While Talent Banks can be posted to an Application Centre to allow candidates to register their interest independently, you also have manual options for adding candidates within the system. It is recommended that when you add a candidate manually, you first obtain their consent to include them in the Talent Bank to allow them the option to opt-out.
COPYING APPLICATIONS INTO YOUR TALENT BANK
If a candidate makes a strong application but is pipped to the post by another candidate, you may wish to copy the ‘Silver Medalist’ into your Talent Bank. This ensures easy contact if a suitable role becomes available in the future.
- Confirm Consent:
- Your standard application may include a consent question for Talent Bank inclusion. This is usually at the end of the application form.
- If not, seek explicit consent from candidates before proceeding.
- Initiate Copy Process:
- Navigate to the Application Summary for the candidate.
- From the Application Summary toolbar at the top-right of the page, select 'Opportunity' or 'Vacancy' and then choose 'Copy Application.'
- Select the Talent Bank:
- The dropdown will initially show the recent opportunities that you have viewed.
- If your Talent Bank is not in the list, click the 'Show All Opportunities / Events' link. The dropdown will refresh to show all opportunities.
- It is a smart search and you can filter by entering your Talent Bank's title or ID.
- Select the Opportunity/Event to which you want to copy the application.
- Select the status:
- A second drop-down menu labeled 'Status' will appear
- Choose the status for active applications. For example 'Talent Bank' or 'Talent Bank Application Received'.
- Ensure you leave 'Run Automatic Actions' checked. This will ensure any future actions such as resubscription messages are scheduled.
- Complete copy process:
- Click the 'Copy Application' button to finalise the copy process.
ADDING A CANDIDATE BY MANUALLY ENTERING THEIR DETAILS
If you want to add a candidate to your Talent Bank who hasn't applied yet, you can manually enter their details:
- Click the Add Candidate button located in the toolbar at the top-right corner of your Talent Bank's view page.
- You will be prompted to provide the following information for the new candidate:
- 'First Name'
- 'Last Name'
- 'Email'
- 'Application Centre' - Typically, the option you select for this field will depend on whether the candidate is an external or internal candidate.
- After entering the required details, click the 'Submit' button.
- A new candidate profile and Application ID will be created. You will be automatically directed to the Application Summary page for the new application.
- Your system may be configured to allow you to complete a short form to add additional candidate information once they have been manually added.
