Product Updates

 NEW Performance improvementsThis release is primarily internal focused and delivers behind-the-scenes performance enhancements designed to create a significantly faster and smoother browsing experience for your prospective candidates. These changes were released on 21st October 2026 in version 3.430💡 The lightbulb icon indicates the feature was based on customer feedback ⚙️ The gear icon indicates a configurable change.All new features and fixes will automatically appear in your system, unless they are marked as a configurable change. To have a configurable change applied to your system please speak to your Customer Success representative or email customersuccess@oleeo.com. You can also raise a Change Request case in the portal.

 WHAT IS OLEEO INTERVIEW NOTES?This new feature aims to revolutionise how you capture, share, and leverage interview feedback directly within the Oleeo platform. Imagine a solution that helps you: Have more natural conversations: Eliminate the distraction of manual note-taking. Interviewers can truly connect with candidates, leading to a better candidate experience and a more accurate evaluation of soft skills. Accelerate the hiring loop: Move from interview to offer faster and with greater confidence. Hiring teams receive clear, concise, and searchable interview insights immediately following the discussion. Rely on data, not memory: Effortlessly recall exact conversations. Every technical discussion, key detail, and nuance is captured accurately for post-interview review and decision-making. Drive fairness and compliance: Objective transcripts reduce recency bias and promote fairer assessments. Automatically generated records ensure robust compliance and streamline collaboration across your hiring team. Clear, concise interview summaries SMART AI SUMMARIES TAILORED TO YOUR TEAM.Not all stakeholders need the same level of detail. While the Recruiting Operations team requires the full transcript for compliance, a busy C-Level executive may only need the highlights. Once a transcript enters the system, our advanced AI summariser processes the conversation to deliver up to four distinct variations:Short Summary: A concise "elevator pitch" of the candidate's conversation.Medium Summary: A detailed overview of key topics discussed and sentiments shared.Long Summary: An in-depth analysis detailing specific technical answers and cultural fit.Q&A Summary: A structured breakdown of the interviewer's questions and the candidate’s specific responses.(Note: We recommend enabling two of these for standard use, but we can easily accommodate three or all four depending on your organisational needs). FLEXIBLE WORKFLOWS FOR ANY INTERVIEW STYLE.Oleeo Interview Notes adapts to your environment, ensuring a flawless transcript is always pinned to the correct candidate application, regardless of how you meet.Seamless Microsoft Teams Integration: Utilise your standard MS Teams integration alongside Oleeo’s scheduling. The system automatically generates meeting invites that include the AI bot, which records the full transcript with speaker attribution and saves it directly to the application.Multi-Platform Video Compatibility: Prefer Zoom, Google Meet, or Webex? Create your schedule within Oleeo and paste your unique meeting URL into the interview slot. When the interview starts, the AI bot will automatically request to join the meeting to record.Ad-Hoc Interviews: When hiring moves fast, generate an interview slot on the fly. Auto-generate a Teams link, drop in a URL from another video platform, or coordinate entirely offline and upload the transcript later.Face-to-Face Laptop Recording: Transform your laptop into a smart recording hub for in-person interviews. Record audio directly via a video item within an Oleeo form against the candidate's application to automatically generate a transcript and trigger the AI summariser. (Pro-tip: We highly recommend using a decent quality USB microphone in the room for the best audio fidelity).Upload a Transcript from any tool: Already have an interview transcription tool that you love? If so, you can copy/paste or upload that transcript into the system and allow our dedicated AI summarisation to take over and create the summaries that work best for you. CONSIDERATIONS.To utilise this feature, your organisation will need to agree to our General AI Terms. If you are interested in Oleeo Interview Notes, we highly recommend raising this with your relevant internal departments at your earliest convenience to speed up the sign-off process. READY TO GET STARTED?Speak to your Customer Success or Commercial Manager today for additional information and to get your team ready for this exciting new release. ADDITIONAL INFORMATION 

 NEW Include files uploaded as file items in email correspondenceWith this release, you’ll have more options for including attachments to your email messages. Alongside uploading local files and using files from the File Library, you’ll also be able to attach a file from a form item. Items from application and opportunity forms can be attached directly to an email template or ad hoc email.Full guidance on how to set this up is available at Attaching documents to email templates.Cleaner list of template types for ad hoc emailsWe’ve updated the list of template types that you can choose from when sending an ad hoc email to a candidate. We’ve removed the templates you would never send manually like job alerts and email verifications. This makes a more focused list to choose from.Bulk import/export on generic objectsWe’ve added the ability to export and import generic objects in bulk. This allows you to easily maintain any information you keep in them. The import and export functionality will work similarly to our existing bulk import/export processes. Hidable buttons for forms used in Screening UIWe’ve introduced additional customisability around displaying feedback forms when using the Screening UI. When the form is added to the process, its button appears on the application summary by default. Now, you’ll have an option when configuring the process to make the forms available only in the Screening UI. This removes unnecessary and confusing buttons from the application summary screen. Accessibility improvementsWe’ve made a change to our generated PDF documents to explicitly set a content language. This helps assistive technologies understand the content and relay it back to the user. FIXES Opportunity form submission datapaths 💡We’ve fixed a defect with using datapaths to retrieve form submission information for opportunity forms. This includes information such as when a form was submitted, who created it and when it was last edited. You’ll be able to use a datapath like opportunity.form_sessions.form:XXXXXX:submitted:1.submitted_date (where XXXXXX is the ID of the form) to display the date a form was submitted. For full details of the datapaths, see the Datapath Reference Guide.Prevent column filters from appearing by default in Form EditorIn this release, we’ve prevent the column filters from appearing by default when you open the Form Editor menu. This brings it in line with all other scenarios where you manually choose to show them. Form item Usage tab hidden when creating a new itemWe’ve removed the Usage tab when creating a new form item, since the item would not be used anywhere at this point. This creates a cleaner user interface. Fix to sorting for CRM contact statusWe’ve fixed an issue when looking at the contacts list for a CRM campaign where the status column was not sorting correctly. These changes were released on 8th October 2026 in version 3.429💡 The lightbulb icon indicates the feature was based on customer feedback ⚙️ The gear icon indicates a configurable change.All new features and fixes will automatically appear in your system, unless they are marked as a configurable change. To have a configurable change applied to your system please speak to your Customer Success representative or email customersuccess@oleeo.com. You can also raise a Change Request case in the portal.

 NEW Easier method to edit status groupsWe’ve changed the way that you can edit the statuses that are in a status group. Now, rather than adding and deleting one by one, you’ll have access to the familiar selection UI so you can quickly add and remove statuses. Ability to hide generic objects in left-hand menuGeneric objects are our way of expanding Oleeo Recruit to hold information on custom entities that aren’t available out of the box, for example universities. If there are unused generic objects in your system, they can now be hidden from the left-hand menu to present a cleaner interface.  These changes were released on 24th September 2026 in version 3.428💡 The lightbulb icon indicates the feature was based on customer feedback ⚙️ The gear icon indicates a configurable change.All new features and fixes will automatically appear in your system, unless they are marked as a configurable change. To have a configurable change applied to your system please speak to your Customer Success representative or email customersuccess@oleeo.com. You can also raise a Change Request case in the portal.

 NEW Job alert digest emailWe’ve launched a new option for sending job alerts to candidates. Previously, job alerts were sent on a per-vacancy basis, so the candidate receives an email notification for each job posted that matches their alert criteria. In this release, we offer a new ability to send a digest email. For each job alert, the candidate will receive an email with all new jobs posted that match the criteria of that alert. If there are no valid jobs, they won’t receive an email. Note that the choice between the digest and per-posting method is at the system level. Increased clarity for ODVS resetsWe’ve made an improvement to the statuses shown for candidate’s ODVS questions. You’ll now see the candidate’s status as “Reset” if their test has been reset. This reduces confusion on the candidate’s current situation. Link big number and applications in stage widgets to specific table layoutsThe big number and applications in stage widgets make a great addition to a dashboard. With this update, we’ve added the ability to choose the table layout to display when you click through. This means you can easily see the most relevant table layout for the data. Support for hybrid and remote job postings with Google JobsWe’ve improved our integration with Google Jobs so that you can accurately mark your job posts as either hybrid or fully-remote roles. This makes the nature of the job role clear for prospective candidates. Show the name of newly-created expressions in the editorWe’ve made an improvement to the creation of expressions. Now, when you create an expression, you’ll see the name of it at the top of the screen straight away. This gives extra reassurance that you’re working on the right one. New phone number formats for integrationsWe’ve added the ability to output datapaths of phone numbers in several formats including national, international and the country code on its own. This allows the data to be provided in whatever format needed, which is especially useful when integrations require specific formatting. Increased configurability of application centre landing pagesWe’ve be changed how you can edit the text on the landing pages of your application centres. You’ll have more control over the HTML so that you can create your own classes and IDs. Further updates to the Screening UIWe’ve made additional updates to the Screening UI so that some of existing features can be used through this as well. This includes:Styling for items and actions to display correctly. Changes to interacting with checkboxes to match other parts of the system. Ensuring users only see the active choices in a lookup list. Ensuring that radio buttons are shown correctly. Ensuring that users can easily view and interact with the tool at all zoom levels. Accessibility improvementsWe’ve made numerous changes to our platform to ensure that it’s available to all our users. This includes:Improving the search results so that the structure is clearer to screen reader users when results of different categories are returned.   Improving the labelling of our notification pop-ups so it’s clearer how to close them for screen reader users.   Making changes to how our UI modals respond to being closed with the escape key. This benefits screen reader and keyboard users to help orientate themselves in the system. Improving the focus and interactivity of the user profile button so it’s easier for users navigating with the keyboard. Ensuring that all elements of the AI Assistant have accessible names. FIXES Recruiter language settingsWe’ve fixed an issue where recruiter users were seeing the system in its default language, even if their language was set to another available language. Application in Stage widget numbersWe’ve also fixed an issue where the numbers shown on the Application in Stage widget and the number shown in the table layout on click through weren’t consistent.  These changes were released on 9th September 2026 in version 3.427💡 The lightbulb icon indicates the feature was based on customer feedback ⚙️ The gear icon indicates a configurable change.All new features and fixes will automatically appear in your system, unless they are marked as a configurable change. To have a configurable change applied to your system please speak to your Customer Success representative or email customersuccess@oleeo.com. You can also raise a Change Request case in the portal.

 NEW Automatically remove characters from text fieldsWe’ve added a new validation option for rich text items. Unlike other methods that prevent you from submitting if the text doesn’t match the validation rules, this will remove the invalid characters and present back a cleansed version of the text. You can then review the updated items to make sure you’re happy with the content and re-submit the form.You can learn more about adding validation criteria to form fields in the config guide.  Clearer messaging when creating a duplicate ExpressionIn this update, we’ve added clearer messaging if you try to create an Expression where the public ID is already in use. This provides more context so that you know what to fix.  Displaying specific instances for read-only itemsWe’ve added a new option for adding read-only items to forms: the ability to choose a specific form or item instance to display. This is useful when you need to see one form item across multiple form instances for example, if you want to display a candidate’s ODVS video answers to multiple reviewers in a multi-instance feedback form. Screening UI updatesWe’ve made multiple updates to the Screening UI so that some of existing features can be used through this as well. This includes:The ability to incorporate datapaths into URLs The ability to use datapaths to show rich text formatted with BBCode The ability to limit the lookup values of an application item based on the options chosen for the vacancy. Passwords hidden on configuration values screenIn line with our commitment to security, we’ve changed how passwords, keys and secrets are displayed for users that have access to configuration values. For those configuration values, the password is now replaced with a string of asterisks. When entering passwords, the user will have the option to show or reveal the text.Accessibility improvementsWe’ve continued to enhance the platform so that it can be used by everyone. Where you add icons to table layouts, we’ve improved the labelling for screen reader users so that it’s more consistent with the visible text. We’ve also updated the labelling of the star rating icons to make them clearer. FIXES  Long labels handled better when editing saved searches and table layoutsWe’ve made changes to creating and editing saved searches so that the operator (e.g. “Greater than or equal to”) is visible even when a long label is used for the criteria.Similarly, we’ve made changes to creating and editing table layouts to ensure that the sort option (e.g. “Sort Ascending”) is also fully visible when a long label is used.Unauthenticated feedback forms to be sent only once 💡We’ve also fixed an issue where unauthenticated feedback forms would be sent multiple times if the same email address was associated with multiple user accounts. These changes were released on 27th August 2026 in version 3.426💡 The lightbulb icon indicates the feature was based on customer feedback ⚙️ The gear icon indicates a configurable change.All new features and fixes will automatically appear in your system, unless they are marked as a configurable change. To have a configurable change applied to your system please speak to your Customer Success representative or email customersuccess@oleeo.com. You can also raise a Change Request case in the portal.

WHAT IS THE OLEEO + POWER BI INTEGRATION?Stop guessing. Start knowing. Transform your Oleeo ATS data into dynamic, actionable Power BI dashboards that give you total control over your talent acquisition strategy.In today’s competitive talent landscape, data is your biggest advantage. Our Power BI Integration effortlessly connects your Oleeo ATS to Microsoft Power BI, turning complex recruitment metrics into visually stunning, easy-to-read dashboards. Built on Oleeo’s robust, "API-First" architecture, this integration delivers the exact insights you need to hire faster, smarter, and more inclusively.WHAT IS THE OLEEO + POWER BI INTEGRATION? WHAT DOES IT DO? 360° Pipeline Visibility Champion Diversity & Inclusion Granular Offer & Onboarding Intelligence Drop-off & Bottleneck Detection Always Fresh, Always Accurate (Daily Updates) Customisable Candidate Feedback WHY YOUR IT TEAM WILL LOVE IT CONSIDERATIONS  NEXT STEPS COSTS WHAT DOES IT DO?360° Pipeline VisibilityGet a bird’s-eye view of your entire recruitment funnel, or drill down to the exact status of a single candidate. Our integration neatly packages your pipeline into three intuitive levels.Level 1 (The Big Picture): Overall pipeline health across all vacancies, locations, and student types. Level 2 (The Details): Stage-by-stage breakdowns (e.g., Assessment, Telephone Interview, Final Interview, Offer). Level 3 (The Granular Truth): Real-time tracking of exact candidate statuses (e.g., Online Assessment - In Progress, Final Interview - Scheduled, Conditional Offer - Extended). Champion Diversity & InclusionYou can't improve what you don't measure. Automatically pull D&I metrics, including gender and ethnicity, at every single stage of your pipeline. Easily pivot this data by Line of Business, location, or department to ensure your hiring practices are equitable and to track the success of your D&I initiatives in real-time. Granular Offer & Onboarding IntelligenceNever lose track of a hire again. The integration provides a highly detailed breakdown of your provisional and conditional offers, capturing: Candidate details (First, Last, Preferred Name) Program type, Line of Business, and exact Team Location and Intake cohort Crucial timelines: Opportunity Start Dates vs. Offer Start Dates The result? Perfect forecasting for your onboarding teams and hiring managers. Drop-off & Bottleneck DetectionUnderstand exactly why and where you are losing talent. Track offer declines, rescinds, and application withdrawals with precision. By visualising where candidates exit the funnel, you can rapidly identify bottlenecks, adjust your strategy, and improve your candidate experience. Always Fresh, Always Accurate (Daily Updates)No more exporting spreadsheets or relying on stale data. The integration utilises smart "Delta Loads" to push daily updates straight to your Power BI dashboards. When you check your metrics with your morning coffee, you are looking at the latest possible data. Customisable Candidate FeedbackWant to know how candidates feel about your process? We can map candidate feedback straight into your dashboards. Whether it's qualitative feedback or customised quantitative scoring, you can visualise candidate satisfaction and continually refine your recruitment journey. Potential dashboard view in Power BI(Please Note: You will be responsible for creating your own Power BI Dashboards - we only ensure the data is shared) WHY YOUR IT TEAM WILL LOVE ITThis isn't a clunky workaround; it's an enterprise-grade data pipeline.API-First Architecture: Built on Oleeo’s OpenAPI 3.0 standard for maximum reliability and future-proofing. Rock-Solid Security: Utilises industry-standard OAuth 2.0 (Client Credentials flow) to ensure your data stays locked down and compliant. Interactive Developer Tools: Your technical teams can use our built-in Swagger UI to visualise and test endpoints in real-time before pushing to production. CONSIDERATIONS You must have a Power BI account. NEXT STEPSReady to turn your ATS data into a strategic powerhouse?Speak to your Customer Success or Commercial Manager today to learn how to activate the Oleeo Power BI Integration. COSTSPlease speak to your Commercial Manager for further information.  

   NEW Back button for application selections 💡We’ve launched an additional navigation button to help you easily get to the page you need. From an application selection, there’s now a back button which will take you back to the list of selections. FIXES Prevent old vacancy UI from showing briefly when navigating to vacancies 💡Previously, when opening a vacancy for review, you may have briefly seen a glimpse of the old UI for the vacancy summary screen. This will now be fixed so that you only see the correct user interface of the vacancy dashboard. Incorrect validation on agency datepicker 💡We’ve fixed an issue with the datepicker presented to agency users which was sometimes incorrectly flagging dates as invalid. Last edited by field not updating on forms tab 💡We’ve also fixed an issue with the last edited by field on the forms tab. In certain cases, this wouldn’t be updated to the candidate who last submitted the form. This issue will be resolved by this release.  These changes were released on 22nd July 2026 in version 3.425💡 The lightbulb icon indicates the feature was based on customer feedback ⚙️ The gear icon indicates a configurable change.All new features and fixes will automatically appear in your system, unless they are marked as a configurable change. To have a configurable change applied to your system please speak to your Customer Success representative or email customersuccess@oleeo.com. You can also raise a Change Request case in the portal.

   NEW Interview timezone defaults 💡We’ve made a change to the default timezone when setting up interviews. Now, if the user has a timezone set in their personal settings, this will be the default timezone when creating an interview. If the user hasn’t set a timezone for themselves, the system setting will be the default.This helps teams that are spread across the globe easily choose the correct time for an interview.To change your account’s time zone, follow our Personalising your account settings user guide. Auto-process actions when importing vacanciesWe’ve introduced a new ability to run process actions on vacancies when they are imported into the system. Your system will need to have a default vacancy process set. By enabling the checkbox when importing, the vacancies will be imported to the initial status of the default vacancy and any process actions will run. FIXES Fixed display issue for certain table layouts 💡We’ve fixed an issue with table layouts showing selections. Certain values were not displaying when filtering on columns. Now, the values will show in the table layout. These changes were released on 8th July 2026 in version 3.424💡 The lightbulb icon indicates the feature was based on customer feedback ⚙️ The gear icon indicates a configurable change.All new features and fixes will automatically appear in your system, unless they are marked as a configurable change. To have a configurable change applied to your system please speak to your Customer Success representative or email customersuccess@oleeo.com. You can also raise a Change Request case in the portal.

We’re proud to announce the launch of Passwordless Login for Oleeo Recruit, a seamless new way for candidates to access their accounts without ever needing to remember a password. Remove friction from the candidate journeyStop losing top talent to forgotten credentials with Passwordless Login, a secure "Magic Link" solution that eliminates login friction. By providing instant access via email or SMS, you’ll slash candidate drop-off and skyrocket application completion rates, delivering a modern, mobile-friendly experience without compromising your organisation's high security standards. How it worksThe process is straightforward and mobile-friendly: Request: On the login page, the candidate enters their registered email address and selects the option to log in with a one-time link. Receive: Oleeo Recruit generates a unique authentication link and sends it via your chosen method: email or SMS. Authenticate: The candidate clicks the link in the message, which takes them to a "Login Now" button in the application centre. Access: Upon clicking the button, the candidate is immediately authenticated and can manage their profile as normal. To protect your system from phishing, the link is for one-time use only and will expire after a configurable duration. Key benefits Enhanced candidate experience: Bypassing traditional password entry makes the process faster and more human-centric. Reduced administrative burden: Minimises the volume of "forgotten password" support queries for your recruitment teams. Secure by design: Uses one-time authentication links and does not provide feedback if an email doesn't exist, preventing malicious account probing. Mobile-optimised: When used with SMS, it provides a frictionless experience for the modern, on-the-go applicant.  Find out morePasswordless Login is available now and is free of charge for all Oleeo Recruit users. To learn more, please see the feature sheet.If you’re ready to remove friction from your candidate journey, please speak to your Customer Success Manager.

   NEW Two way communications emails visible in candidate portal 💡We’ve launched the ability for candidates to see emails that have been sent via the two way communications widget. These emails will appear in the communications section of the candidate portal, alongside their other emails from the system. 18 month job alerts 💡We’ve given candidates a new option when setting up their job alerts. This will allow them to set their job alert to run for 18 months before expiring. This gives candidates more opportunity to find a job that matches their criteria and is especially useful if campaigns can run for more than a year. Interview specific datapathsYou can now reference information from a specific interview, not just the most recent. For example, you can add the title, date and location of both first and second round interview to a table layout.In general, you can replace the application.most_recent_interview section of your datapath with application.itineraries.ord:N where N is the order of the interview you want to reference.For example, you can use application.itineraries.ord:2.interview_date to reference the interview date of the second interview.More examples of interview-related datapaths can be found in the Interviews configuration guide and Datapaths Reference Guide. Ability to exclude opportunity items from being copied with the opportunity 💡For application items, we have the ability to configure an item so that, if the application is copied, the contents of the item aren’t copied with it. This is useful from a data security and automation point of view. In this release, we’ve provided equivalent functionality for opportunity items, so that these items will also be blank if the opportunity is copied. Ability to bulk import referrals 💡We’ve added the ability to bulk import referral data. This makes it easier to efficiently bring in large amounts of referral data into Oleeo Recruit. This can be accessed through a revamped Referrals section of My Tasks in the left hand menu.This works similarly to importing applications. You will need to have a table layout configured to accept the required fields. Remove Google Maps Plus Code from candidate-side search 💡When candidates use our Google Maps integration as part of their application form, they will sometimes see a default value displaying a Plus Code, a code like “89QHJWVP+W5” which Google use to identify a specific location. Since this code can be confusing to users out of context, we’ve changed the default option to be blank. Users can then input their location. Improve Opportunity Description form configuration UIWe’ve removed some unnecessary options from the user interface for configuring Opportunity Description forms:Removed "Manual Label" from the process rule configuration Removed the “Process Only” checkbox from the Form Properties/Settings menu.Neither of these had any impact on Opportunity Description forms, so this makes a clearer and less confusing experience. Accessibility improvementsIn this release, we’ve made several enhancements to ensure that our platform is accessible for those using assistive technologies.Reclassifying the application process buttons for screen reader users so that it’s clear how to interact with them. Reclassifying the Edit Search and Clear Search buttons for screen reader users so that it’s clear how to interact with them. Correcting how the close button of the search modal is read out. When adding a local file to an email, changing the focus so it’s clear that a new file can be added. Adding logical linking between a field and the button to add translation, so that it’s clearer to screen reader users to which item they are adding a translation.   FIXES  Bulk Other Status timestamps 💡We’ve fixed an issue with status change timestamps. When an opportunity’s status has been changed using the “Other Status” method in bulk, the datapath was not showing the timestamp. With this release, we’ve ensured that the timestamp can be retrieved for those opportunities. Ensure opportunity templates are required when configuredWe’ve also fixed an issue where the opportunity.create.allow_no_template configuration value wasn’t being respected in all cases. Now, if a system is configured such that an opportunity can only be created from template, this will be the case through all user journeys.  These changes were released on 24th June 2026 in version 3.423💡 The lightbulb icon indicates the feature was based on customer feedback ⚙️ The gear icon indicates a configurable change.All new features and fixes will automatically appear in your system, unless they are marked as a configurable change. To have a configurable change applied to your system please speak to your Customer Success representative or email customersuccess@oleeo.com. You can also raise a Change Request case in the portal.

   NEW Accessibility improvementsWe’ve made changes to the download icon in table layouts so that it can be read by screen reader users.  FIXES  Fixed issue with displaying count of available interviews in table layouts 💡We’ve fixed an issue with the datapath to show the count of available interviews for an opportunity: opportunity.available_direct_interviews_count. Adding this to a table layout was preventing the layout from displaying any records. With this update, the table layout will correctly show the records. Fixed issue in saving bulk form actions 💡We’ve fixed an issue which prevents the creation of bulk form actions in some circumstances.  These changes were released on 10th June 2026 in version 3.422💡 The lightbulb icon indicates the feature was based on customer feedback ⚙️ The gear icon indicates a configurable change.All new features and fixes will automatically appear in your system, unless they are marked as a configurable change. To have a configurable change applied to your system please speak to your Customer Success representative or email customersuccess@oleeo.com. You can also raise a Change Request case in the portal.

   NEW Unsubscribe from Report Hub emailsWe’ve made it easier for receivers of Report Hub emails to decide whether they want to continue receiving them. We now support unsubscribe functionality in the Report Hub email templates.To enable this, the standard [urlpath="unsubscribe_link"]Click here to unsubscribe[/urlpath] datapath can be added to the relevant email template. Improvements to importing and exporting email templatesFrom the list of email templates, you can export the full list of templates as a spreadsheet and import a spreadsheet to easily make changes in bulk. We’ve added new features to make this even more powerful.On export, you’ll now get a list of the action categories associated with each email template.With importing, you can now add action categories. Each one will need to be in its own column called “Action Group”. Any imports without these columns will overwrite any existing action categories.You are also able to change the deprecation status of the email template using the “Is Deprecated” column. When you deprecate an email template, it will automatically delete all action categories. Accessibility improvementsWe’ve improved the contrast for some of the text in the Oleeo Engage CRM to ensure that it complies with the WCAG standards.We’ve also made changes to some of our dropdowns to ensure that they have valid ARIA labels which means they can be read by screen readers. FIXES Uploading macro-enabled files to the file libraryWe’ve fixed a defect that prevented files with macros (such as macro-enabled Excel files) from being uploaded to the file library.Fixing miscount of words when using max word count validation 💡We’ve also fixed an issue that occurred when form fields have validation to limit the number of words that can be submitted. In some cases, breaks between paragraphs were not counted as breaks between words allowing users to submit text with more than the maximum number of words. This has been addressed so the max word count is fully respected. These changes were released on 28th May 2025 in version 3.421💡 The lightbulb icon indicates the feature was based on customer feedback ⚙️ The gear icon indicates a configurable change.All new features and fixes will automatically appear in your system, unless they are marked as a configurable change. To have a configurable change applied to your system please speak to your Customer Success representative or email customersuccess@oleeo.com. You can also raise a Change Request case in the portal.

WHAT IS CAREER SITE LITE?We are thrilled to announce an upcoming release that will completely transform the way our clients present career opportunities. Say goodbye to bland, static ATS pages and hello to dynamic, polished recruitment experiences!Career Site Lite introduces a modern, experience-driven approach designed to turn traditional career entry points into rich, branded digital destinations that attract, inform, and convert high-quality talent.WHAT IS CAREER SITE LITE? WHAT DOES IT DO? BEYOND THE HOMEPAGE NEXT STEPSCareer Site Lite WHAT THIS DELIVERSBrand-Led Storytelling: We are bringing culture, values, and opportunities to the forefront through authentic content, visual hierarchy, and a compelling narrative structure. Seamless Portal Integration: These new digital spaces are built to sit naturally within existing candidate portals, elevating the look and feel without disrupting platform usability. Flexible Experience Design: The framework supports a variety of needs, from basic homepage enhancements to dedicated talent engagement pages and tailored landing experiences. BEYOND THE HOMEPAGEOur approach doesn't just stop at a visually appealing landing page. This enhancement integrates directly with our wider ecosystem to ensure a smooth, intuitive workflow for both candidates and recruiters:Elevated Homepage Enhancements: Immediate, impactful communication of the employer brand and proposition. Candidate Navigator + Talent Banks: Integrated pathways that keep the exploration, registration, and application journeys perfectly connected. Talent Engagement Spaces: Standalone destination pages designed for nurturing talent communities and building future pipelines. Internal vs. External Journeys: Distinct landing pages with messaging specifically tailored to different candidate groups and hiring goals.Every landing page will be tailored to reflect the unique brand identity of the organisation, combining compelling visuals with intuitive design.Stay tuned! We will be sharing more details, launch dates, and examples of these polished digital experiences in action soon. NEXT STEPSSpeak to your Customer Success or Commercial Manager for any additional information.

   NEW Translations in table layouts 💡We’ve made available a new datapath that allows you to add the translations for form data or labels into table layouts.This lets you easily check that your translations match across all supported languages.More information on the datapath can be found in the Datapaths reference guide. Allow items to have both mapping and expression constraintsIn this release, we’ve updated our item validation functionality so that an item can be configured with a mapping constraint and an expression constraint. For example, you can have an item that is mapped to one item but also has an expression constraint preventing it from being the same value as a different item. Refresh application summary page in more casesThe application summary page is the key source of information for a specific application. As a result, you always want it to be showing the most up-to-date data. We’ve made a change so that more user actions (e.g. submitting a form) cause the data on the application summary page to update, so you’ll see the latest version more often. Bulk actions on agency users 💡We’ve also updated the actions that you can perform on agency users. From the list of agents, you can now select multiple agent users and activate, deactivate and delete in bulk. This makes it much easier to manage several users. Accessibility improvementsIn this release we’ve improved the accessibility of our table layouts.Adding icons is a useful way to highlight items visually in a table layout. We’ve improved this for screen reader and keyboard navigation users. The icons can now be tabbed to and selected via keyboard and the modal will be screen reader accessible. Each icon will also have a name to identify the visual to screen reader users. We’ve also made a change to the table layouts in general so that using the column headers for sorting is more in line with ARIA standards. FIXES Cancel button added to the select profile pageThe select profile page, which allows you to choose one of your other user profiles when your current profile doesn’t have the access required, can sometimes prevent access to the left hand menu. We’ve added a button that will allow you to cancel the profile switch and return to the homepage. These changes were released on 13th May 2026 in version 3.420💡 The lightbulb icon indicates the feature was based on customer feedback ⚙️ The gear icon indicates a configurable change.All new features and fixes will automatically appear in your system, unless they are marked as a configurable change. To have a configurable change applied to your system please speak to your Customer Success representative or email customersuccess@oleeo.com. You can also raise a Change Request case in the portal.

   NEW Increased visibility of attachments for email templates 💡We’ve made available a new datapath that allow you to see which email templates have attachments. You will able able to see which templates have attachments added from the file library and uploaded directly.For more information on using the new datapaths, see the Datapath Reference Guide.Additional special characters supported in CONCAT() datapathsUsing the CONCAT() function in datapaths is useful for joining multiple values into a single string. In this release, we’ve enabled more special characters so that commas and brackets can be used. Add statuses to status groups on creationWe’ve made it more convenient to keep your status groups up to date. When you create a status value, you’ll be able to choose which status groups it will belong to. This makes it much less likely to be a forgotten task.Column filtering in dashboard layouts 💡We’ve added column filtering to dashboard widget based on a table layout, like the saved search. From the search bar, you’re now able to enable column filtering, then search each column specifically including free text search and filtering by tick and cross. View referrals quick link for dashboards 💡Also in dashboards, we’ve added the ability to add quick link button to a dashboard that will take you directly to your list of referrals. These changes were released on 29th April 2026 in version 3.419💡 The lightbulb icon indicates the feature was based on customer feedback ⚙️ The gear icon indicates a configurable change.All new features and fixes will automatically appear in your system, unless they are marked as a configurable change. To have a configurable change applied to your system please speak to your Customer Success representative or email customersuccess@oleeo.com. You can also raise a Change Request case in the portal.

NEW SCREEN APPLICATIONS UIWe are thrilled to announce the launch of our New Screen Applications User Interface!We’ve listened to your feedback and built a tool specifically designed to empower your recruiters. Say goodbye to unnecessary clicks, multiple page loads, and endless tab-switching. Everything your team needs to locate, access, and screen applications is now available in one super-easy-to-navigate interface.Check out this quick video overview of the new feature in action:NEW SCREEN APPLICATIONS UI WHY YOU’LL LOVE IT HOW DOES IT WORK? CONSIDERATIONS  NEXT STEPS COSTS ADDITIONAL INFORMATION WHY YOU’LL LOVE ITThis new feature is built to revolutionize how you screen and evaluate applications within your Oleeo ATS. Here is what you can expect:Supercharged Efficiency: Screen more applications in less time. By minimising manual effort and streamlining daily tasks, recruiters can reduce their administrative burden and focus on what matters most: candidate engagement. A Superior User Experience: Enjoy a seamless, intuitive interface designed for maximum comfort and speed. We've consolidated all essential information into one centralised location so you can navigate with fewer clicks and zero tab-switching. Measurable Cost Savings: Optimise your recruiters' time and drastically reduce the manual processes that slow down your pipeline, ultimately helping to lower your cost-per-hire. Built to Scale: Whether it is a standard week or a peak hiring period, this modern, adaptable tool makes managing high volumes of applications a breeze. HOW DOES IT WORK?Getting to the new interface is simple. Just click the New Screen Applications button directly from your Vacancy Overview Screen (don't worry, no existing parts of the system are affected!).Once inside, you'll find a beautifully optimized, clutter-free view that provides exactly what you need for this stage of the process. The workspace is divided into three customizable, dedicated columns:Candidate Navigation (Red): Easily jump between applicants. Application Form & CV/Resume Review (Blue): Review candidate credentials clearly. Feedback Form Update & Submission (Green): Log your evaluations instantly.New Screening UIThe best part? You can screen applications, fill out feedback forms, and progress or reject candidates using standard process flow buttons—all without ever having to reload the page or change screens! CONSIDERATIONS Prerequisite Check: To take advantage of the new Screen Applications UI, you must already have the New Vacancy Management Interface added to your system and pushed to live. NEXT STEPSSpeak to your Customer Success or Commercial Manager for any additional information. COSTSGood news on costs: This feature is part of our standard product offering, meaning the standard version comes at no extra cost to you!Please speak to your Commercial Manager for further information.   ADDITIONAL INFORMATION  

 NEW Improved feedback when creating config saved searchWe’ve added visual feedback when creating a config saved search so that it’s clearer that it’s been created successfully. From this release, you’ll see a pop-up message and the page will instantly update with the name that you’ve just given the new search. Allow users to edit global saved searches 💡⚙️In this update, we’ve tweaked our permissions so that some additional users will be able to edit the properties of global saved searches.Users will need access to the relevant action group to see the change. If your users would like this access, raise a case to change permissions. Electronic signatures included in print booksOleeo Recruit has an option to add automatically-generated electronic signatures to offer letters and other documents. With this release, the signatures will be shown when the letter is added to a print book. This makes the print book a more complete summary of the application details. New datapaths to reference job postings 💡We’ve also introduced new datapaths to help you to reference specific job postings. For example, you’ll be able to link to separate postings on your internal and external job boards.The new datapath is opportunity.postings.plm:<plm_id>:status:<status_id>.get_apply_url. You can find more details on how to use it in the Datapath Reference Guide. Accessibility improvementsIn this release, we’ve made a number of accessibility improvements.We’ve improved the modal that appears when adding participants to a vacancy so that the text and controls are more accessible at higher levels of zoom.All text and UI components are accessible up to 200% zoom. This screenshot shows 150%. We’ve also changed the heading logic on the application summary tab so that it’s clearer to screen reader users. FIXES Fix issue with editing interviewsWe’ve fixed an issue that occurred when editing interview slots. In some cases, users were shown options that indicated they could add multiple slots when this wasn’t the case. Now users will not see those options. Clearer messaging when uploading files that are too largeWe’ve also ensured that you always get an appropriate warning message if you try to upload a file that’s too large.  These changes were released on 15th April 2026 in version 3.418💡 The lightbulb icon indicates the feature was based on customer feedback ⚙️ The gear icon indicates a configurable change.All new features and fixes will automatically appear in your system, unless they are marked as a configurable change. To have a configurable change applied to your system please speak to your Customer Success representative or email customersuccess@oleeo.com. You can also raise a Change Request case in the portal.

THE AI ASSISTANTWe are thrilled to officially announce the rollout of our brand-new AI Assistant feature! Over the past few weeks, we’ve been running an early-access testing phase with several key partners, including Police Scotland, Wales Police, Nottinghamshire County Council and BCH.The verdict? It's transforming the way our users work.And even better, the standard feature is offered at no extra cost to you!THE AI ASSISTANT CUSTOMER FEEDBACK CONSIDERATIONS  NEXT STEPS COSTS ADDITIONAL INFORMATION CUSTOMER FEEDBACKHere is a sneak peek at what the community is saying so far:A Massive Time Saver: Users are finding what they need faster than ever. The team at BCH shared that the AI Assistant has significantly cut down the time spent searching for self-configuration steps, with the process getting quicker every single time they use it.Replacing the Manuals: The ultimate compliment came from the team at Police Scotland, who told us: "We don't even use the guides anymore for self-config, we just use the AI Assistant!" * Visual & Intuitive: Learning new tasks is easier when you can see exactly what to do. Testers are loving the inclusion of screenshots to help visually guide them through answers. Additionally, Wales Police highlighted just how useful the Assistant's "pop-out" interface is for seamless multitasking.Tailored to Your Needs: We’re actively using early feedback to make the Assistant even better. Testers let us know they prefer quicker, punchier answers - so we are already fine-tuning the AI to deliver highly concise, straight-to-the-point guidance.Rapidly Expanding: The value is so clear that forces are already expanding their testing. Wales Police has successfully integrated HR profiles into the mix, and Police Scotland considers the feature such a "no-brainer" for regular use that they are rolling it out to even more user types over the coming weeks.For more information here is our Customer Introductory Video: CONSIDERATIONS This feature will be added at no extra cost to your organisation.However, you may want to add your own process related content to the feature. This will make it super easy for your recruiters to not just learn how Oleeo works, but to understand how your organisation would like them to use it.Speak to your Customer Success or Commercial Manager to get the AI Assistant added to your system or to get more information on how to add your own content to the AI Assistant and what costs may be associated.Please Note: Your organisation will need to agree to our General AI Terms, so if you are interested in this feature, it may be a good idea to raise this at the earliest convenience with the relevant department in your organisation, to speed up the sign-off. NEXT STEPSSpeak to your Customer Success or Commercial Manager for any additional information. COSTSThis feature is part of the standard product offering. ADDITIONAL INFORMATION    

   NEW Accessibility improvementsWe’ve improved a range of user interface components to make sure they can be accessed through keyboard navigation. These include:Adding icons to a table layout. Interview slots that are a small length of time. Dropdowns in editing reportsAdding icons to a table layout Accessible short interview slots Dropdowns in editing reportsWe’ve also improved the two way communications inbox widget so that all elements have accessible names. FIXES Fix interview availability request email notificationsAs part of our interview functionality, you can request availability from interviewers to ensure that the slots are filled. You can choose whether you would like to send an email to the interviewers. We’ve fixed an issue where interviewers receive this email, even if the email wasn’t requested. Inconsistent ordering for job board search results detailsSometimes when searching on job boards, the fields presented to candidates appear in a different order for each result. We’ve fixed this so that they display more consistently. Fix searching by ID in application list widgetWe’ve fixed an issue with the searching on the vacancy dashboard widget showing the list of applications. You’ll now be able to search by ID. Fix issue with adding dynamic auto scores when editing a form sectionWe’ve also fixed an issue that prevented you from adding a dynamic auto score to a form item when editing a form section. Ability to access referrals from candidate summary screenWhen viewing a candidate’s referrals on the candidate summary screen, you can now click through into the details of the referral. This gives the same convenience that you’d get from viewing the list of referrals on the application summary screen. These changes were released on 1st April 2026 in version 3.417💡 The lightbulb icon indicates the feature was based on customer feedback ⚙️ The gear icon indicates a configurable change.All new features and fixes will automatically appear in your system, unless they are marked as a configurable change. To have a configurable change applied to your system please speak to your Customer Success representative or email customersuccess@oleeo.com. You can also raise a Change Request case in the portal.

WHAT IS THE FILE LIBRARY?Get ready to stop digging through scattered desktop folders and shared drives. The File Library is arriving soon to be your ultimate, centralised hub for storing all your essential assets. From stunning email graphics and CRM logos to critical documents and Smart Excel Reports, you can now build it once and deploy it everywhere.WHAT IS THE FILE LIBRARY? WHY YOU ARE GOING TO LOVE IT! PRO-TIPS TO PREPARE FOR LAUNCH NEXT STEPS WHY YOU ARE GOING TO LOVE IT! Total Brand Consistency: Ensure your entire team is always using the latest, approved high-res logos and letter headers. Lightning-Fast Outreach: Speed up your workflow with one-click attachments. Keep your brochures and PDFs locked, loaded, and ready to send. Generate shareable links: Create quick, access controlled links to share from the File Library. Built-in Compliance: "Set and forget." Attachments added to email templates are fixed for recruiter sends, guaranteeing your team stays compliant and perfectly on-brand every time. Advanced Data Power: Host your custom, macro-enabled Excel templates (.xlsm) directly in the library to turn raw data into sophisticated reports at the touch of a button.  PRO-TIPS TO PREPARE FOR LAUNCHLook Sharp: The File Library doesn't resize images, so prep your graphics now! Pre-size your images before uploading to ensure pixel-perfect, lightning-fast loading across every device. Check Your Permissions: To upload macro-enabled workbooks, you’ll need to ensure your system allows dangerous macros via the allow_dangerous_macros_in_file_library configuration. Optimize Bulk Sends: If you generate massive bulk letters, keep your graphic file sizes lean to prevent system timeouts. NEXT STEPSThe File Library is rolling out as part of our product offering soon (usage is subject to a fair use policy).Because certain features - like Excel Templates and Email Attachments - may require system enablement, please reach out to your Customer Success or Commercial Manager today for pricing details, feature activation, and any additional information!

   NEW Simpler UI for job board configurationWe’ve changed the user interface for job board configuration. More fields are now be hidden unless the user needs to see them. This means less cognitive load and a clearer screen. Improved page title for Talent Engagement pagesFor application centre pages created through the Talent Engagement functionality, the page title defined in Oleeo Recruit is now shown to candidates in browser tabs. Datapaths for form creators usable in table layoutsWe’ve allowed the datapath for the creator of a form to be used in table layouts. This makes it easier to report on which user created specific forms.This datapath is application.form_sessions.form:XXXX.creator.full_name where XXXX is the ID of the form. Clearer error signals when adding statuses to status groupsWe’ve made an improvement to the adding of statuses to status groups. If a tab is missing mandatory fields when trying to submit, the tab will be highlighted so it’s clear where the error is. Updates to login and security UI 💡We’ve made a couple of changes to our user interface to make certain security and login features clearer.For users on an SSO (single-sign on) system, they will no longer see a password reset interface, since their credentials aren’t managed in Oleeo Recruit. For candidates using two factor authentication (2FA), they will no longer see the options to login, reset password or create account on the page where they input their one time code.Accessibility improvementsWe’ve made it easier for screen reader users to understand when links in the navbar are not clickable.  These changes were released on 18th March 2026 in version 3.416💡 The lightbulb icon indicates the feature was based on customer feedback ⚙️ The gear icon indicates a configurable change.All new features and fixes will automatically appear in your system, unless they are marked as a configurable change. To have a configurable change applied to your system please speak to your Customer Success representative or email customersuccess@oleeo.com. You can also raise a Change Request case in the portal.

We are proud to announce our expanded integration with TrustID, enabling Oleeo Recruit customers to perform digital Right to Work checks for the Republic of Ireland. This new functionality removes manual friction from your onboarding process while ensuring your organisation remains fully compliant with Irish legislation. Employing someone without a valid permit in Ireland is a serious criminal offence. By moving to a digital-first approach, you can protect your business with a robust audit trail and provide a modern, mobile-friendly experience that significantly reduces your time-to-hire. How it worksThe integration uses TrustID’s technology and teams to verify documents and liveness directly within your recruitment workflow: Trigger the check:  From the application centre, the candidate clicks the link to access the checks on the TrustID platform. Candidate upload: The candidate accesses the check via their smartphone, uploading images of required documents and a biometric selfie. Expert analysis: TrustID technology instantly analyses document authenticity and performs a liveness check to ensure a match. Automatic reporting: A comprehensive validation report is automatically returned to the candidate record in Oleeo Recruit, ensuring you have a reliable statutory defence.  Key benefits Reduced administrative burden: Eliminate the need to view physical identity documents in person, freeing your team for higher-value tasks. Faster onboarding: Candidates can complete checks remotely from home, removing barriers and speeding up the start date. Trust the experts: Reduce the risk of non-compliance by allowing experts to uncover counterfeit or suspicious documents. Supplier consolidation: Customers operating across both the UK and Ireland can now use one provider and share TrustID credits across both regions.  Ready to streamline your Irish hiring?This feature is available now. To learn more, please see the feature sheet.Please speak to your Customer Success Manager or Commercial Manager to find out more.

   NEW Clearer UI on the select profile pageRecently, we introduced a new page seen when your current user profile doesn’t have the access to view certain content, but you have another profile that does. This page allows you to choose one of your suitable profiles and continue on to the content. In this release, we’ve updated the text on this page to make it clearer why you are seeing the page and what you need to do. Visibility of item usageFor self configuration users, we’ve launched an improvement that’ll make it much easier to understand how items are used in the system. When viewing form items, there’s now a new tab that gives the items usage. The tab lists the forms and form sections where the item appears. Improved interview historyWe’ve made improvements to our interview functionality so that the history will show more of the changes made to interview slots and properties. This gives a clearer view of how the interview has changed. Trigger auto scores on bulk form submission 💡We’ve also improved your options with submitting bulk forms. In this release, we’ve add the ability to trigger an auto score when running a bulk form submission. This opens the ability to set flags or update timestamps based on the submission. List of emails to show whether enabled for 2 Way CommunicationFollowing the launch of 2 Way Communication, we’ve added a new field to the list of email templates. This shows whether the email has been enabled for 2 way communication. This provides an at-a-glance view of whether a candidate can reply to an email. Accessibility improvementsWe’ve made several changes to ensure the accessibility of our platform to all users.In the application summary, you can view two forms side by side or a CV/resume and a form. The dividing line between the two panels is now keyboard accessible so that users navigating by keyboard can adjust how wide each panel is. We’ve updated the colours used in our dashboard charts to ensure the contrast meets accessibility guidelines.We’ve also changed how vacancy multi-forms are classified programmatically so the functionality is clearer to those using screen readers and navigating via keyboard. These changes were released on 5th March 2026 in version 3.415💡 The lightbulb icon indicates the feature was based on customer feedback ⚙️ The gear icon indicates a configurable change.All new features and fixes will automatically appear in your system, unless they are marked as a configurable change. To have a configurable change applied to your system please speak to your Customer Success representative or email customersuccess@oleeo.com. You can also raise a Change Request case in the portal.

   NEW Allow Auto Scores on opportunity live and close datesIn this release, we’ve added the ability to configure Auto Scores for the opportunity live and close dates. This allows these dates to be automatically set based on your process.For example, you may want to automatically set the live date when the opportunity is posted then set a closing date a certain number of weeks afterwards. Ability to add custom referrer information to the candidate screen 💡We’ve also introduced the ability to configure which information appears on the Referrals tab for candidates. Accessibility improvementsWe’ve improved the behaviour of the search criteria modal when navigating by keyboard. In this release, when the user closes the modal, they will be returned back to the point that opened the modal.  These changes were released on 18th February 2026 in version 3.414💡 The lightbulb icon indicates the feature was based on customer feedback ⚙️ The gear icon indicates a configurable change.All new features and fixes will automatically appear in your system, unless they are marked as a configurable change. To have a configurable change applied to your system please speak to your Customer Success representative or email customersuccess@oleeo.com. You can also raise a Change Request case in the portal.