with our platform.We’ve made changes to the buttons that appear at the top of Forms so that you can use the keyboard to navigate to any of these buttons.We’ve also made changes to the Interview Schedule screen so that when the Copy Day and Move Day buttons are focussed, the focus indicator is in line with our standard format for contrast.For users who have enabled buttons for adding search criteria and changing layouts, we’ve made a change to the labels used here. The label now says “Select Layout”, which provides a clearer link between the button and its purpose for screen reader users.On Table Layouts, when selecting the filtering options (Clear Filters and Show Column Filters), the focus now stays on this button. This prevents disorienting users who may be navigating via keyboard or using screen readers.FIXES Fixed missing error message when adding a new candidate 💡We’ll also fix a defect where users weren’t receiving an appropriate error message when they were entering invalid details to create a new candidate. Users will now see the error message so they understand what they need to amend. These changes were released on 6th August 2025 in version 3.401💡 The lightbulb icon indicates the features was based on customer feedback ⚙️The gear icon indicates a configurable change.All new features and fixes will automatically appear in your system, unless they are marked as a configurable change. To have a configurable change applied to your system please speak to your Customer Success representative or email customersuccess@oleeo.com. You can also raise a Change Request case in the portal.

 We're thrilled to announce a significant enhancement to our TrustID integration. You can now conduct digital DBS checks directly within the Oleeo platform.  We're making your onboarding process even more efficient with the launch of integrated digital Disclosure and Barring Service (DBS) checks through TrustID. This powerful new capability is designed to significantly reduce administrative overhead, remove the need for face-to-face document verification, and create a smoother experience for both your recruitment team and candidates, helping you secure top talent faster. How it worksExperience a more unified approach to your essential pre-employment checks:All DBS Check Levels Covered: Seamlessly initiate Basic, Standard, and Enhanced DBS checks directly from Oleeo Recruit. Unified Candidate Experience: For combined Right to Work (RTW) and DBS checks, candidates use a single, secure guestlink. They provide their information just once, simplifying their journey. One Platform, One Provider: Gone are the days of juggling multiple systems for your RTW and DBS checks. For your recruitment team, this means managing these crucial checks through one familiar platform and liaising with a single trusted provider, simplifying your workflow.Example of the TrustID DBS candidate journey Key benefitsThis new offering is a game-changer for any organisation regularly conducting DBS checks, for example those in sectors like healthcare, education, and central and local government. Here’s how it can help:Boost Efficiency: Drastically reduce the manual effort and administrative burden previously associated with separate RTW and DBS check processes, or traditional face-to-face DBS document verification. Unlock Remote Hiring: By removing the need to see candidates or their physical documents in person, you can hire talent from any location. This fully digital process is more efficient and perfectly supports remote and hybrid hiring strategies. Faster Onboarding: Accelerate your time-to-hire by streamlining a critical part of the pre-employment screening process. Improved Candidate Journey: Offer your candidates a modern, straightforward, and convenient way to provide their information, enhancing their perception of your organisation. Enhanced Compliance Management: Manage your checks more effectively within a single system, supporting your compliance and record-keeping. Reduced Errors: Minimise the risk of errors associated with manual data transfer between different systems. Ready to simplify your DBS checks?To explore how this integrated digital DBS check functionality can be tailored to your organisation's processes and to get started, please reach out to your dedicated Customer Success Manager.

WHAT IS OUR NEW SCREEN APPLICATIONS USER INTERFACE (UI)?Introducing our new Screen Applications UI, a revolutionary feature designed to empower your recruiters. We’ve listened to your feedback, creating a tool that lets you locate, access, and screen applications with unprecedented speed and ease. Say goodbye to unnecessary clicks and multiple page load times - everything your team needs is now in one super-easy-to-navigate interface.WHAT IS OUR NEW SCREEN APPLICATIONS USER INTERFACE (UI)? BENEFITS OF OUR NEW SCREEN APPLICATIONS UI? WHO ARE WE LOOKING FOR? LIMITATIONS NEXT STEPS  Our New Screen Application UI has all the information your recruiters need to screen and evaluate all their applications without leaving the page. Here you can see dedicated columns for candidate navigation (Red), Application form and CV/Resume Review (Blue) and Feedback form update and submission (Green).    BENEFITS OF OUR NEW SCREEN APPLICATIONS UI?This new feature aims to revolutionise how you screen and evaluate applications on your Oleeo ATS: Enhanced Efficiency & Productivity: Screen more applications in less time, maximizing recruiter output. Minimize manual effort with intuitive navigation and consolidated information. Boost recruiter productivity by streamlining their daily tasks. Reduce administrative burden so recruiters can focus on engagement. Superior User Experience: Enjoy a seamless, intuitive interface designed for optimal user comfort and speed. Navigate with fewer clicks and reduce eye strain. Access all essential information in one centralised location, eliminating tab-switching. Cost Savings: Lower your cost-per-hire by optimising recruiter time and reducing manual processes. Reduce operational expenses associated with inefficient screening. Scalability & Adaptability: Easily manage high volumes of applications during peak hiring periods. Future-proof your screening process with a modern, adaptable tool.  WHO ARE WE LOOKING FOR?We are looking for Early Adopters. We need users who are passionate about refining their hiring workflows, are comfortable navigating new software, and are keen to provide detailed, constructive feedback.Ready to Get Your Exclusive Early Adopter access?Space for this program is limited to ensure we can work closely with all participants. If you're interested in gaining early access to the new Screen Applications UI, please contact your Customer Success Manager. We'll be reviewing applications and reaching out to selected participants soon. LIMITATIONSPLEASE NOTE: You must already have the new Vacancy UI added to your system and pushed to live to take advantage of the new Screen Applications UI and therefore be an Early Adopter as well. NEXT STEPSSpeak to your Customer Success or Commercial Manager to request your Early Adopter access to this great new tool.PLEASE NOTE: You must already have the new Vacancy UI added to your system and pushed to live to take advantage of the new Screen Applications UI and therefore be an Early Adopter as well.

   NEW Improvements to Expression EditorWe've made several changes to Expression Editor that will make your life easier if you're a self-configuration user. The Expressions Editor is useful way to create Expressions and Visibility Rules by making it more efficient to search for the items and values that you need. We’ve added this tool to the process editor so that it's quicker to add Trigger or Visibility Rules to process flows.When adding Visibility Rules to labels and items on Forms, we've added the ability to search in the Expression Editor so that you can more easily find the correct item.The human readable expressions are very handy for making an Expression clearer. We’ve added these so that they are visible when editing AutoScores, Adding Status Group Sets to Data Dictionary on creationIn this release, you’re now able to add a Status Group Set to the Data Dictionary when you create it, which saves time and minimises the risk you might forget. Clearer error messaging when editing a userWhen you’re editing a user and a mandatory field is missing, you’re presented with an error message. This message will be clearer, giving a specific indication of which field needs to be addressed. Adding ability to recache FormsWe’ll be adding a new button to the Form Editor which will allow you to recache a Form. This is useful where changes that you’ve made to the labels on a Form don’t appear to update. This button will force a refresh of all the labels. This will be available in the configuration environment and will affect forms in that environment.To use it, simply select the Form that you’d like to recache from the Form Editor table, then click the Recache Form button in the top right. Accessibility improvementsWe’ll be making a range of changes to make out platform more accessible, including:Improving colour contrast to meet WCAG guidelines. Making the logo on the login screen readable for screen readers. Improving labelling when sending correspondence from the applications screen, which makes it clearer for users with screen readers. Fixing the tab ordering for users navigating with keyboards when editing Table Layouts. Improving the logical structure of the information at the top of the application summary page so that it can be better processed by screen readers. Improving alerts and system messages so that information provided by icons can be better processed by screen readers. These changes were released on 23rd July 2025 in version 3.400💡 The lightbulb icon indicates the features was based on customer feedback ⚙️The gear icon indicates a configurable change.All new features and fixes will automatically appear in your system, unless they are marked as a configurable change. To have a configurable change applied to your system please speak to your Customer Success representative or email customersuccess@oleeo.com. You can also raise a Change Request case in the portal.

Exciting news! We're thrilled to announce that OleeoQ, our AI-driven candidate FAQ chatbot, is here!OleeoQ is designed to revolutionise the candidate experience by providing instant answers and personalised guidance to job seekers. Powered by natural language processing (NLP), OleeoQ can understand and respond to a wide range of candidate questions, 24/7.Key Features:It is trained on your FAQ database or website links and provides dynamic, accurate responses to 80% of FAQ’s Customer Branded AI Driven (GPT 4o) Easily embedded in Customer’s Careers or Recruitment websites OR Candidate side vX Dynamic data capture of chatbot ratings, candidate feedback, answered and unanswered questions ISO27001 certifiedHere are some of the key benefits of OleeoQ:Enhanced Candidate Experience: Provide a seamless and engaging experience for candidates, answering their questions instantly and guiding them through the application process. Improved Efficiency: Free up your recruiters' time by automating responses to common candidate questions. Increased Candidate Engagement: Engage and inform candidates in real-time 24/7, reducing drop-off rates and improving conversion. Data-Driven Insights: Gather valuable data on candidate questions and preferences to optimise your recruitment strategies. Reduce FAQ traffic: (email, phone, text) by 80% Reduce FAQ traffic: by a further 10% over time with continuous improvement fed by MI OleeoQ is be available as a standalone product or as an integrated solution within your existing Oleeo platform. Contact your CSM today to find out more. 

   NEW New ability to search text via “Does Not Contain” 💡We’ve launched a new way to search and filter applications, opportunities and more. You already have the ability to search where a field contains certain text using the “Contains” option. Now, you’ll be able to search where a field doesn’t contain certain text, so that you can exclude key words or phrases. Improved flow of fields in Expression EditorWe’ve made a user interface improvement to the Expression Editor which is used to create and change Expressions in many areas of configuration. We’ve re-ordered the insert options so they flow: Item, Operator, Value. This order makes more sense for how you’d naturally create an Expression so it’s be easier to use. FIXES Comments in child layouts now display in widgets 💡Previously, if you were using a child layout to display comments, this would work fine when viewed as a Table Layout, but if added to a dashboard as part of a widget, no comments would be displayed. We’ve fixed this so that comments in child layouts will still displayed when added to a dashboard. Date picker UI fixWe’ve made a fix to how the calendar date picker behaves when you scroll the screen. The calendar will now close if the window is scrolled. This prevents an issue where the calendar would detach from the field, which could be confusing.  These changes were released on 9th July 2025 in version 3.399💡 The lightbulb icon indicates the features was based on customer feedback ⚙️The gear icon indicates a configurable change.All new features and fixes will automatically appear in your system, unless they are marked as a configurable change. To have a configurable change applied to your system please speak to your Customer Success representative or email customersuccess@oleeo.com. You can also raise a Change Request case in the portal.

WHAT IS THE OLEEO INTERVIEW NOTES - FIRST LOOK OPPORTUNITY?Hey Oleeo Community,We're inviting a group of our most engaged users to be among the very first to experience a ground-breaking new feature: Oleeo Interview Notes! This is an exclusive opportunity to get hands-on with a solution that's still in active development.This isn't an early adopter program yet – it's even earlier!WHAT IS THE OLEEO INTERVIEW NOTES - FIRST LOOK OPPORTUNITY? WHAT IS OLEEO INTERVIEW NOTES? WHY JOIN THIS FIRST LOOK OPPORTUNITY? WHO ARE WE LOOKING FOR? NEXT STEPS WHAT IS OLEEO INTERVIEW NOTES?This new feature aims to revolutionise how you capture, share, and leverage interview feedback directly within the Oleeo platform. Imagine a solution that helps you:Effortlessly recall conversations from interviews with candidates, ensuring all key details and nuances are captured and readily available for post-interview discussions and decision-making. Support more natural flowing conversations between candidates and interviewers, allowing you to truly connect without the distraction of extensive manual note-taking. Speed Up Application Review by providing clear, concise, and easily searchable interview insights, enabling faster and more confident shortlisting.Beyond these key benefits, Oleeo Interview Notes is designed to help you:Promote fairer, more objective candidate assessments. Streamline collaboration and feedback loops within your hiring teams. Maintain clear, defensible records for compliance.Oleeo Interview Notes providing simple, easy to review notes from interview transcripts. We want First Lookers to give us your feedback, so we can ensure this is the tool you need. WHY JOIN THIS FIRST LOOK OPPORTUNITY?This program is designed for those who want to truly influence the tools they use. By participating, you'll gain:Exclusive Access: Get a first look at new features and functionalities before anyone else. See what's coming and how it's evolving in real-time. Shape the Future of Oleeo: This is your chance to collaborate directly with our product team. Work alongside us, share your insights, and help us build a solution that truly addresses your unique challenges in the hiring process. Direct Influence on Product Development: Your feedback, combined with insights from other customers and stakeholders, will directly impact the final product. This ensures Oleeo Interview Notes aligns perfectly with your needs and preferences, not just ours. Communicate Your Minimum Requirements: This is a crucial window to tell us what your absolute must-haves are for an interview note-taking solution.  WHO ARE WE LOOKING FOR?We need users who are passionate about refining their hiring workflows, are comfortable navigating early-stage software, and are keen to provide detailed, constructive feedback. If you're excited to contribute to product development and want to see your ideas come to life, this opportunity is for you!Ready to Get Your Exclusive First Look?Space for this unique program is limited to ensure we can work closely with all participants. If you're interested in being a foundational part of Oleeo Interview Notes, please contact your Customer Success Manager. We'll be reviewing applications and reaching out to selected participants soonWe can't wait to partner with you to build the best possible Oleeo Interview Notes. Your early insights are the key to its success! NEXT STEPSSpeak to your Customer Success or Commercial Manager for any additional information.

   NEW Candidate’s applications ordered by newest first 💡When a candidate is logged into the portal, they can click on their name to show a list of the applications they have made. Now, this list will show in chronological order with the newest at the top. This will make it easier for the candidate to find the most relevant applications. Don’t show “Minimum Percentage Threshold” when adding a Statistics Report axisWhen adding a new axis to a Statistics Report, we show a popup box to allow you to enter a minimum percentage threshold. While this is a useful feature, it’s not used so frequently that it needs to show each time an axis is added.We’ve changed it so that this is no longer shown when adding an axis. If you do want to set this value, you’ll be able to choose it after the axis is added. You can find it under “Edit Axis” in the Edit menu. Accessibility improvementsOn the Data Dictionary screen, we’ve improved the contrast between the text and background colours of selected groups. FIXESSupport for GA4 💡In this release, we’ve adding support for GA4. So, if you track stats through Google Analytics, you’ll now receive this data in your GA4 account. For more information on Google Tag Manager and Analytics, see our feature sheet. These changes were released on 25th June 2025 in version 3.398💡 The lightbulb icon indicates the features was based on customer feedback ⚙️The gear icon indicates a configurable change.All new features and fixes will automatically appear in your system, unless they are marked as a configurable change. To have a configurable change applied to your system please speak to your Customer Success representative or email customersuccess@oleeo.com. You can also raise a Change Request case in the portal.

   NEW Add default table URLs for recruiters and candidatesPreviously, we made it easier to create Table Layouts by adding a default double click URL that was appropriate for the type of layout being created. We’ve extended this so that when you’re creating Table Layouts for candidate or recruiter users, you’ll also get the matching URL added by default. Making it clearer to add custom errors for mandatory fieldsWhen editing the settings of a Form Item from the Form Editor, we’ve made some changes to improve the clarity of one of the fields. The custom error message field is where you can set what’s shown to the user when a mandatory field is not completed. As a result, we’ve move it directly under the Mandatory option and made it visible only when that box is checked. Accessibility improvementsWhen adding search criteria using the advanced search, we now show the name of the field for which you’re selecting the criteria. This makes is extra visible what you are doing on this page, which is very useful if you’re distracted by other things. It improves accessibility and reduces the cognitive load.We’ll also change the confirmation pop-ups to be more accessible. When you hover over the “x” to close the notification, it’ll become larger. FIXES Include ‘noindex’ tag on direct links for invalid vacanciesRecently, we made a change to include the ‘noindex’ tag for vacancies that weren’t valid (e.g. passed the closing date). In this release, we’ll include this for direct apply links which are used when posting to external job boards. Replace interview URLs with clickable links when exporting as PDFWhen downloading an interview schedule, the interview URL will be replaced with a clickable link. This makes it easier to access and stops the meeting URL from overrunning onto other parts of the document.  These changes were released on 11th June 2025 in version 3.397💡 The lightbulb icon indicates the features was based on customer feedback ⚙️The gear icon indicates a configurable change.All new features and fixes will automatically appear in your system, unless they are marked as a configurable change. To have a configurable change applied to your system please speak to your Customer Success representative or email customersuccess@oleeo.com. You can also raise a Change Request case in the portal.

   NEW Last updated date and last updated by info on Report HubFollowing our recent change to Stats Reports to include the date that the report was last updated and who made that change, we’ve rolled out the same information to our Report Hub. Show where Form Sections are used when editing from the Form Sections screenWe’ve added an infobox that shows when you’re editing a Form Section. Similar to when you edit the Form Section from the Form itself, this will give information on which Forms are using the Section. This makes it clearer what the changes you are making will affect and gives a more consistent user experience. Using One Shot Forms to trigger status updatesWe’ve introduced functionality to expand the options when building a process flow. With this update, submitting a One Shot Form is able to trigger an update to the status. This can be enabled and disabled using a checkbox when editing a process flow FIXES Full name search now works with interview participantsWhen adding participants to an interview, the search previously worked with only first or last names. Now, the search will find the correct person if their full name is entered. Assorted UI fixesWe’ve made several UI fixes to ensure the platform appears correctly at all screen sizes and zoom levels. This includes: when posting a job to a job board, when editing search criteria and when navigating the ATS as a candidate. Accessibility fixesWe’ve fixed an issue with the search criteria modal which prevented keyboard users from tabbing backwards These changes were released on 28th May 2025 in version 3.396💡 The lightbulb icon indicates the features was based on customer feedback ⚙️The gear icon indicates a configurable change.All new features and fixes will automatically appear in your system, unless they are marked as a configurable change. To have a configurable change applied to your system please speak to your Customer Success representative or email customersuccess@oleeo.com. You can also raise a Change Request case in the portal.

Update (9th June 2025): The schedule maintenance has been completed and all services are back up and running.If you have any questions or need further assistance, please contact the Client Support team or your Customer Success Manager. Important Notice: TrustID Maintenance Scheduled for Saturday, June 7th We want to let you know about some essential maintenance our partner, TrustID, will be carrying out this Saturday, June 7th, expected to last from 12:00 AM to 10:00 AM.If your organisation uses our TrustID integration for any checks, please be aware that their system will be temporarily unavailable during this time. This means you won't be able to initiate or complete any checks through our system, and neither your team nor your candidates will be able to access the TrustID platform during these hours.We understand that any service interruption can be an inconvenience, and we apologise for any disruption this might cause if you rely on this service. TrustID has carefully chosen this timeframe based their historical usage data to keep the impact as low as possible for everyone.If you anticipate this maintenance might cause an issue for your candidates, we recommend sending out an ad hoc email to candidates at the appropriate stage to let them know about the downtime. Your Customer Success Manager can help if you'd like some guidance with this.This maintenance is a crucial step towards enhancing the resilience and scalability of the TrustID platform, which will ultimately result in a more reliable and efficient service for everyone.We appreciate your understanding and continued support as TrustID works to improve their service. If you have any questions or need further assistance, please contact the Client Support team or your Customer Success Manager.

   NEW Ability to select an application centre when moving or copying an application 💡Now, when you move or copy an application to another vacancy, you can choose which application centre to use. If you leave it blank, it’ll use the application centre from the original application. If you don’t use multiple application centres, you won’t see this option. FIXES Only show the Input Layout setting where relevantWhen adding a Form Item to a Form, you can use the Input Layout setting to determine whether radio buttons or checkboxes appear horizontally or vertically. With this update, the Input Layout field setting now only appears if the Form Item is configured as a radio button or checkbox. This will make it clearer when this setting will have an effect. Confirmation when creating a job alert with no criteriaIt’s possible to save a job alert with no criteria. This will alert a candidate of all new jobs. While this can be useful, we like to make sure that’s what a candidate intends. This fix re-enables a pop-up that confirms their choice. Accessibility improvementsWe’ve fixed an issue where dropdown inputs were displaying incorrectly when select2 is switched off in a user’s preferences.Following on from our previous update to focus indicators, we’ve also fixed a few occasions where the indicator didn’t appear quite right. These changes were released on 14th May 2025 in version 3.395💡 The lightbulb icon indicates the features was based on customer feedback ⚙️The gear icon indicates a configurable change.All new features and fixes will automatically appear in your system, unless they are marked as a configurable change. To have a configurable change applied to your system please speak to your Customer Success representative or email customersuccess@oleeo.com. You can also raise a Change Request case in the portal.

We're excited to announce the launch of our latest integration with Yoti, a leading digital identity platform, now available within Oleeo Recruit. At Oleeo, we understand the critical importance and potential administrative burden of accurately conducting Right to Work checks. That's why we're thrilled to launch our integration with Yoti, now seamlessly embedded within the Oleeo Recruit platform. This powerful addition is designed to significantly streamline the process of checking candidates for their right to work in the UK. It makes it more efficient and secure for both your team and your valued candidates by simplifying verification and reducing administrative burdens. How it worksAs with all our integrations, there’s considerable flexibility in how these can be incorporated into your process. Here’s how it works: At the chosen time in the application flow, candidates are prompted to verify their identity for Right to Work checks. This seamlessly directs them to Yoti's secure platform to complete the required verification steps. The candidate is then taken back to the application centre. Once the verification is successful, the Right to Work status is communicated back to the Oleeo Recruit platform.  Key benefitsSimplify Compliance: Effortlessly fulfil your legal obligations for Right to Work checks, reducing administrative burden and minimizing the risk of non-compliance. Enhance Candidate Experience: Offer a quick and user-friendly identity verification process, leading to a smoother and more positive onboarding experience.Ready to simplify your Right to Work checks? Contact your Customer Success Manager today.You can also learn more about how Oleeo Recruit can help you track pre-employment checks in our Knowledge Base.  

   NEW Improvements to stats reports 💡We’ve made a few improvements to the stats reports functionality.The first is to show details of the last time a report was edited. You can now see the date the report was last changed and who made the change.The second change is to make it so that when a report is using the short code of a lookup list, the report will now respect the ordering defined by the lookup list. This means the report will reflect the same ordering used in forms. Easier Form editingWith this update, you can now change Form details from the Form Editor screen. On this screen, there’s a new gear icon. Clicking on this opens a pop-up from which you can edit the name and other settings. Improvement to Rollup Lists creationRollup Lists are a great way to group values in a Lookup List in a useful way. To make the most of them, they need to be added to Data Dictionaries. With this update, you can now add the Rollup List to the Data Dictionary when you create, rather than after. This makes the creation process speedier and clearer. Validation for status messagesAdding a candidate-facing description to your status helps to keep them informed on what to expect while in this status. However, it can be frustrating to set these up, only to realise there’s an error which prevents the text from showing correctly. In this release, we’ve introduced a validator so that you can check the syntax of your message before saving. This prevents those annoying times where you’ve forgotten to close a tag! Clearer names for downloaded forms 💡When using the Print button on a form to download to PDF, the file name was previously in the format “app_XX”. Following customer feedback, we’ve changed this so the name now includes the form name as well i.e. “app_XX - Form Name”. This makes it easier to distinguish the forms that you’re downloading. Thousands separator option for large numbers 💡You can now use datapaths to format numeric fields with a thousands separator. This is useful for displaying large numbers in a more readable way, for example salaries in offer letters. Accessibility improvementsWe’ve made several improvements to the accessibility of our platform.We’ve tagged the headings on the interview calendar so that they can be read for all screen readers.We’ve also made a fix to how heading 3 text is displayed in some scenarios so that it better meets contrast requirements. FIXES Ability to open file items from opportunity layout 💡When a file item is added to an opportunity layout, you can now click on the item to download it. This makes it much easier to see what’s in the document without having to open up the opportunity. These changes were released on 1st May 2025 in version 3.394💡 The lightbulb icon indicates the features was based on customer feedback ⚙️The gear icon indicates a configurable change.All new features and fixes will automatically appear in your system, unless they are marked as a configurable change. To have a configurable change applied to your system please speak to your Customer Success representative or email customersuccess@oleeo.com. You can also raise a Change Request case in the portal.

   NEW Improved the way search engines read inactive vacancies 💡We’ve made changes to how vacancies that aren’t active are tagged when search engines index job boards. With this update, vacancies that aren’t active (including closed or unposted) are now tagged with ‘noindex’, which means search engines are asked not to list these jobs in their search results. This provides a better brand image and less confusing candidate experience.Note that once the tag has been added, it will still take time for the search engine to remove the page from its search results. Accessibility improvementsIn the high contrast theme, we’ve make a change to the visuals when you select a row. When you select a row, there’s a high contrast border to make it clearer which rows are selected.We’ve also made changes to the focus indicators that are used when navigating through the system using a keyboard. As browser support has improved, we’ve now removed the need to configure whether a focus indicator shows when tabbing through the system. This is now enabled everywhere and the option to toggle has been removed from the accessibility options in the Preferences section of the user options.As part of this, we’ve also ensured that all browsers see the same focus indicator. This means that it’ll always be clear and contrasting, no matter which of our themes you’re using. Because of this, the focus indicator may look a little different to what you’re used to, depending on which browser you use.The focus indicator on the Last Name field FIXES Clearer feedback when you can’t be notified for saved searches 💡When you create a saved search, you have the option of being alerted when new items are added to the search results. For some search criteria, this isn’t possible. With this release, there’s now a clearer pop-up notification to let you know that you can’t get alerts on this search. Any other changes you make will be still be saved. These changes were released on 16th April 2025 in version 3.393💡 The lightbulb icon indicates the features was based on customer feedback ⚙️The gear icon indicates a configurable change.All new features and fixes will automatically appear in your system, unless they are marked as a configurable change. To have a configurable change applied to your system please speak to your Customer Success representative or email customersuccess@oleeo.com. You can also raise a Change Request case in the portal.

   NEW Improved user experience for creating and editing Table LayoutsTable Layouts are a flexible and configurable way to display the many types of data stored in your system. We’ve made several changes to make it easier to create and edit them.When you’re creating a new Table Layout, it now opens on the Save Options tab. This allows you to input the title and choose the type of object (e.g. applications) first. This is more useful since you need these before you can save or start adding columns.It can be easy to forget to define what happens to a layout when a user double clicks. In this release, when you create a new opportunity or application Table Layout, the double click URL will be defaulted to open the opportunity/application. This is the most common usage so will save time in having to look up the correct URL and add in.We’ve also added helptext to the Purpose field, so it’s clearer what this field represents.  Clearer buttons for viewing application import outcomeWhen importing applications, you’re presented with links to see the applications that have been imported successfully and that have failed due to errors. We’ve made these clearer so that they’re easier to spot. Accessibility improvementsWhen editing an application form, there are buttons at the bottom of the form to move back and forth through the form. We’ve changed these so that they’re tagged as buttons. This means they’ll closer match the Name, Role, Value (4.1.2) success criteria of WCAG 2.1. FIXES Consistent view when editing form itemsWhen editing a form, we support the flexibility to customise the labels and items with datapaths, expressions and placeholders. Previously, when you edited the text inline (i.e. by double-clicking on the text, rather than going through the settings menu), it wasn’t always clear that the text was generated by one of these methods.With this release, we’ve fixed this so that these methods of customising the text will display the same when editing inline and through the settings menu. These changes were released on 2nd April 2025 in version 3.392💡 The lightbulb icon indicates the features was based on customer feedback ⚙️The gear icon indicates a configurable change.All new features and fixes will automatically appear in your system, unless they are marked as a configurable change. To have a configurable change applied to your system please speak to your Customer Success representative or email customersuccess@oleeo.com. You can also raise a Change Request case in the portal.

Streamline Right to Work Checks with Oleeo's Upcoming Yoti Integration! We're excited to announce that Oleeo is expanding our integration library with a powerful new addition: Yoti, a leading digital identity platform, which will soon be seamlessly integrated into the Oleeo Recruit platform.What does this mean for you?Simplified Compliance: Easily fulfil your legal obligations for UK right to work checks directly within the Oleeo platform. This integration helps minimize the risk of non-compliance and protects your business from potential penalties. Enhanced Candidate Experience: Provide a smooth and efficient onboarding process for your candidates. Yoti's user-friendly interface allows candidates to quickly and securely verify their identity. Seamless and Flexible Integration: Experience a streamlined workflow with Yoti integrated directly into Oleeo Recruit. This flexible integration fits seamlessly into your existing recruitment process.We're committed to providing our customers with the tools they need to succeed in today's competitive talent market. Stay tuned for more updates on the launch of the Yoti integration!Contact your Customer Success Manager to learn more about how Yoti can help to reduce the strain of right to work checks.

We're thrilled to announce an exciting update to our candidate Two-Factor Authentication (2FA) feature, making it even more accessible and flexible for your applicants! Expanding Candidate Account Security with SMS VerificationBuilding on our commitment to providing robust security and a seamless candidate experience, we've added the option for candidates to receive their 2FA verification codes via SMS. This enhancement offers greater flexibility and convenience, ensuring candidates can securely access their accounts using their preferred method.Adding this options addresses the diverse needs of your applicant pool, particularly those who may not have access to authenticator apps or prefer the familiarity and ease of SMS. How SMS 2FA WorksJust like our existing 2FA options, SMS verification adds an extra layer of protection to candidate accounts. Here's how it works:After entering their username and password, candidates will be prompted for an authentication code. Candidates receive their code via email, authenticator app or SMS, depending on their initial selection. Once the correct code is entered, they will be logged in as normal.Key Benefits of SMS 2FAIncreased Candidate Choice SMS verification broadens access to 2FA for candidates who may not use authenticator apps or want to use email 2FA. Enhanced Convenience Many candidates find SMS verification quick, easy and familiar, especially if they are already accessing from their mobile device. Continued Strong Security SMS 2FA maintains the same high level of security, protecting candidate data from unauthorized access. Flexible Implementation  More choice around which 2FA methods are available to candidates, tailoring the experience to your organization's needs.To learn more about configuring 2FA settings, including enabling SMS verification, please contact your Customer Success Manager.You can also read more about our other login security offerings in our Knowledge Base.

   NEW Including attachments in RSS feeds ⚙️Our RSS feeds provide a convenient way for third parties to retrieve data on the vacancies on a job board. With this update, the structured feed can be configured to include any attachments. For clients who attach job descriptions, competency frameworks, etc. to the job advert, this update means the RSS feed will provide a more complete view of the vacancy. Accessibility improvementsWe’ve improved the date picker widget to have better readability. We’ve added an underline for today’s date (in addition to the colour that was already there).          We’ve also made a change specifically for the high contrast version of the date picker in the interview functionality. Here, we’ve changed the colour to provide more contrast.   We’ve also made it easier for screen reader users to navigate candidate-facing job boards by tagging the job search results and filter sidebar. These changes were released on 19/03/2025 in version 3.391💡 The lightbulb icon indicates the features was based on customer feedback ⚙️The gear icon indicates a configurable change.All new features and fixes will automatically appear in your system, unless they are marked as a configurable change. To have a configurable change applied to your system please speak to your Customer Success representative or email customersuccess@oleeo.com. You can also raise a Change Request case in the portal. 

   NEW Video item indicators on table layoutsTable layouts are a great way to see application items in one place. With this update, users can display right on the layout whether a video item (for example, those used in On Demand Video Screening) has an associated video. This means users can track at a glance whether video questions have been answered. Alongside adding to table layouts, users can also use these as search criteria to filter applications where items do or don’t contain videos. Accessibility improvementsOn dashboards, there are dropdown menus that let you edit the tabs and add widgets. Users can now interact with all menu items via keyboard only, making them more accessible. FIXES Datapaths now remain in buttons after savingDatapaths can be used in button labels to make the candidate experience more personalised. There has been an issue where the datapaths would disappear from the button when the process was edited. With this fix, the datapath will remain visible. Full summary of errors is shown when a vacancy import failsWhen importing vacancies, if there are any errors, the user is given a breakdown of what went wrong. Previously, this didn't apply when all rows in the import failed. With this release, now the user will receive a breakdown of what went wrong even if they all fail, making it much easier to understand and address the issues. Manual letters to generate in the applicant's preferred languageWhere there are multiple languages in a system, letters can be configured for all supported languages. When a user manually creates a letter, this would have been created in the user's system language. This is now fixed so that it appears in the candidate's preferred language, so recruiters can be confident they are sending in the language the candidate would like used. These changes were released on 10th March 2025 in version 3.390💡 The lightbulb icon indicates the features was based on customer feedback ⚙️The gear icon indicates a configurable change.All new features and fixes will automatically appear in your system, unless they are marked as a configurable change. To have a configurable change applied to your system please speak to your Customer Success representative or email customersuccess@oleeo.com. You can also raise a Change Request case in the portal.

Coming Soon: Candidate Navigator – Transforming Job Searches with Skills-Based Matching We are excited to introduce Candidate Navigator, an innovative tool designed to revolutionise the way candidates search for roles. Instead of navigating confusing job titles and endless departmental listings, Candidate Navigator empowers candidates to discover opportunities that match their skills. Unlock Your PotentialCandidate Navigator allows you to simply upload your CV and receive tailored job adverts that align with your existing skillset. This skills-focused approach not only helps you find roles that you might have otherwise overlooked but also builds confidence—especially for those who may have felt discouraged by conventional job descriptions. A Game-Changer for RecruitmentFor recruiters, Candidate Navigator means faster, more efficient candidate matching and significantly reduced screening time. By prioritising skills over traditional titles, recruiters receive applications from candidates who are genuinely well-suited to the job, ultimately leading to higher quality hires and improved retention. Effortless and InclusiveWith Candidate Navigator, there’s no need to log in to start a search. Our intuitive platform enables candidates to see upfront whether they possess the right skills for a role, encouraging a more proactive and informed application process. This not only simplifies the job search but also ensures a fairer evaluation, supporting diversity and reducing bias in hiring. Contact your Customer Success Manager to learn more about how Candidate Navigator could enhance the candidate experience.

NEW Ability to use placeholders for email recipients (#41523)When creating email templates, users can now use placeholders in the recipient fields (e.g. Cc, Bcc, Reply To). This makes setting up and ongoing maintenance of emails more efficient. FIXES Fixed display of live and close date labels for certain date formats (#41150) 💡The live and close date labels for opportunities show the required date format. For some date formats, this was showing incorrectly. This has been fixed in this release.Accessibility improvements (#41706)Improvements to the candidate-facing job posts so that screen readers will no longer error when the text contains rich content (e.g. links, images). These changes were released on 25th February 2025 in version 3.389💡 The lightbulb icon indicates the features was based on customer feedback ⚙️The gear icon indicates a configurable change.All new features and fixes will automatically appear in your system, unless they are marked as a configurable change. To have a configurable change applied to your system please speak to your Customer Success representative or email customersuccess@oleeo.com. You can also raise a Change Request case in the portal.

Exciting news! We're thrilled to announce that OleeoQ, our AI-driven candidate FAQ chatbot, is here!OleeoQ is designed to revolutionise the candidate experience by providing instant answers and personalised guidance to job seekers. Powered by natural language processing (NLP), OleeoQ can understand and respond to a wide range of candidate questions, 24/7.Here are some of the key benefits of OleeoQ:Enhanced Candidate Experience: Provide a seamless and engaging experience for candidates, answering their questions instantly and guiding them through the application process. Improved Efficiency: Free up your recruiters' time by automating responses to common candidate questions. Increased Candidate Engagement: Engage and inform candidates in real-time 24/7, reducing drop-off rates and improving conversion. Data-Driven Insights: Gather valuable data on candidate questions and preferences to optimise your recruitment strategies. OleeoQ is be available as a standalone product or as an integrated solution within your existing Oleeo platform. Contact your CSM today to find out more. 

   NEW Candidate 2FA: history and datapath improvements (#41659, #41597) 💡When a candidate enables or changes their 2FA method, this will be shown in the history tab for that candidate. Also, it’s now possible to use a datapath to reference a candidate’s method of 2FA (including not enabled). With this, messaging to a candidate can be tailored based on their current 2FA setup.Candidate’s 2FA changes in the History tab Adding helptext to preferred language option to improve clarity (#41525) 💡We’ve added helptext to the candidate’s preferred language option. When a candidate changes their preferred language, this only affects future applications and communications. This helptext makes this clearer and reduces confusion that previous text remains unchanged. Multiple UI improvements (#41587, #41579, #41546, #41564, #41427)Several changes to make the user interface easier to navigate and understand when configuring:On the Status Values page, changing the name of the tab for application statuses from “Recruitment” to “Application” to better reflect its purpose. When creating a new lookup list, the list of translation options is now hidden by default. Since most lookup lists don’t require translation, this makes the page more clean and reduces confusion for newer users. When creating a new form item of the “Database Object” type, the “Object Class” field now appears underneath (rather than the bottom of the page). This makes it more clear that this field has been added and is mandatory. When creating a Local Lookup Lists Set or Local Localised Lookup List, the “Based on Lookup List” field is now mandatory. Correspondence category is now mandatory when creating and editing emails and SMS.The new, cleaner UI for creating lookup lists Including process API call information in the history tab (#41510) 💡Improved information in the application or opportunity history tab when API calls form part of the process. Users will now see the name of the action and the response. Include hiring campaign info in Oleeo API calls (#41595)API users can view, add and edit hiring campaign information for vacancies via the API. Allowing the import of video items (#41640)Users can use the form item import functionality to import video form items. FIXES Double clicking on referral items to open the referral (#41468) 💡Previously, it was not possible to double-click on a referral in a layout due to an issue with the click-through URL. With this change, users can double-click on the layout to be taken to the referral screen.  These changes were released on 5th February 2025 in version 3.388💡 The lightbulb icon indicates the features was based on customer feedback ⚙️The gear icon indicates a configurable change.All new features and fixes will automatically appear in your system, unless they are marked as a configurable change. To have a configurable change applied to your system please speak to your Customer Success representative or email customersuccess@oleeo.com. You can also raise a Change Request case in the portal.