Interview Notes - How to setup video interviews with our Microsoft Teams integration to generate AI summaries

CREATE YOUR INTERVIEW AND ADD AS MANY SLOTS AS YOU NEED.

Create your interview and interview slots in any of the standard ways. If you are unsure of how to do this, please use the relevant guide below (you can use any of these methods):

USE YOUR MICROSOFT TEAMS INTEGRATION TO AUTOMATICALLY GENERATE UNIQUE MEETING LINKS FOR EACH CANDIDATE.

You will now need to generate a unique video meeting link for each interview slot / candidate being interviewed using the Microsoft Teams interview integration, to do this: 

1. Access the Interviews tab for your vacancy/requisition, locate the specific interview then select the Go to Detail.

   

    

2. Go to the Interviews tab, select all the interviews you want to automatically generate unique Microsoft Teams meeting links for and select Generate Virtual Meeting Links

   

    

3. You will need to also individually state if you want a specific interview to be transcribed, to do this select the Update Link link for the interview you want to transcribe, and in the pop up modal that appears tick the Transcribe Interview checkbox.

   

    

4. Repeat step 3 for all interviews that you wish to be transcribed and summarised.
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ENSURE APPLICANTS ARE INVITED AND BOOKED INTO THE INTERVIEW SLOTS THAT YOUR HAVE CREATED.

IMPORTANT: It is essential that each applicant that you want to record a transcript and generate a summary for, are booked into an interview within Oleeo prior to their interview. Failure to do this step will mean the transcript will not be stored correctly for the summaries to be generated.

If you are unsure of how to invite and book applicants into interview slots you have generated please refer to the following guide:

PERFORM THE VIDEO INTERVIEW IN MICROSOFT TEAMS ENSURING YOU ALLOW THE OLEEO NOTETAKER TO JOIN AT THE START.

Once the day and time of the interview is here, launch the video interview via the normal way. Once the actual scheduled start time of the interview rolls around, the Oleeo Meeting Notetaker will ask to join the meeting. Please ensure you accept the invitation to join and Admit it (Here is an example of GoogleMeet, Microsoft Teams will look different to this).

IMPORTANT: It is the Meeting Notetaker that transcribes the interview, if you add it before your candidate joins it will still record and transcribe and summarise everything it hears once added, so do not discuss any sensitive topics once the notetaker has joined. If you forget to admit the Meeting Notetaker, no recording, transcription or summaries will be generated for this interview.

GENERATING THE AI SUMMARIES

Once you have completed the Record Face-to-Face Interview Process you will need to request for the summaries to be generated. To do this:

1. The transcript of the interview usually takes between 1-4 minutes to be returned into the system. Therefore please wait for 5 minutes before trying to request the AI summaries. Usually this is plenty of time to close down the meeting, check your emails etc. before locating their application in the system.
2. Once the 5 minutes has elapsed, locate the application in the system and go to their Application Summary page, then press the Generate Interview Summaries button.

   

3. The AI summaries themselves will take a couple of minutes to be processed and returned from the LLM, so again please get on with other work while you are waiting for them to be returned.
4. To view the AI Summaries, select the Interview Feedback button (or whatever your interview feedback form is called).

   

    

5. The summaries and transcripts will be shown at the relevant places in your feedback form and you will be likely able to suggest a recommendation for each application.
6. You will also be able to view the summaries and transcripts from the Interviews tab.

   

    

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